HomeMy WebLinkAboutApproved Minutes - 1989-04-06 April 6 , 1989
A regular meeting of the Lake Oswego Budget Committee was
convened at 7 : 05 p.m. in the City Council Chambers , City Hall.
Present were: Mayor Schlenker and Councilors Holman, Durham,
Fawcett, Anderson, Churchill and Holstein; citizen members
Fuller, Loftus, Kopplien, Prange, Giri , Berentson and Sievert.
Also present were Peter Harvey, City Manager, and City staff.
Chair Sally Fuller introduced the two new citizen members ,
Deborah Sievert and Dave Loftus , and welcomed them to the Budget
Committee .
III. The minutes of March 30, 1989 were approved as submitted.
Chair Fuller announced a time allocation for each of the
evening ' s agenda items. She further stated that any discussion
concerning Police-Fire budget issues presented at the March 30
meeting would resume after the public testimony portion of the
meeting.
IV. Review of Maintenance Services and Motor Pool Service
Levels.
Peter Harvey introduced Duane Cline , Director of
Maintenance Services, who presented a videotape showing an
inspection of the City' s 8" sewer lines . The video also
contained shots of an underwater inspection of the
Mountain Park water reservoir. Mr . Cline noted that
$20 ,000 had originally been budgeted for the repair of two
reservoirs; however, the department was able to have it
done for $5 ,000. Director Cline gave a slide presentation
highlighting operations of the various Maintenance
Department divisions: water treatment plant, water ,
sewer, street, storm drains, and electrical and motor
pool.
Fund Summaries for the Maintenance and Motor Pool Funds
were distributed at this time .
V. Review of Maintenance and Motor Pool Fund : Director Cline
answered questions concerning personnel costs and capital
outlay items.
In response to a question from citizen member Berentson,
Mr. Cline briefly explained the land acquisition proposal
contained in the enhanced budget scenario. This would
provide for expansion of the Maintenance Department
facility.
VI . Review of Street Fund : Peter Harvey gave a brief review
of the Street Fund and passed out all of the Utility Fund
Summaries, which included Storm Drains , Street, Water and
Sewer. 1989-90 Project Summaries for each were also
distributed. Paul Haines, Public Works Director outlined
the projects slated for 1989-90. He commented that it
would require $1 ,000 ,000 per year if the City were to just
stay even on street work.
VII . Review of Water Fund : Mr . Harvey stated that the intent
is to build up reserves for financing future projects;
therefore , the unappropriated ending fund balance is
larger than in other funds. Although the water fund
currently is in good shape, the challenge will come when
the City starts implementation of the Master Water Plan.
VIII. Review of Sewer Fund : Mr . Harvey commented on higher
Materials & Services figures which represent increased
charges by the City of Portland for sewage treatment, and
for reimbursement to the Unified Sewerage Agency for
systems development charges. Director Cline advised that
his budget includes the cost for replacement of a sewer
camera which is worn out and costly to maintain. This
fund currently is in trouble because of approximately $1 .1
million needed for projects, and only $256,000 is
available. Mr. Harvey indicated that after the Master
Sewer Plan report is received from CH2M Hill, the City' s
rate structure may need to be reviewed .
IX. Review of Storm Drainage Fund : After presenting an
overview of expenses, Director Haines answered committee
questions concerning the D.E.Q. Program Plan and Master
Plan.
X. Public Testimony : None.
XI . Committee Discussion : At this time , Chair Fuller asked
that the committee hear further information pertaining to
the Police and Fire Service Level Reports which were
discussed at the March 30 meeting. Mr. Harvey explained
the methods used in projecting ending fund balances for
the Strategic Financial Plan, as compared to actual ending
fund balances as they appear in the budget. Mr . Harvey
distributed a memo dated April 5, 1989, prepared by
Assistant City Manager, Robert Kincaid, with copies of
memos and documents tracing the background leading up to
the recommendation of the three-year serial levy . Mr .
Harvey also indicated that more budget work was being done
on revenues and expenses , and this will be presented at a
future meeting. Securing longer-term financing for the
purchase of fire equipment is also being investigated.
Councilor Fawcett asked that Fire, Police and LOCOM
equipment needs be itemized in the data that is to be
submitted at a future meeting .
Committee member Kopplien stated she also has concerns
about some of the Public Works funds, and recommends that
the committee put considerable thought into long-range
planning to attempt to solve the needs of the sewer and
street funds.
Chair Fuller said she felt it would be useful to summarize
three points representing strong feelings on the part, she
believes, of a majority of the committee members. They
are:
(1) The appropriateness of considering any enhancements to
the Police-Fire budget prior to achieving a full
understanding of what has transpired with regard to lower-
than-anticipated ending fund balances .
(2) A strong disinclination to access the General Fund.
(3) The Police and Fire Departments must live within the
proceeds of the levy.
XII. Announce Date, Time and Place of Next Meeting : Chair
Fuller announced the next meeting will be held on
Thursday, April 13, 1989 , at 7: 00 p.m. , in the City
Council Chambers. The Service Levels Report for the
Department of Parks , Recreation and Open Space was
distributed for consideration at the next meeting .
XIII. Adjournment : The meeting was adjourned at 9 : 20 p.m.
Respectfully submitted ,
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Kathy Kelley
Recording Secretary