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HomeMy WebLinkAboutApproved Minutes - 2010-10-05 PMCITY COUNCIL REGULAR MEETING MINUTES October 5, 2010 Mayor Jack Hoffman called the regular City Council meeting to order at 6:35 p.m. on October 5, 2010, in the City Council Chambers, 380 A Avenue. Pr nt: Mayor Hoffman, Councilors Hennagin, Olson, Tierney, Jordan, and Vizzini. Councilor Moncrieff was excused. Staff Present: Alex McIntyre, City Manager; David Powell, City Attorney; Robyn Christi City Recorder; Joel Komarek, LOIS Project Director; Jane Heisler, LOIS Communications Director; Sidaro Sin, Senior Planner; Bill Baars, Library Director; Jan Wirtz, Parks & Recreation; Police Officer Steve Filippelli; Deputy Fire Marshall Gert Zoutendijk; Fireman Neil Klein, Fireman Toby Hayes, Fireman Andrew Owens, David Donaldson, Asst City Manager 3. PRESENTATIONS 3.1 LOIS Update Mr. Komarek mentioned that the 24 -foot draw down of the lake has generated a lot of interest in the community. He reported that the contractor has finished the Foothills CIPP work. He indicated that the debris sump at the Hunt Club was nearly done, with the second debris sump of several going in at Maple Circle. He said that the Bryant pump station work was progressing on schedule. He presented several slides depicting what the City has found upon resumption of its near shore sewer inspection. He said that they have notified homeowners as necessary regarding needed repairs. They were also talking with the Lake Corporation about an information piece to alert homeowners to take advantage of this opportune time to address any problems that they might discover. He showed a slide of signage that the City created in partnership with the Lake Corporation warning people to stay off the lakebed because some areas were soupy mud that functioned like quicksand. He encouraged people to view the lake from the bridges and other vantage points. Ms. Heisler said that they have been dealing with many phone complaints, most of them focusing on noise. She mentioned that the lake draw down has attracted a lot of media attention. She noted that the Fire Department has been practicing mud rescues. She reported that they were talking to bypass pump neighbors because of the bypass configurations coming online in October and December. She noted the several road closures in October, including Bryant Road and North Shore Road at the bridge. She mentioned that they would only close one lane of State Street at night from here on out. Mr. Komarek reported that the project was on schedule, with the team having just issued the final certification of completion for the lake full phase. He noted that they were two-thirds of the way to the $90 million cost estimate, and they might even bring the project under that amount. Councilor Jordan asked if the City planned to work with the Lake Corporation to remove the debris dumped into the lake over the years, which was now visible. Ms. Heisler said that Jeff Ward at the Lake Corporation was working on clean up procedures for neighbors interested in doing just that. She mentioned doing it all during one particular week so that the clean up could be monitored and done safely. City Council Regular Meeting Minutes Page 1 of 9 October 5, 2010 Mr. Komarek indicated to Councilor Jordan that Lily Bay was a pocket of water with its own natural 'dam,' which prevented it from draining down to the 24 -foot level. At Councilor Hennagin's request, Mr. Komarek explained that the purpose of the debris sumps was to trap debris that found its way into sewer lines from a variety of sources and prevent it from entering the buoyant portion of the new interceptor sewer. He indicated that the City was installing five debris sumps at strategic locations, which City operations crews could clean out more easily than if the material made it into the lake. Mr. Komarek indicated to Councilor Olson that the City deposited the sediment dredged from the lake at Tigard Sand & Gravel in Washington County. He explained that they tested the site for suitability to handle these sediments per the solid waste permits the City obtained. He said that he believed that the Lake Corporation disposed of its dredging material at the same place. At Mayor Hoffman's request, Mr. Komarek reviewed the timeline regarding the lake. He said that, by agreement with the Lake Corporation, the City had to re -fill the lake to a 16 -foot draw down level beginning in mid-January and be finished with its work by March 21 to allow the Lake Corporation to begin refilling the lake. 3.2 Comprehensive Plan Update Mr. Sin presented a flyer that went out with Hello LO announcing the upcoming public meetings on October 12 and 16 at the West End Building. He indicated that the purpose of the meetings was to engage the community in a more specific discussion about the future of Lake Oswego. He said that staff would present the results of the survey, to which they received 830 responses. He mentioned further discussion at the meetings with the community regarding community values. He indicated that staff intended to use the survey results as the foundation to develop the community vision for the next 25 years. He noted that staff intended the survey to gauge the pulse of the community; they hoped to do a more statistically valid survey in early 2011 to validate the vision process. After that, staff would come to Council for its endorsement of the vision in order to move forward with developing policies and goals for the Comprehensive Plan. He invited the community to the October meetings. 