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HomeMy WebLinkAboutAgenda Item - 2001-10-16 LAKE OSWEGO REDEVELOPMENT AGENCY AGENDA REPORT SUMMARY MEETING DATE: October 16, 2001 SUBJECT: Approval of Minutes from: 1. May 8, 2001, Special Meeting 2. May 15, 2001, Special Meeting 3. June 5, 2001, Special Meeting 4. July 3, 2001, Special Meeting 5. July 24, 2001, Special Meeting RECOMMENDED MOTION: Approve minutes as written (or as corrected if the Redevelopment Agency adds corrections to the motion) EST. FISCAL ATTACHMENTS: NOTICED (Date): IMPACT: • May 8, 2001, Special Meeting • May 15, 2001, Special STAFF COST: $ Meeting Ordinance no.: BUDGETED: • June 5, 2001, Special Meeting Resolution no.: Y N • July 3, 2001, Special Meeting FUNDING SOURCE: • July 24, 2001, Special Previous Meeting consideration: RECORDING SECRETARY EXEC VE DIRECTOR // 00,-- a signoff/date signoff/date 3. 1 . 1 10/16/01 MINUTES OF MAY 8, 2001 LORA SPECIAL MEETING OI MKL OS Ai°�� w�`° REDEVELOPMENT AGENCY MEETING MINUTES ! May 8, 2001 olieur \ OkLGO$ Chair Judie Hammerstad called the special Lake Oswego Council Redevelopment Agency meeting to order at 7:45 p.m. on May 8, 2001, in the City Council Chambers. Present: Chair Hammerstad, Members Schoen, Turchi, Graham, Hoffman, McPeak and Rohde. Staff Present: Doug Schmitz, Executive Director; Robyn Christie, Recording Secretary 3. BUSINESS FROM THE AGENCY Chair Hammerstad read her revision to the 'In Your Opinion' piece e-mailed to the Agency members. She explained that she wanted to take the onus off Chip Pierce as financial advisor and put it more as his membership on the Budget Advisory Committee, as that seemed to be the point of contention. Ms. McPeak suggested clarifying that the Agency did not have to go through a required bidding process, as alleged in the article. Doug Schmitz, Executive Director, suggested mentioning that the Agency issued a request for proposal and received three responses. Mr. Hoffman asked if Mr. Pierce would be annoyed that the Agency mentioned him by name. He pointed a typographical error on the first page. Councilor Rohde spoke to responding in more detail to the comment about Gramor purchasing Block 138 for a mere fraction of what the Agency paid for it. He pointed out that a fundamental tenet of redevelopment was an Agency purchasing an under performing asset with the expectation that by conveying it to a developer and bringing it back on line at a higher value, the Agency ultimately got more money for the land than it paid for it originally. Chair Hammerstad agreed that that was an important point but noted that the article was already 945 words long now. She noted that the Agency bought the land as developed property; the amount it was selling it to Gramor for was only marginally less than what it paid for it. Mr. Rohde restated his point as acknowledging that Gramor was purchasing it for less than the Agency paid for it because that was the way the process worked. Mr. Schoen spoke to not getting into that level of detail because it was difficult to explain why the Agency paid $3.8 million for property worth only $2 million. He pointed out that it had been a different Council. He held that the key point was that the City sold the land for its appraised value now. Chair Hammerstad suggested addressing this issue in a separate article. Mr. Rohde spoke to clarifying in the response that the Agency did not know exactly to whom the writer was referring as a City financial advisor, and the only person it could think of was Chip Pierce. Ms. Graham reiterated Mr. Hoffman's concern about Chip Pierce knowing about this. Mr. Schmitz indicated that he would call Mr. Pierce in advance of the article's publication. Chair Hammerstad noted that the Agency had consensus on sending this opinion piece to the Lake Oswego Review under all their names. Redevelopment Agency Meeting Minutes Page 1 of 2 May 8, 2001 3 4. EXECUTIVE SESSION Chair Hammerstad recessed the special meeting at 7:55 p.m. to Executive Session pursuant to ORS 192.660(1)(e), real property. 5. RETURN TO OPEN SESSION Chair Hammerstad reconvened the open session at 8:00 p.m. 6. ADJOURNMENT Chair Hammerstad adjourned the meeting at 8:00 p.m. Respectfully submitted, 04CaL Robyn C 'stie Recording Secretary APPROVED BY THE AGENCY: ON Judie Hammerstad, Chair Redevelopment Agency Meeting Minutes Page 2 of 2 May 8, 2001 - 4 3. 