HomeMy WebLinkAboutAgenda Item - 2002-04-16 - Number 9.1.4 - 9. 1 .4
04/16/02
CITY OF LAKE OSWEGO
AGENDA REPORT SUMMARY
MEETING DATE: April 16, 2002
SUBJECT: Completion of Infill Development Task Force
RECOMMENDED MOTION:
Authorize the City Manager to execute a contract extension with the University of
Oregon for up to $14,000 for the consulting services of Ron Kellett in regard to the Infill
Task Force.
ESTIMATED FISCAL ATTACHMENTS: NOTICED (Date):
IMPACT:
• Schmitz memo of
April 12, 2002
• Lashbrook memo of
STAFF COST: $ April 11, 2002 Ordinance no.:
BUDGETED:
Y N Resolution no.:
FUNDING SOURCE: Previous Council
consideration: April 9, 2002
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DEPARTMENT DIRECTOR CITY 17. NAGER
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signoff/date signoff/date
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N:\AGENDAS\COUNCIL\2002\E Reports\infill cover.doc
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1111 CITY MANAGER'S OFFICE
MEMORANDUM
OREGO$
TO: Judie Hammerstad, Mayor
Members of the City Council
FROM: Douglas J. Schmitz,City Manager
SUBJECT: Infill Task Force
DATE: 12 April 2002
BACKGROUND
At the conclusion of Tuesday's study session, 9 April, the Council asked staff
whether or not monies would be available to extend the consulting contract with
the University of Oregon for Mr. Ron Kellett's services.
The preparation, consideration and adoption of infill ordinances is one of the
City Council's goals for calendar year 2002. As noted in the attached memo from
Stephan Lashbrook, Community Development Director, the interim ordinances
regarding the height of new homes in certain neighborhoods expires in January
2003, thus providing impetus to complete the infill report preparation and
adoption of the ordinances by the first of December, so that the ordinances will
take effect in January 2003.
For the current fiscal year 2001-02, we will have to make adjustments to the
Planning Department's budget to cover any additional expenses that arise
between the conclusion of the current contract and 30 June. For next fiscal year,
commencing on 1 July, monies have been included in the Planning Department's
budget to study consultant design for the Infill Task Force.
RECOMMENDATION: BUDGET
Authorize the City Manager to execute a contract extension with the University
of Oregon for up to $14,000 for the consulting services of Ron Kellett in regard to
the Infill Task Force.
5'r'
MEMORANDUM: Infill Task Force Page 2
12 April 2002
TIMING
For the new ordinances to take effect in January 2003, the Council would need to
have final adoption on or about 1 December 2002. I am proposing the following
timeline for consideration by the Council and, if acceptable, forwarding to the
Infill Task Force and Planning Commission:
April-May 2002 Task Force concludes its work
June-Sept. 2002 Planning Commission considers information from
task force and preparation and recommendation on
implementing ordinances
1 Oct. - 1 Dec. 2002 City Council study sessions and public hearings on
the proposed ordinances
Dec. 2002 30-day implementation period for ordinances to take
effect
RECOMMENDATION: TIMING
It is recommended that the Council, at the meeting on 16 April, adopt the
motion, including the above timeline, so that the information can be
transmitted to the task force and Planning Commission and to ensure that
each group is aware of the need to judiciously finalize the work of the task
force, and commence and conclude its examination of the material and
recommendations on implementing ordinances (Planning Commission).
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L�11 OF LAKE os.,CO
COMMUNITY DEVELOPMENT
MEMORANDUM
OREGON
TO: Doug Schmitz, City Manager
FROM: Stephan Lashbrook, Community Development Director
SUBJECT: Completion of Infill Development Project
DATE: April 11, 2002
At the conclusion of Tuesday evening's study session with the City Council and Infill Development Task
Force, Mayor Hammerstad asked the staff to return with recommendations that will lead to completion
of this project. Specifically, the Mayor asked about the availability of funds to pay Ron Kellett to
continue to provide consulting services and asked that we look at separating those tasks that can be
completed soon from those that are likely to take considerably more time.
Now that the City Council has had the opportunity to review the work that has been completed on this
subject, it should be clear how much has been accomplished, and how much remains to be done. The
staff will work with the Planning Commission to make sure that the recommended code amendments are
packaged in a way that retains the continuity of the information without unnecessarily delaying the
completion of the overall project. This will be important to keep the project on track while also
recognizing that the Infill Development Task Force has recommended some trade-offs (making some
requirements more restrictive while relaxing others).
The staff actually envisions dividing the consulting budget into two parts, totaling not more than
$14,000. The initial $10,000 involves doing more of the same kinds of work that have been completed
by Mr. Kellett and his assistant to date. The additional $4,000 would cover the cost of preparing a
collection of design alternatives to be available to the public. Given that we are nearing the end of this
fiscal year, and the fact that the costs for this additional consulting budget can be divided as noted above,
the staff does not hesitate to recommend that Mr. Kellett's contract be extended to complete these tasks.
The City Council started the process of studying ways to improve infill development with the adoption
of ordinances that limit the height of new homes in certain neighborhoods. Those ordinances will sunset
in January 2003, unless suitable replacement standards are enacted before then. The staff feels that all of
us involved with this project need to be mindful of that deadline as we continue work.
Infill Completion 04/11/02 1 �
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Recommendations
1. Authorize the City Manager to extend the consulting contract with Ron Kellet (through the
University of Oregon), for up to $14,000.
2. Have the staff poll the members of the Infill Development Task Force to determine which of
those members are willing to continue to function as a technical committee to review the
continuing work of the staff and consultant before it is forwarded to the Planning Commission.
3. Forward the recommendations of the Infill Development Task Force to the Planning Commission
and ask the Commission to schedule study sessions and public hearings as necessary to
implement these recommendations by January 2003.
CC: Denny Egner, Long Range Planning Manager
Jane Heisler, Project Planner
Ron Kellett,U of 0
Infill Development Task Force
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