3.3 LO Reads Mr. Baars stated that the goal behind the LO Reads program was creating a community bond through reading and discussing the same book. He invited the Council and the community to participate in the program next January and February by reading the book and attending the free events, which would expand on the cultural, social, political, and historical themes within the book. He reviewed the selection criteria and process for the book. He recalled that over 8,000 people participated in last year's program with over 35 events focusing on The Whistling Season by Ivan Doig. He announced the 2011 selection: Cutting for Stone by Dr. Abraham Verghese. He described it as the story of twin brothers born and raised in Mission Hospital in Ethiopia, which spanned decades and countries. He mentioned the support received from the Friends of the Library, West Coast Bank, Fred & Shirley Baldwin, the City of Lake Oswego, and the City Council. He said that this fifth year of LO Reads would begin on January 11, 2011 at the Lake Oswego Library with a give away of 800 free copies of the book, courtesy of the Friends of the Library. Mayor Hoffman indicated that he has read the book, which he described as long and challenging with themes that would stretch the community. Councilor Jordan commented that it was a positive book. She suggested that people pass the book on to someone else when they finished it. Mr. Baars mentioned that people often returned the free books to the library and the staff handed them out from the circulation desk. City Council Regular Meeting Minutes Page 2 of 9 October 5, 2010 3.4 Community Planning Month Proclamation Mayor Hoffman proclaimed October 2010 as Community Planning Month. 3.5 Parks and Recreation Summer Camp Highlights Ms. Wirtz gave a PowerPoint presentation on the 11 weeks of over 75 summer camps provided through the Lake Oswego Parks & Recreation Department. She reported that they served over 1,200 youth and teens from ages 3 to 17. She described the many different types of camps, including Missoula Children's Theater, Summer Daze, Kindercamp, Lego Engineering, a variety of sports camps, Fencing, Dance, CSI Camp, Kirsten's Camp, Fairy Camp, Wizardry Camp, Skateboarding, Tennis, Golf, Teen Service, and Safety Town. She mentioned that Officer Steve Filippelli helped with setting up a crime scene for the CSI campers to solve. She noted that the Teen Service Camp included two days of service and one day of adventure. She described the major safety lessons presented during the five days of Safety Town for campers aged 4 to 6. She introduced Officer Steve Filippelli, Deputy Fire Marshall Zoutendijk, and Firemen Toby Hayes, Neil Klein, and Andrew Owens, acknowledging them for their work in teaching safety to the campers. She indicated that Safety Town was made possible by a $3,600 grant from the Alliance for Community Traffic Safety (ODOT). 3.6 White Cane Days Proclamation Mayor Hoffman read the proclamation declaring October 16, 2010, as Lions' White Cane Day in Lake Oswego in recognition of the many years of the Lions Clubs' dedication to sight conservation and restoration and improving the quality of life for the blind and sight -challenged individuals within the state. He mentioned that White Cane Days was the Lake Grove Lions Club's annual sight fundraiser to restore the sight of children and adults in Oregon and to provide supporting grants for sight -impaired individuals needing medical care or other forms of assistance. Mark Ritacco, Lake Grove Lions Club President, noted that their club formed in 1964. He observed that the Lions did more than help the blind. He reviewed several of their other programs, including Flags for First Graders, Peace Poster Contest (middle school), sponsoring three Boy Scout troops, camp scholarships (camperships), Legal Club (high school), and Salvation Army bell ringing. He mentioned their fundraisers, including White Cane Days, Fourth of July Barbeque, and selling tools during Mother's Day weekend. Jake Jacobssen, Lions Club International, told the story of the Lions Clubs, beginning in 1917 Chicago when Melvin Jones decided that the affluent businessmen in the Business Circle needed to do something to help the less fortunate. Within two years, the Lions Club went international when a club formed in Windsor, Canada. The Lions were now the largest service club in the world with 1.35 million members in 45,000 clubs in 206 countries. He indicated that, in 1925, the Lions Clubs became "knights of the blind in their crusade against darkness" in response to a challenge by Helen Keller at their International Convention in Ohio. He mentioned the work that the Lions Clubs International sponsored around the world to help people with sight problems through raising millions