1 .2 10/16/01 MINUTES OF MAY 15, 2001 LORA SPECIAL MEETING LAKE OSwE REDEVELOPMENT AGENCY MEETING MINUTES {{,1110May 15, 2001 ,w—_ Oi EGOW Chair Judie Hammerstad called the special Lake Oswego Council Redevelopment Agency meeting to order at 5:12 p.m. on May 15, 2001, in the City Council Chambers. Present: Chair Hammerstad, Members Schoen, Graham, McPeak and Rohde. Members Turchi and Hoffman were excused. Staff Present: Doug Schmitz, Executive Director; David Powell, LORA Counsel; Bob Galante, Redevelopment Director; Robyn Christie, Recording Secretary 3. BUSINESS FROM THE AGENCY 3.1 Presentation of Concept Design Plan Chair Hammerstad recalled that the Agency executed the Disposition and Development Agreement (DDA) on April 17 and directed Gramor to submit concept design plans. Doug Schmitz, Executive Director,noted that this presentation was the first check off point for Gramor in the DDA. Barry Cain, Gramor Development,presented the concept plan drawings for Agency approval. He noted that they were currently on schedule with the timeline outlined in the DDA. He said that he was available for questions. Chair Hammerstad explained that the Agency has seen these plans a number of times at open meetings; the members have had them for study for the last week. Mr. Rohde asked what the next step was. Bob Galante, Redevelopment Director, said that the next step was to present the drawings to a small group of neighborhood representatives in order to discuss design, traffic and neighborhood impact issues prior to a presentation at the general neighborhood meeting. He mentioned that Gramor has scheduled a pre-application conference on May 31 with the Planning staff. Mr. Galante explained that, following these required meetings, Gramor would create the design development drawings based on these concept plans, which showed the general nature and architecture of the structures in terms of intensity of use, square footage and the number of stories. He said that he expected to see changes as they fine-tuned the development into a good pedestrian environment, such as some changes in the material choices and other details. Mr. Schmitz noted that the DDA required Gramor to present the design development drawings to LORA for approval before submitting them to the design review process. Therefore, the Agency would see the adjustments mentioned by Mr. Galante before the proposal went to the land use process. Mr. Rohde asked if the Agency would have the opportunity to participate in the neighborhood discussion. Mr. Galante said that Gramor invited him to participate, although City staff typically took a back seat at these meetings in order to allow the neighbors to present their voice effectively because it was their meeting. Mr. Rohde commented that, although he was happy with the development on Block 136, it was not what he had expected. He pointed out that much of that change resulted from the meeting with the neighbors and Gramor's accommodation of their demands. He said that he would like to have had the opportunity to be there when those decisions were made. Redevelopment Agency Meeting Minutes Page 1 of 2 May 15, 2001 • 5 Mr. Schmitz pointed out that, because any appeal would come before the City Council, a Councilor attending one of these meetings created an ex parte contact. Mr. Cain commented that if a meeting with the neighborhood yielded ideas that would change the design materially, he would prefer to come back to LORA and get its concurrence before committing fully to the drafting the design review drawings. Mr. Galante indicated to Ms. McPeak that Gramor would meet with the Evergreen and First Addition neighborhoods. Chair Hammerstad mentioned that, when speaking to neighborhood associations, she has invited them to ask Gramor to make a presentation, so there might be more neighborhood meetings. Matt Grady, Gramor, informed that Agency that Mr. Bolland of First Addition requested Gramor to deliver these same drawings to its annual meeting. He said that over 60 people attended the meeting; Gramor did not make a formal presentation, the neighbors simply wanted to look at them and ask questions. He reported that Mr. Bolland told him that the plans looked good and no one had nit-picked them. Mr. Cain noted that the neighbors would have another opportunity to look at the plans. Mr. Rohde pointed out that