HomeMy WebLinkAboutAgenda Item - 2001-10-16 - Number 10.1.1 - i or�n�iq,wfco
itk
10. 1 . 1
^� 10/16/01
AGENDA REPORT SUMMARY
MEETING DATE: OCTOBER 16, 2001
SUBJECT: RESOLUTION No. 01-77. A RESOLUTION OF THE CITY OF LAKE
ACCEPTING A FEMA GRANT FOR $258,750 TO PUT FIRE
SPRINKLERS IN ADULT FOSTER HOMES.
RECOMMENDED MOTION:
Move to adopt Resolution No. 01-77. A Resolution of the City of Lake Oswego to accept a
FEMA grant for$258,750 to put fire sprinklers in adult foster homes.
EST. FISCAL ATTACHMENTS: NOTICED (Date):
IMPACT:
• Schmitz memo dated
$258,750 FEMA October 11, 2001
$28,750 City • Council Report dated Resolution no.: 01-77
October 8, 2001.
STAFF COST: $ NA . • Resolution No. 01-77 Findings no.: N/A
BUDGETED: • Grant Award Letter
Y N X Previous Council
consideration: NO
FUNDING SOURCE:
• FEMA
• Public Safety Capital
Fund
DEPT. DIRECTOR ASST. CITY MANAGER CITY AGER
Signoff/date Signoff/date Signoff/date // �c--ft.s d/
Ord\rptcov00.doc
OE LAKE OSS'°O
CITY MANAGER'S OFFICE
MEMORANDUM
OREGO$
TO: Judie Hammerstad, Mayor
Members of the City Council
FROM: Douglas J. Schmitz, City Manager
SUBJECT: FEMA Grant
DATE: 11 October 2001
Council is asked to consider acceptance of a grant from the Federal Emergency
Management Agency (FEMA) in response to an application that the City's
Department of Fire, Rescue and Life Safety submitted for the installation of
sprinklers in adult foster homes as well as Special Residences and Homes for
Children with Special Needs.
The Fire Department, particularly Fire Chief Dan Semrad and Fire Marshal
Phil Sample,was one of two specifically singled out for its innovative fire
prevention application when FEMA made its announcement of grant awards on
24 September.
The City needs to contribute 10%, or $28,750, towards the grant. Resolution
01-77 proposes the utilization of monies in the Public Safety Capital Equipment
Fund. The Finance Department will examine the activity within that fund when
the mid-year budget text is prepared in December. If funding is needed for this
program beyond that appropriated of FY 2001-02, a line item will be included in
the mid-year budget. The fund has an estimated ending fund balance of
$482,122.
Why not use the Water Fund? We're prohibited by the Charter,Section 50,
Revenue from Utilities,which reads, in part, "Revenue received. . . shall be used
solely for the operation of such utility, retirement of any debt of the utility, and
for its purchase, construction or expansion."
.tot%AKE Osk,FCO
CITY OF LAKE OSWEGO
��--J- COUNCIL REPORT
OREGO$
TO: Douglas J. Schmitz, City Manager
FROM: Dan Semrad, Fire Chief
PREPARED BY: Phil Sample, Fire Marshal
SUBJECT: Resolution No. 01-77—Accept Federal Emergency Management
Grant to place residential fire sprinklers in homes for elderly,
children and disabled residents in need of assistance.
DATE: October 8, 2001
ACTION
The action before the City Council is consideration of approval of Resolution No. 01-77.
This resolution accepts a Federal Emergency Management grant for $258,750 and
requires a 10% City match of$28,750. The money would make possible a City program
to put fire sprinklers in the homes of residents most vulnerable to and least protected
from fire.
BACKGROUND
Fire sprinkler systems virtually eliminate uncontrolled fires and fire deaths in buildings.
In a conscientious effort to prioritize Lake Oswego fire prevention programs, the targets
are easy to identify. Fire death victims in our community have always been elderly,
young, or disabled. In an effort to wipe out the fire risk to the most vulnerable, the city's
Fire Sprinkler Grant
City Council Report
Page One of Five
BACKGROUND (cont.)
fire prevention efforts are promoting the use of fire sprinkler systems in apartments, in all
schools, adult foster care homes, special care residents and foster care homes for children.
With the City Council's recent support of fire sprinklers in all public schools, the Federal
Emergency Management Agencies' announcement of grant money available for
innovative fire prevention programs seemed like the right time to try to add protection for
our most vulnerable seniors.
The grant program was a competitive process based on the long-term impact of the
program and protection offered for United States Fire Administration high-risk
populations (i.e., children under fourteen years of age, seniors over sixty-five and
firefighters).
