HomeMy WebLinkAboutAgenda Item - 2002-02-05 - Number 8.1.2 - 8. 1 .2
CITY OF LAKE OSWEGO . 02/05/02
AGENDA REPORT SUMMARY
MEETING DATE: February 5, 2002
SUBJECT: Resolution 02-10. A Resolution of the City Council of the City of Lake
Oswego adopting a selection policy for purchasing a work of art from the Arts
Downtown exhibit.
RECOMMENDED MOTION:
Adopt Resolution #02-10.
EST. FISCAL ATTACHMENTS: NOTICED (Date):
IMPACT:
• January 31, 2002
STAFF COST: $none Gilmer memo
'• Resolution 02-10, with
BUDGETED: attachment
Ordinance no.:
Y N f• December 13, 2001
Gilmer memo Resolution no.: 02-10
FUNDING SOURCE:
Previous Council
consideration: yes
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DEPT. DIRECTOR ASST. CITY MANAGER CITY M • ,' •GER
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Y --� Memorandum
OREG
To: Doug Schmitz, City Manager
From: Kim Gilmer, Parks & Recreation Director
Subject Art Selection Policy for Arts Downtown, Resolution 02-10
Date: January 31, 2002
Attached is a draft of the"Arts Downtown: Proposal for a Selection Process." This
draft incorporates recommendations made by the Arts Commission at their
December 13, 2001 meeting and changes made by the City Council at the December
18, 2001 Council meeting.
Changes made and incorporated include:
1. Updating Step Two to direct the committee to create a short list of"five"
sculptures.
2. Removal of Step four, which stated, "If Council feels it is necessary, we could require
approval of the choice resulting from Step Three by (a) the Arts Commission, and/or (b)
the Council."
The Arts Commission requests that the City Council adopt Resolution 02-10 to
adopt this new policy.
33 '7'
RESOLUTION 02-10
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE OSWEGO ADOPTING A
POLICY FOR SELECTING ART FROM THE ARTS DOWNTOWN EXHIBIT.
WHEREAS, the City of Lake Oswego has established an outdoor sculpture exhibit entitled Arts Downtown;
and
WHEREAS, there is an interest in demonstrating the City's commitment to the enhancement of the arts by
purchasing a work of art from the exhibit; and
WHEREAS, there is also a desire to involve the community in the selection of this work of art
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lake Oswego that any purchase
by the City of art from the Arts Downtown exhibit shall follow the process outlined in the "Proposal for a
Selection Process" attached as Exhibit A.
Considered and enacted at the regular meeting of the City Council of the City of Lake Oswego, on the 5th day
of February, 2002.
AYES:
NOES:
EXCUSED:
ABSTAIN:
Judie Hammerstad, Mayor
ATTEST:
Robyn Christie, City Recorder
APPROVED AS ORM
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City Attorney's Office
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EXHIBIT A
Arts Downtown:
Proposal for a Selection Process
2/05/02
Goal: A process that will be used to select a piece to be purchased annually with City
funds (either through a general budget allocation or by using "Percent for Art Trust
Funds"). The process ought to fit within the guidelines used by the Arts Commission
and the Public Art Committee for other public art purchases, but should add more
public input to the process.
Present purchase guidelines:
1. Percent for Art Purchases
a. Ordinance No. 2078, Article 18.01.015. Definitions
10. "Selection Committee" means the committee appointed by the
Arts Advisory Board responsible for reviewing proposed public art, and making
recommendations to the Board on the selection of Public art. The selection committee
shall be made up of a representative of the participating department, the project
architect or engineer (where applicable), artists, a citizen and an AAB member (AAB:
Arts Advisory Board, now called the Arts Commission).
b. Resolution 94-53 "Percent for Art Guidelines"
Guideline Definitions P. 2: Public Art Advisory Committee: the
committee appointed by the Arts Commission to develop policies and goals for the
selection, placement and maintenance of works of art acquired through the Percent (one
and one half) for Art Program. This committee has approval authority within the artist
selection process, evaluates and/or causes to be evaluated by others the public art
collection, recommends uses for Public Art Trust Fund moneys...The committee
consists of a maximum of (7) members (the Public Art Advisory Committee is now called the
Public Art Committee).
2. Proposal for Arts Downtown purchases
We should have a process that:
a. Is usable no matter whether the funds for the purchase come from a
separate city source or from the Percent for Art Trust Fund.
This goal is achieved by basically using the process used for Public
Art Trust Fund purchases.
Exhibit A
Resolution 02-10
Page 1 3 4
b. Adds more public participation to the selection process than occurs
under the Percent for Art guidelines. This addition is warranted
because:
(1) Arts Downtown is an event for the entire city, not just one
neighborhood.
(2) More community participation in the selection process will
build a sense of citywide concern and ownership of the Arts
Downtown program.
The Proposal:
Step One:
The Public Art Committee selects a committee to create a short list of
possible purchases from the Arts Downtown show and identify a site.
The committee will be composed of
a. a LORA representative ("a representative of the participating
department"),
b. a project engineer or architect (to ensure the pieces chosen are
suitable for available sites),
c. artists (non-participants in Arts Downtown),
d. a citizen (unspecified, but should be someone who represents
community interests, such as a neighborhood representative, or a local
businessperson, or someone from a list of people who indicate that they
wish to be selected...open to Public Art Committee or Council
decision),
e. a member of the Arts Commission (the chair or a selectee from the
general AC membership). This member will chair the committee.
The Arts Commission will approve the Public Art Committee's selection
of membership for the group.
Step Two:
The committee chosen in Step One will develop a "short list" of possible
purchases. The maximum number on the list will be (perhaps) five. All on
this list are possible final selections, in terms of both available funding and
site possibilities.
Step Three:
A public process (preferably a well-publicized opinion survey in the
"Hello L.O." and the "L.O. Review," plus online voting at the City website)
will determine the winner from the "short list" created in Step Two.
Exhibit A
Resolution 02-10
Page 2 3 4 .;
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Parks and Recreation Department
Memorandum
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To: Doug Schmitz, City Manager
From: Kim Gilmer, Parks & Recreation Director
Subject: Recommendations on Proposed Selection Process for 2001 Arts Downtown
exhibit.
Date: December 13, 2001
At their December 13, 2001 meeting, Arts Commission reviewed Councilor McPeak's proposed
policy for selecting works of art from Arts Downtown exhibits. The Commission approved of
the policy with the following recommended changes:
1. "Step Four: If Council feels it is necessary, we could require approval of the choice resulting
from Step Three by(a) the Arts Commission,and/or(b) the Council."
The Commission does not recommend that Council have the ability to make the final
decision as to which piece to buy. They feel that if the community has been asked to
select from a list of artwork, then the Council should not change that decision.
2. The process does not specify that a site to place the art should be identified prior to
choosing a "short list" of works. The Commission recommends that this be added to the
policy.
3. The policy also does not specify that a budget amount be identified to purchase the
artwork in advance of the selection process. The Commission feels this is necessary in
order to inform artists of the selection and give them the option of lowering their price if
they wish.
The Commission also discussed the fact that there is a time lag between the time the Call for
Artists is mailed to artists and the time when decisions are made to appropriate funds for
purchasing art. This creates a problem because when artists receive the Call for Artists the
Commission does not know how much will be available to spend on art, if anything. This can
result in artists submitting pieces that are outside the city's price range. We could potentially
end up with 20 works of art that the City could not afford to buy. The Commission
recommends that the Council define a price range that the city would typically spend on art.
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This range would then be included in the information sent to artists along with the caveat that
it is contingent on the appropriation of funds.
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