HomeMy WebLinkAboutAgenda Item - 2002-02-05 - Number 4.1.1 - ��Oj�
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"os AGENDA REPORT SUMMARY
MEETING DATE: FEBRUARY 05, 2002
SUBJECT: Authorize the City Manager to enter into an agreement with Western State's Fire
Protection for the construction management, design, and installation of residential
fire sprinkler systems for an amount not to exceed $164,645.00.
RECOMMENDED MOTION:
Move to authorize the City Manager to enter into an agreement with Western
State's Fire Protection for the construction management, design, and installation
of residential fire sprinkler systems for an amount not to exceed $164,645.00.
EST. FISCAL ATTACHMENTS: NOTICED (Date):
IMPACT:
• Council Report dated
January 29, 2002.
STAFF COST: $ NA . Resolution no.: NA
BUDGETED: Findings no.: N/A
Y N_X
Previous Council
FUNDING SOURCE: consideration: NO
FEMA
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DEPT. DIRECTOR ASST. CITY MANAGER CITY MAN GER
Signoff/date Signoff/date Signoff/date
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Ord\rptcov00.doc
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CITY OF LAKE OSWEGO
COUNCIL REPORT
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TO: Douglas J. Schmitz, City Manager
FROM: Dan Semrad, Fire Chief
PREPARED BY: Phil Sample, Fire Marshal
SUBJECT: Motion to authorize the City Manager to enter into an agreement
with Western State's Fire Protection for the construction
management, design, and installation of residential fire sprinkler
systems in approximately 20 "special care homes" for an amount
not to exceed $164,645.00.
DATE: January 28, 2002
ACTION
The City Council is requested to authorize the City Manager to enter into a contract with
Western States Fire Protection for the installation of fire sprinkler systems in Adult
Foster Homes and Special Residences for an amount not to exceed $164,645.00.
BACKGROUND
In October of 2001 the City Council approved the acceptance of a FEMA grant to pay for
90% of the cost to put fire sprinklers in adult foster homes. The fire department received
proposals from four contractors; selected the most qualified, and is now requesting the
City Council to authorize the City Manger to enter into an agreement.
The Council may recall that up to $258,750 of federal funds and $28,750 of city
matching funds were approved for this project. Additional funds will be spent for water
hook-up fees, permit fees, city administrative cost to administer the project, and
promotional fees to raise the awareness of the benefits of residential fire sprinklers.
CONTRACTOR SELECTION PROCESS
The project was advertised in the Daily Journal of Commerce. Contractors were required
to pre-qualify with experience related directly to the installation of residential fire
sprinklers and demonstrate project management skills. Proposals were received from:
1. Gormley Plumbing and Heating; McMinnville, Oregon
2. Jim's Plumbing; Aloha, Oregon
3. Olsen Fire Protection; Milwaukie, Oregon
4. Western States Fire Protection; Oregon City, Oregon
Proposal Evaluation Criteria
A. Experience and Training of Residential Sprinkler Installers 20%
B. Staff Expertise with Residential Sprinklers & Project Management 40%
C. Former Customer Satisfaction 20%
D. Sample Bid and Rates on One House 20%
EVALUATION OF PROPOSAL
Exp./Train Exp/Pr' Mo Cust Sat Rates TOTAL
Gormley Plb 15 33 19 5 72
Jim's Plb 18 28 19 20 85
Olsen FP 18 25 19 15 77
Western FP 18 40 19 14 91
The category of"Project Management and Staff Expertise" with residential fire sprinklers
projects was weighted the heaviest, because if this project is not finished by the
aggressive deadline date, the funds will no longer available from FEMA.
With the evaluation process completed, Western States Fire Protection was tentatively
selected to do the job based on the rates they had proposed in the sample bid. Western
Fire Sprinkler Contract Award
January 29,2002
n
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States then prepared an estimate for all of the homes and provided Fire Department staff
with a not to exceed price.
Based on the staff's approval of Western States' proposal, we are now asking council to
authorize the City Manager to enter into an agreement.
The total number of homes participating has not been finalized. Currently ten homes in
the city and seven homes in the county have received tentative approval. If the project
goes well and additional requests for sprinkler systems are approved, the contract amount
will be revised based on the same rates and in accordance with City procedures. At
Council's request,priority is given to homes in the City's boundaries.
ALTERNATIVES
Authorize the City Manager to enter into an agreement with Western State's Fire
Protection for the construction management, design, and installation of residential fire
sprinkler systems in "special care homes" for an amount not to exceed $164,645.00.
Do not authorize the City Manager to enter into an agreement with Western State's Fire
Protection for the construction management, design, and installation of residential fire
sprinkler systems in "special care homes" for an amount not to exceed $164,645.00.
RECOMMENDATION
Staff recommends that the City Council authorize the City Manager to enter into an
agreement with Western State's Fire Protection for construction management, design, and
installation of residential fire sprinkler systems in"special care homes" for an amount not
to exceed $164,645.00.
Fire Sprinkler Contract Award
January 29,2002 9
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