of dollars, and their goal of eradicating preventable blindness. He described the White Cane project as another smaller facet of fundraising from the local communities, which funds they would put back in the community through the Oregon Lions Sight & Hearing Foundation. He mentioned that helping the deaf became a main thrust of the Lions in the 1950s, as Helen Keller was both blind and deaf. 4. CONSENT AGENDA Councilor Olson moved the Consent Agenda. Councilor Jordan seconded the motion. A voic vot was taken, and the motion pa sed with Mayor Hoffman, Councilor H nnagin, Olson, Ti rn y, Jordan, and Vizzini voting `ay .' [6-0] City Council Regular Meeting Minutes Page 3 of 9 October 5, 2010 4.1 REPORTS 4.1.1 Resignation from the Historic Resources Advisory Board Action: Accept Resignation from Erin O'Rourke-Meadors 4.2 RESOLUTIONS 4.2.1 Resolution 10-60, approving an appointment to the citizen advisory committee for the comprehensive plan update Action: Adopt Resolution 10-60. 4.2 APPROVAL OF MINUTES 4.2.1 June 8, 2010, special meeting 4.2.2 June 15, 2010, regular meeting Action: Approve minutes as written END CONSENT AGENDA 5. ITEMS REMOVED FROM THE CONSENT AGENDA 6. CITIZEN COMMENT • R.A. Fontes, 310 Second Street Mr. Fontes distributed a handout to the Council. He pointed out that the demographic trends for Lake Oswego as reported by Todd Chase (p.1, Table 1) also applied to West Linn. He argued that, based on that information, there was nothing happening in either city to justify Metro's bus trip time and rider ship projections. He observed that the bus trips of an aging population were not stereotypical commutes, but rather occurred outside the regular commute hours (Table 1). He contended that, contrary to the Metro forecasts by John Colleton for major increases in corridor traffic and resulting trip times, the long-term trend on Hwy 43 vehicle counts was down (Table 2). He observed that transit running in mixed traffic had highly variable trip times (p.2, Table 2). He argued that the single value bus trips given in the Metro projections were highly misleading because they were for the slowest peak hour commutes. He used a Bungee cord to demonstrate that most trips did not vary as much as the slowest peak commute trip. He argued that the reality of the Hwy 43 corridor was that they should expect the no build bus option, which would include frequent service, to remain faster and more convenient for most riders than either of the other two alternatives. He pointed out the lack of long-term rider ship growth shown on Chart 3 (p.3). He observed that rider ship peaked in 2008 with $4 per gallon gas, and was now slightly below the spring 2001 level. He argued that they were already below the rate necessary to reach Metro's projections for weekday demand of 8,500 rides per day. He reiterated that they had astounding rider ship and trip time projections that were not supported by the long-term transportation data, the underlying societal trends shown in the Lake Oswego and West Linn demographics, the net migration of jobs out of Portland, and the technological changes. He contended that this project has not presented hard evidence justifying these projections, but rather it has provided only more projections, assumptions, and conclusions. He thanked the Mayor and the Council for appointing a Councilor who was a regular bus rider • Maria Meneghin, 1179 Sunningdale Road Ms. Meneghin referenced the West End Building (WEB) site study group presentation of various options for Council's consideration last Tuesday. She expressed her appreciation for the work group's thoughtful job. She observed that it was now up to the Council to decide which option to City Council Regular Meeting Minutes Page 4 of 9 October 5, 2010 support and bring to the public for a vote. She described the problem as defined for the work group as "find a way to take the WEB off the interest only general fund payments and find a resolution for the financial conundrum." She noted that they were encouraged to look at the City's already identified and prioritized facilities needs. She encouraged the Council to show the community that it could solve this problem by choosing the option that most closely fulfilled its obligations and had the best chance of passing a general obligation (GO) bond. She expressed her fear that if the Council overreached in these economically difficult times, the WEB resolution would not have full community support and would remain a divisive financial issue in the community. She encouraged the Council to judge the project in the context of the City's other stated goals, such as needing a new Maintenance facility, implementing the Lake Grove Village Center Plan, and improving the library. She spoke of weighing the community's continuing financial good will in achieving those goals. She stated that she strongly supported Option 4, which addressed the WEB financial concerns and incorporated the most pressing facilities needs. She contended that Option 4 did not muddy the GO bond issue by introducing recreational desires (such as a pool and an indoor/outdoor skate park) not yet well studied to assess their financial impacts or