this was Lake Oswego's downtown, not Evergreen or First Addition's downtown. He spoke to the decision reflecting the importance of this development to the other neighborhoods also. Ms. Graham concurred. She asked if the website would clearly state that residents in other neighborhoods were welcome to attend the neighborhood meetings. Mr. Schmitz said that staff has discussed that question internally but has not talked to Mr. Grady about it yet, as they were waiting on Mr. Grady's schedule. Chair Hammerstad opened the floor to public comment. There was none. Ms. McPeak moved to approve the concept design plans, Exhibit A and B, accompanying correspondence to the Agency dated May 2, 2001, and presented to LORA at a special meeting on May 15, 2001. Mr. Rohde seconded the motion. A voice vote was taken and the motion passed with Chair Hammerstad, Members Schoen, Graham, McPeak and Rohde voting in favor. [5-0] 4. ADJOURNMENT Chair Hammerstad recessed the meeting at 5:22 p.m. Respectfully submitted, Robyn Christie Recording Secretary APPROVED BY THE AGENCY: ON Judie Hammerstad, Chair Redevelopment Agency Meeting Minutes Page 2 of 2 May 15, 2001 6 3. 1 .3 10/16/01 MINUTES OF JUNE 5, 2001 LORA SPECIAL MEETING ��✓`n (riwoREDEVELOPMENT AGENCY MEETING MINUTES June 5, 2001 Chair Judie Hammerstad called the special Lake Oswego Council Redevelopment Agency meeting to order at 8:00 p.m. on June 5, 2001, in the City Council Chambers. Present: Chair Hammerstad, Members Graham, Hoffman, McPeak, Rohde, Schoen and Turchi. Staff Present: Doug Schmitz, Executive Director; David Powell, LORA Counsel; Chris Jordan, Assistant Executive Director; Robyn Christie, Recording Secretary 3. BUSINESS FROM THE AGENCY Mr. Rohde moved approval of the April 10, April 17 and April 30 meeting minutes. The motion was seconded. A voice vote was taken and the motion passed with Chair Hammerstad, Graham, Hoffman, McPeak, Rohde, Schoen and Turchi voting in favor. [7-0] 3.1 APPROVAL OF MINUTES 3.1.1 April 10, 2001, special meeting 3.1.2 April 17, 2001, special morning meeting 3.1.3 April 17, 2001, special evening meeting 3.1.4 April 30, 2001, special meeting 4. PUBLIC HEARINGS 4.1 Adoption of the Lake Oswego Redevelopment Agency Budget for 2001-2002. Resolution 01-06, a resolution of the Lake Oswego Redevelopment Agency (Urban Renewal Agency) adopting the Lake Oswego Redevelopment Agency Budget for the Fiscal Year Commencing July 1, 2001 Fiscal Year 2001-02), making appropriations, and classifying the division of tax revenues pursuant to Section 1C, Article XI of the Oregon Constitution. STAFF REPORT Chris Jordan, Assistant Executive Director, stated that on May 14, 2001, the LORA Budget Committee recommended the LORA budget for adoption. He noted that the $11 million budget broke down into $2.5 million in debt service and $8.5 million in capital projects (with $4 million in contingency). PUBLIC TESTIMONY Chair Hammerstad opened the hearing to public testimony. Hearing none, she closed the hearing. Redevelopment Agency Meeting Minutes Page 1 of 2 7 June 5, 2001 AGENCY DISCUSSION Mr. Rohde moved to adopt LORA Resolution 01-06. Mr. Schoen seconded the motion. A voice vote was taken and the motion passed with Chair Hammerstad, Graham,Hoffman, McPeak, Rohde, Schoen and Turchi voting in favor. [7-0] 5. OTHER BUSINESS 6. ADJOURNMENT Chair Hammerstad recessed the meeting at 8:03 p.m. Respectfully submitted, elf44;14-) Robyn .stie Recording Secretary APPROVED BY THE AGENCY: ON Judie Hammerstad, Chair Redevelopment Agency Meeting Minutes Page 2 of 2 June 5, 2001 „ „ 8 3. 1 .4 10/16/01 MINUTES OF JULY 3, 2001 LORA SPECIAL MEETING °S Ma°swi REDEVELOPMENT AGENCY MEETING MINUTES July 3, 2001 Z�� Chair Judie Hammerstad called the special Lake Oswego Council Redevelopment Agency meeting to order at 7:35 a.m. on July 3, 2001, in the City Council Chambers. Present: Chair Hammerstad, Members Rohde, Schoen, Turchi, Graham, and McPeak. Mr. Hoffman was excused Staff Present: Doug Schmitz, Executive Director; David Powell, LORA Counsel; Robyn Christie, Recording Secretary 3. BUSINESS FROM THE AGENCY 3.1 RESOLUTION 3.1.1 LORA Resolution 01-05, a resolution of the Lake Oswego Redevelopment Agency approving the eleventh amendment of the East End Redevelopment Plan Doug Schmitz, Executive Director, explained that Resolution 01-05 was a housekeeping measure recommended by their