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HomeMy WebLinkAboutAgenda Item - 2001-09-18 - Number 8.1.2 - 8. 1 .2 CITY OF LAKE OSWEGO 09/18/01 AGENDA REPORT SUMMARY MEETING DATE: September 18, 2001 SUBJECT: Clackamas County Coordinating Committee RECOMMENDED MOTION: Staff recommends that the City Council adopt the proposed Clackamas County Coordinating Committee by-laws and select a member to serve as the City's representative on the committee. EST. FISCAL ATTACHMENTS: PUBLISHED NOTICES IMPACT: September 12, 2001 (Date): Staff Report from Kincaid STAFF COST: Resolution no.: BUDGETED: Y N Previous Council consideration: FUNDING SOURCE: C ':/i(71g CHIEF OF STA F CITY M AGER 9-i2- - 0i /2 O Signoff/date Signoff/da P/Special Projects/Cover Summary—Clackamas County Coordination Committee .OE LAKE OSkl, 111 ,10101‘ CITY OF LAKE OSWEGO WtEGON COUNCIL REPORT TO: Douglas J. Schmitz, City Manager FROM: Robert A. Kincaid, Chief of Staff SUBJECT: Clackamas County Coordinating Committee DATE: September 12, 2001 ACTION Adopt the proposed Clackamas County Coordinating Committee By-Laws. Select a member to serve as the City's representative on the Clackamas County Coordinating Committee. Provide direction to the City's representative regarding countywide parks and library financing in the future. BACKGROUND Almost two years ago, the Clackamas County Board of Commissioners initiated the Clackamas County Concurrency Project. The purpose of the project was to get local governments to collectively examine growth issues with infrastructure capacity in the County. From this project sprung a series of recommendations ranging from suggested ordinance provisions centering on development to financing infrastructure needs. At the Timothy Lake Retreat this year, those in attendance agreed that forming a Clackamas County Coordinating Committee made up of elected officials would be a promising idea. To implement these intergovernmental issues or at least take some of them to the next level, the Commissioners have now proposed to establish the Clackamas County Coordinating Committee. The Coordinating Committee is an elected officials group comprised of each City government, up to two special districts and up to two fire districts. Technical committees made up of staff Clackamas County Coordination Committee Page 1 of 2 employees support the Coordinating Committee. The County is in the process of finalizing by- laws formalizing the Committee structure. Attached is a copy of the by-laws. ANALYSIS The first meeting of the Coordinating Committee is September 26th at 7:00 P.M. The first topic to be worked on is the subject of library and parks financing in the County. As you will recall, the County had a difficult time balancing their budget this year and the Commissioners' commitment to continue library funding expires this fiscal year. Funding for the City's library is extremely important. Currently, the City receives over 1.3 million dollars from the County to support the library operations. If the Commission does not continue the current funding arrangement, the City could experience serious financing problems. Clackamas County Coordination Committee Page 2 of 2 C < t_k, C- : cLgc'S CLACKAMAS COUNTY N'•. '�z Board of Commissioners '14 OF OREGO MICHAEL J.JORDAN CHAIR prrrTvED BILL KENNEMER COMMISSIONER SEP 012001 LARRYSOWA COMMISSIONER CITY OF LAKE OSWEGO TO: IVIayUrs and DistIIcI. vIIaosS FROM: Michael Jordan, Chair DATE: August 29, 2001 RE: Formation of Clackamas County Coordinating Committee At our Timothy Lake Retreat, those in attendance were in agreement that we should attempt to form a Clackamas County Coordinating Committee of elected representatives supported by staff advisory committees. The Managers, Chiefs and Administrators met last Friday to review comments and revise the By-laws. Attached is a marked up copy of the By-laws to show the revisions that were made to them based on input received. Also attached is a final copy of the By-laws without the mark-ups. Each jurisdiction should adopt these and appoint a representative according to the procedure outlined in the By- laws. Please send a letter to the County indicating who will represent your jurisdiction or bring it to the first meeting of the Coordinating Committee. We have scheduled the first meeting of the Coordinating Committee on Wednesday, September 26th at 7:00 PM. The meeting will be held in the Clackamas County Sunnybrook Service Center located at 9101 SE Sunnybrook Blvd. At that meeting we will work on the organizational issues, such as the best meeting day/time, and other start-up issues. In addition we will present material to discuss how or if to proceed on the formation of a Parks/Library District as a funding mechanism for local services. If you have any questions, please feel free to call either Steve Rhodes or me. 906 Main Street • Oregon City, OR 97045-1882 • (503) 655-8581 • FAX (503) 650-8944 WEB ADDRESS: www.co.clackamas.or.us • E-MAIL: bcc@co.clackamas.or.us .j Printed on 50%recycled with 20%post-consumer waste CLACKAMAS COUNTY COORDINATING COMMITTEE BY-LAWS 1. PURPOSE The Clackamas County Coordinating Committee will review and comment on major land use and transportation issues, plans and projects and provide a forum for discussion on these resulting in recommendations for a coordinated approach when appropriate. The Committee's primary and most common function is to establish positions of consensus on land use and transportation issues among Clackamas County's local governments, which may be carried into regional and state discussions as "countywide" positions. 