weighed alongside other recreational amenities She encouraged the Council to keep its priorities clear and its message to the community regarding priorities consistent. She asked the Council not to let the long-term possibilities of the site distract it from doing what was necessary to solve the underlying WEB financial issues. • Amy Waterbury, 4933 Park Hill Street M . Waterbury explained that she was sharing the concerns of herself and her immediate neighbors regarding the proposed Waluga Reservoir No. 2. She stated that they were very upset about the City's proposed plans. She mentioned that she has diligently attended the meetings that the neighbors initiated with the Water Partnership Team as well as made a statement at the Oversight Committee. She expressed her hope that the Council has heard these neighborhood concerns before. She explained that her aim tonight was to insure that the Council was aware of the neighbors' views and could voice their questions and issues for them, since they could not always ask those questions themselves at the meetings. She spoke of insuring that the right decisions were reached and every effort made to minimize the negative impacts on the citizens in Lake Oswego surrounding the proposed side, including the excessive burden shouldered by a few. She indicated that their major concerns focused on visual impact, safety concerns, and construction impact. She observed that daily the neighbors would be looking directly at the reservoir, which would be visible for most of the year behind the leafless deciduous trees. She asked the Council to challenge the Water Partnership Team on the neighbors' unresolved questions regarding visual impact, including sizing the reservoir capacity at 1.5 to 2 million gallons to accommodate projected growth, which might or might not happen. She contended that it was not too late to consider alternate locations. She asked what locations would the City have looked at if this one were not available. She indicated that the height was a major concern. She argued that a 40 -foot high structure was completely inappropriate to a residential setting, noting that the City Code prevented homes or structures of that height in neighborhoods. She encouraged the Council to read her letter. She respectfully asked the Council to hold the Water Partnership Team accountable for incorporating into the design plan all possible strategies for reducing the safety risks, size, and visual impact to the surrounding neighbors. City Council Regular Meeting Minutes Page 5 of 9 October 5, 2010 • Tamara Ko, 4932 Park Hill Street Ms. Ko observed that Ms. Waterbury presented the facts, while she presented the emotional view. She commented that, while most residents chose to purchase their homes on Park Hill Street knowing about the water tower at the end of the street, asking them to accept a second water tower that was twice as big with twice as much danger in the event of a catastrophic failure and a 15 month long disruption to their lives during its construction was asking them to swallow a bitter pill. She indicated that the information from the engineers that the City chose this site in order to provide better water pressure to a pocket of 100 houses did not sit well with the Park Hill neighbors at all. She contended that the Park Hill residents were already team players in having a water tower at the end of their street. Asking them to have two water towers was excessive. She mentioned the neighbors meeting with the committee. She indicated that most of the neighbors felt that their thoughts and concerns were simply being appeased and not taken seriously. She said that they were talked down to on several occasions, which behavior was unacceptable from someone who did not live in the neighborhood. She informed the Council that the water tower brought an illicit element with it: kids and adults doing drugs at the end of the street. She noted that the neighbors worked diligently to clean that up, and now felt safe and comfortable in having gotten rid of that element. However, they feared its return from other locations if a second water tower went up. She recalled the team telling the neighbors that it had several other potential locations, such as the Quarry (owned by the Parks & Rec Department). She asked the Council if someone could talk with the Parks & Rec Department about building the reservoir at the Quarry and swapping out the land on Park Hill Street for a park. She stated her impression that there were several avenues left unpursued, and that their concerns were not being listened to by the team. She mentioned that the team told the neighbors that this was a done deal and that they needed to start talking about being good neighbors. She stated that she did not think that they were at that point yet, as there was still some fight left in the Park Hill Street neighbors. She commented that they came tonight to make sure that the Council was aware of their concerns, as they have been told that what went on at the meetings was not brought to the Council. • Charles B. Ormsby, 170 SW Birdshill, Portland, Clackamas County Mr. Ormsby distributed a map to the Council regarding the