Bond Counsel to strengthen the Agency's position and the East End plan language. He indicated that it would make their anticipated project on Block 138 more specific in the East End plan than it currently was. He noted the location of the language change on page 6, which staff was amending to conform to state law adopted after the adoption of the East End plan. Mr. Rohde moved adoption of LORA Resolution 01-05. Ms. Graham seconded the motion. A voice vote was taken and the motion passed with Chair Hammerstad, Members Rohde, Schoen, Turchi, Graham and McPeak voting in favor. [6-0] 4. OTHER BUSINESS 5. ADJOURNMENT Chair Hammerstad adjourned the meeting at 7:37 a.m. Respectfully submitted, Robyn Christie Recording Secretary APPROVED BY THE AGENCY: ON Judie Hammerstad, Chair Redevelopment Agency Meeting Minutes Page 1 of 1 July 3, 2001 " ., 9 3. 1 .5 10/16/01 MINUTES OF JULY 24, 2001 LORA SPECIAL MEETING � y oswf�o ,� r r3 REDEVELOPMENT AGENCY MEETING MINUTES "�R► July 24, 2001 Chair Judie Hammerstad called the special Lake Oswego Council Redevelopment Agency meeting to order at 5:05 p.m. on July 24, 2001, in the City Council Chambers. Present: Chair Hammerstad, Members Rohde, Schoen, Graham and McPeak. Members Turchi and Hoffman were excused. Staff Present: Doug Schmitz, Executive Director; David Powell, LORA Counsel; Bob Galante, Redevelopment Director; Robyn Christie, Recording Secretary 3. BUSINESS FROM THE AGENCY 3.1 Bid Award: Award a public improvement contract for the construction of the First Street Improvements between A and B Avenues Doug Schmitz, Executive Director, recalled that, at the April 30 meeting, the Agency directed staff to proceed with designing the project. He indicated that they received two bids. He noted that the bid and the design phase totaled a little less than $700,000. He recommended approval of the bid award. Ms. McPeak moved to award the bid to Benge Construction Company in the amount of $612,000. Mr. Schoen seconded the motion. Mr. Rohde mentioned Lynne Wintermute's concern that the construction would seriously disrupt her business. He asked what procedures the City would implement to allow people to access the businesses. Bob Galante, Redevelopment Director, described how the phasing of the project would maintain access to businesses and provide the maximum amount of on street parking during construction. He mentioned that Scott Benge has already started meeting with the merchants to hear their concerns. Mr. Galante indicated to Ms. Graham that the project would start on August 8 and be finished by October 15. He confirmed that the City required signage as part of the bid package. He mentioned the provision of temporary parking on Block 138. He said that the construction trailer would also be located on Block 138. Mr. Galante explained to Mr. Rohde that the probable reason for only two bidders was the limited number of subcontractors who did the specialty brick paver and stone work required by the contract. He speculated that these two general contractors lined up their teams first and the rest—there were 20 people at the pre-bid conference—were unable to assemble the qualified subcontractors. A voice vote was taken and the motion passed with Chair Hammerstad, Members Rohde, Schoen, Graham and McPeak voting in favor. [5-01 3.2 LORA Resolution 01-07, authorizing its Executive Director to execute a deed for the conveyance of right-of-way at the corner of State Street and A Avenue to the Oregon Department of Transportation Mr. Rohde moved the resolution. Mr. Schoen seconded the motion. Mr. Schmitz asked for an amendment: to authorize the chair to sign on behalf of the Agency. He pointed out that it looked bad if the same person signed the agreement for the two parties. Mr. Rohde accepted the amendment. Redevelopment Agency Meeting Minutes Page 1 of 2 July 24, 2001 11 A voice vote was taken and the motion passed with Chair Hammerstad,Members Rohde, Schoen, Graham and McPeak voting in favor. [5-01 4. OTHER BUSINESS 4.1 Plan Update: Crandall/Arambula to present options Chair Hammerstad announced that they would reschedule this item. 5. ADJOURNMENT Chair Hammerstad recessed the meeting at 5:15 p.m. Respectfully submitted, Ct1.4 Robyn hristie Recording Secretary APPROVED BY THE AGENCY: ON Judie Hammerstad, Chair Redevelopment Agency Meeting Minutes Page 2 of 2 " " 12 July 24, 2001