2. MEMBERSHIP POLICY BODY The voting membership shall consist of elected representatives or an alternate appointed by the City Council of the cities of Barlow, Canby, Estacada, Gladstone, Happy Valley, Johnson City, Lake Oswego, Milwaukie, Molalla, Oregon City, Rivergrove, Sandy, Tualatin, West Linn and Wilsonville and Clackamas County. The voting membership shall also include up to two elected representatives of Fire Districts, up to two elected representatives of Water Districts/Authorities and up to two elected representatives of Sanitary Sewer Districts/Authorities. The Special Districts/Authorities representatives shall be designated by agreement among the districts represented. The process for designating the representatives shall be established by agreement among each of the groups of Districts/Authorities. Each jurisdiction with a voting membership shall have one vote. Clackamas County and cities and special districts of Clackamas County representatives to JPACT and MPAC will be on the policy body but shall not have an additional vote. 3. OFFICERS The Chairman and Vice Chairman of the Committee shall be elected annually by members of the committee. The Secretary of the Committee shall be a County staff member designated by the Board of County Commissioners. CCCC By-laws August 24, 2001 Page 2 4. PROCEDURES A. Meetings: Meetings will be held monthly on a day to be determined by the committee or called as needed by the chairperson or by a vote of the committee. The secretary is responsible for notifying members of the meeting time and place and for preparing the agenda. B. Quorum: A quorum of the committee shall consist of thirteen voting members. C. Voting: Votes in the committee shall carry by a simple majority of those present, provided that no action shall be taken unless a quorum is present. Member jurisdictions may designate in writing a member from another jurisdiction to serve as their representative, and such representative shall be entitled to the number of votes according to that designation. D. Alternates: A designated alternate will sit in the absence of a member and shall have full voting rights. Alternates will be appointed by the member jurisdiction. E. Records: All committee actions shall be documented in the form of minutes, memoranda and special reports. The secretary will be responsible for such documentation and distribution of such minutes, memoranda and reports. F. Meetings shall be conducted in accordance with Roberts' Rules newly revised. G. Agenda Items: Before presentation to the CCCC, agenda items shall be sent to the member jurisdictions and to all Fire Districts, Water Districts/Authorities and Sanitary Sewer Districts/Authorities for discussion by the governing body. Compliance with this requirement may be waived where circumstances warrant faster action by a majority vote of the committee. CCCC By-laws August 24, 2001 Page 3 5. MANAGEMENT ADVISORY COMMITTEE The appointed Administrator of each of the cities, districts, authorities and the County shall serve as a Management Advisory Committee. The Committee will provide overview and support of the work of the Technical Committees and provide advice to the Coordinating Committee. The Committee shall also have the responsibility, as directed by the Coordinating Committee, of constituting any ad hoc committees or other groups established for information and advice on specific issues. The Management Advisory Committee shall meet monthly. 6. TECHNICAL ADVISORY COMMITTEES The Policy Group shall be informed and advised by the following standing technical advisory committees, as+well as other ad hoc committees established for information and advice on specific issues, plans or projects of interest to the committee. A. Transportation Advisory Committee: The membership of the Transportation Advisory Committee shall consist of staff representatives of all agencies on the policy body and is to review transportation plans, projects and funding issues, and make recommendations to the policy body. The Transportation Advisory Committee shall operate under the same procedures as the policy body, meeting monthly on a day to be determined by committee members. B. Land Use Advisory Committee: The membership of this committee shall consist of the planning directors or the staff persons with lead planning responsibility for all agencies on the policy body. The committee is to focus on land use issues and transportation issues that may have an impact on land use. The committee shall operate under the same procedures as the policy body, meeting monthly on a day to be determined by committee members or when scheduled by the Chairman or by a vote of the committee. 7. AMENDMENTS These by-laws may be amended from time to time by a majority of the members of the Committee, provided that all voting members of the committee and all Fire Districts, Water Districts/Authorities and Sanitary Sewer Districts/Authorities have been sent copies of the proposed amendments prior to the meeting where action on the rules is scheduled.