Lake Oswego to Portland Transit Project. He explained that this map was a composite of four maps that he assembled over the past four to five years, one of which he received from Mr. Fontes a month ago. He indicated that the maps were the WEB map for the neighborhoods, the February 2006 population center map, the November 2007 Metro Lake Oswego to Portland Transit Project alternatives analysis map and corridor study areas, and the 1997 Lake Oswego Clackamas County UGMA map. He pointed out that the map showed that almost half the city's population was not included in the Transit Project study area. He contended that there were concerns that the City needed to address in terms of how this project might or might not encumber the Lake Oswego School District tax and fee base, given that the District was considering school closures within the next five years. He stated that one of the many problems he saw with this project was the cost and benefits, or who paid for it and who benefited from it. He pointed out that the most recent TriMet system map showed that Lake Grove had no direct service to the Portland core area during non -peak times and that the connections between Lake Grove and PCC were abysmal. He reiterated that the majority of the Lake Oswego population lived in that area. City Council Regular Meeting Minutes Page 6 of 9 October 5, 2010 7. REPORTS 7.1 Food Waste Collection, Tour Overview, and Progress Report Mr. Donaldson introduced Carol Dion and Ray Phelps with Allied Waste Services. He presented background information on commercial food waste collection (pp.57-58). He noted that the highest percentage of commercial waste going into the landfill came from restaurants, the School District, and grocery stores. Ms. Dion mentioned that Allied Waste has provided commercial food waste collection in other cities for a while. She indicated that they were still working out the details of their proposal to provide this service to the City and their commercial customers in Lake Oswego. She explained that they would approach it on a customer -by -customer basis to make sure that the program worked successfully for their commercial customers. She commented that the design behind their proposal that the container used by the commercial customer be 4% less than the size of their trash container would encourage their commercial customers to do training and educational outreach to all their staff members. She mentioned their understanding that not everyone would be a willing participant immediately, which led to their proposal to introduce the program to one customer at a time. She noted that Allied and the City have already begun forging the strong partnership needed to implement this new service level. She mentioned the staff field trip to the Pacific Region Compost Facility (PRC) to see where the material ended up. She asked for the Council's support so that businesses recognized that this service was something that the City and the City Council embraced. She presented a graphic as an example of educational materials that Allied has used in other cities to introduce this service. Mr. Donaldson distributed samples of compost to the Council. Councilor Tierney asked what Allied's plans were to solicit the 60 commercial customers mentioned in its letter (p.60), and if the company needed a minimum number to make the program work. Ms. Dion stated that Allied was ready to start as soon as they obtained the Council's support and they could move forward with the educational piece. She explained how the collection process would work using the already established yard debris routes in Lake Oswego. Ms. Dion indicated to Councilor Hennagin that, while yard debris and food waste went to the same facility, they were handled and processed separately. Mr. Donaldson mentioned that the compost sample was a blend of yard debris and 20% food waste. Ms. Dion confirmed to Councilor Hennagin that food waste collection required a more contained truck than a regular drop box truck. Mr. Donaldson presented slides from the staff field trip to the Pacific Region Compost Facility 10 miles north of Corvallis, off Hwy 99. He noted that the material sat in large piles for a year, periodically turned over for aeration. He described the compost process from the raw material to the final compost product. He showed two posters, one for restaurants to post in their windows to educate their customers, and one to post in the staff area detailing what could or could not go into the food waste container. He referenced a letter he had sent to the Council from the Lake Grove Business Association in support of the project. He noted that the owner of Gubanc's was present tonight as well. He reviewed the proposed program for Lake Oswego, which would begin in November. He said that staff would bring a resolution to Council to reduce commercial rates by about 4%. He mentioned the potential savings to restaurant customers like Gubanc's (p.60). He commented that some grocery stores, such as New Seasons, already had a food waste recycling program, which the City's program would piggyback on. Mr. Ph Ip indicated to Councilor Olson that Allied did not know if other businesses besides Gubanc's were interested in the program. He explained that they followed a lead given to them by City Council Regular Meeting Minutes Page 7 of 9 October 5, 2010 the Sustainability Action Board in approaching Gubanc's, which was very interested in the program. He said that they found that 90% of the material in Gubanc's trash container was recoverable, which led them to think that this program would divert a high amount of waste from the landfill. He mentioned his expectation that Allied would do as well with other businesses. Councilor Vizzini asked if there might also be a reduction anticipated in sanitary sewage flow, to the extent that restaurants sent waste down the drain. Ms. Dion said that she asked that question during Portland's pilot project for residential food waste collection, and the water treatment people told her that they had no way of knowing the answer. The only possibility was seeing a different chemical composition of the flow as it went through. They have not been able to quantify that information. Councilor Vizzini asked if residential customers putting food waste in their yard debris recycling containers was too simplistic a solution. Ms. Dion said that it was not too simplistic but Allied was not ready for that today. She explained that the educational piece was critical to roll out first, as some food waste material could potentially contaminate the yard debris load. Councilor Jordan asked what the City knew about gleaning opportunities at restaurants and grocery stores and how that would interact with food waste recycling. Mr. Donaldson said that he knew that there were active gleaning groups in the County that probably had arrangements with individual grocery stores and restaurants but he was not familiar with it. He indicated that staff would ask that question when they talked to businesses. Councilor Olson noted that New Seasons had a gleaning program, and Councilor Hennagin mentioned seeing gleaners at Albertsons. Councilor Hennagin asked if he could buy this compost at the local garden store. Ms. Dion said no, explaining that they marketed this compost to large users, such as the Nurserymen's' Association and ODOT, which picked it up by the truckload at the PRC. Councilor Hennagin commented that the schools would be a great source, recalling how much food he saw thrown away in the cafeterias when he ate lunch with his grandchildren. Ms. Dion described to Councilor Tierney how Allied Waste's comptroller arrived at the 4% reduction by evaluating the estimated cost reductions and increases to Allied Waste of the program. She confirmed that they could re -calculate that figure based upon the realities of the program. She mentioned her anticipation of two routes a week at the most, although Allied would work with customers who might need more than that. Mr. Phelps pointed out that the real savings came in the reconfiguration of the containers. 7.2 WEB Proposal Timeline Mr. McIntyre reported that staff would be able to complete the operational analysis with the new configuration of potential building development sites at the WEB site for the Council October 26 meeting. He noted that there would be some costs, as the City would need to have the consultant who did the original analysis on the then community center plan go back into that information and build from there. Councilor Jordan mentioned questions she heard raised while campaigning about whether the City could save money by not including LOCOM in the new police facility. Mr. McIntyre indicated that staff would be able to address the issue of LOCOM. 8. INFORMATION FROM THE COUNCIL 8.1 Councilor Information 8.1.1 Hello LO announcements Councilor Vizzini encouraged the community to submit nominations for this year's Unsung Heroes awards by the November 1 deadline. He encouraged citizens to volunteer for the Neighbors Helping Neighbors clean up event on October 16. City Council Regular Meeting Minutes Page 8 of 9 October 5, 2010 8.1.2 Bryant Homestead Pioneer Plaque Councilor Olson reported that this afternoon, on behalf of the Council, she and Councilor Jordan accepted the rededication of the Bryant Homestead Pioneer Plaque (located near the tennis courts at Waluga Junior High). She indicated that the third and fourth grade class from Bryant Elementary School gave a nice presentation. She mentioned that the Palisades Garden Club has taken volunteer responsibility to improve the site with plantings and flowers and to take care of the actual structure. Councilor Jordan suggested cleaning the plaque so it was readable. She commented that the schoolchildren had not seen the plaque before, which spoke to the City doing something to call attention to it. 8.2 Reports of Council Committees, Organizational Committees, and Intergovernmental Committees 9. REPORTS OF OFFICERS 9.1 City Manager 9.1.1 Review of Council Schedule 9.1.2 Review of Council Schedule 9.2 City Attorney 10. ADJOURNMENT Mayor Hoffman adjourned the meeting at 8:00 p.m. Respectfully submitted, '--� 44�— Robyn 8kristie City Recorder APPROVED BY THE CITY COUNCIL: ON December 7, 2010 Jacoj Hoffman, City Council Regular Meeting Minutes Page 9 of 9 October 5, 2010