With sprinklers in the schools AND sprinklers in adult and juvenile foster homes, Lake
Oswego will have taken a huge step in fire protection, placing it head and shoulders
above most communities.
Lake Oswego has a fair record. The last fire deaths in Lake Oswego were two seniors
living in an adult foster care home in 1989. While that is a fair record, no fire deaths are
acceptable in light of the fact that we have affordable technology to prevent them. This
program will provide that technology to those most likely to be trapped in a fire and is a
proactive approach to public safety.
Fire Sprinkler Grant
City Council Report
Page Two of Five
Fire Protection in Adult Foster Homes
Adult Foster Homes are ordinary residential homes that take up to five people who are
elderly, or have physical disability, mental disability, or developmental disability.
Federal law prohibits the requirement of fire sprinkler systems being placed in adult
foster homes, even with the vulnerability of the residents. It is common to have only one
staff member in the middle of the night to offer any assistance for evacuation. Having
experienced two fire deaths in one of these homes, staff believes that the installation of
residential sprinkler systems would almost guarantee that this group never has to
experience the horrors of limited mobility with a fire racing down the hall.
HOW THE PROGRAM WOULD WORK
The budget in the grant proposal includes money to contract with a coordinator to assist
the fire department in overseeing the program. Further funds are available to offset city
administrative cost for fire department oversight, financial and legal services.
There are currently 18 adult foster homes registered in the areas served by the city's fire
department. There are several other homes listed as Special Residences and operate
similarly to adult foster homes. There are also several homes serving children with
special needs that are eligible for this program.
Applications to have a residential fire sprinkler system installed at no charge to the
applicants would be handed out to the homes listed above. Priority will be given first to
adult foster homes in the city, next to adult foster homes in the unincorporated areas
served by the City's fire department, next to Special Residences, and then to homes for
special needs kids.
Fire Sprinkler Grant
City Council Report
Page Three of Five
HOW THE PROGRAM WOULD WORK(cont.)
The applications will be prioritized with vulnerability to fire being the primary
consideration. A construction bid process will be initiated that will have several
alternates allowing the installation of fire sprinklers in as many residents as allowed by
construction funds.
Part of the program will include advertisement and promotion of the advantages of fire
sprinklers systems in all residential homes.
POTENTIAL COUNCIL ISSUES
This program was not budgeted for in city funds. The decision to offer$100 million
dollars in grant funds for"Assistance to Firefighters"was a last minute decision by the
federal government that staff did not anticipate. The 90% match by FEMA for a program
that almost eliminates the risk of fire to some of our most vulnerable seniors and children
is a remarkable opportunity.
The grant provides for more dollars to compensate for city administration of the program
than required for the city's matching 10%. While this does not automatically eliminate
the city's match, it should help offset the cost to the city.
The program is for protection from fire for people in adult foster homes,juvenile foster
homes, special residences, and treatment homes. There are children taken in by families,
elderly who are too much for families to care for or do not have families, and children in
treatment homes (some who may have fire setting behaviors). In all cases these are
people who live in group situations and are at risk from others. Staff proposes that it is
an appropriate government role to step in and protect people from others when they are
unable to do so themselves.
Fire Sprinkler Grant
City Council Report
Page Four of Five
ALTERNATIVES
The Council may approve staff's recommendation to approve Resolution No.01-77 to
accept $258, 750 towards fire sprinklers in special care homes.
The Council may approve and amend Resolution No. 01-77.
The Council may choose not approve Resolution No. 01-77.
CONCLUSION
In group housing a person can do everything right and still they are at the mercy of their
neighbors. This situation is compounded for seniors and others with limited mobility.
Automatic fire sprinkler systems would nearly eliminate the potential for loss of life,
injury, and displacement caused by fires in group housing.
This program supports previous Council action that now requires fire sprinklers in newly
constructed apartments and Council action to get fire sprinklers in public schools. With
the addition of fire sprinklers in group homes for seniors and children, Lake Oswego will
be a leader in fire safety.
RECOMMENDATION
Staff recommends the approval of this Resolution.
EXHIBITS
1. Grant Award Letter
2. Agreement Articles—Assistance to Firefighter Grant Program
Fire Sprinkler Grant
City Council Report
Page Five of Five
RESOLUTION 01-77
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE OSWEGO
ACCEPTING A FEDERAL EMERGENCY MANAGEMENT AGENCY(FEMA)
GRANT TO ASSIST IN THE CITY'S EFFORTS TO PROVIDE SPRINKLERS TO
FOSTER CARE FACILITIES
WHEREAS,there are 18 foster care facilities,as well as Special Residences and Homes
for Children with Special Needs,within the area served by the City of Lake Oswego's
Department of Fire,Rescue &Life Safety;and
WHEREAS,the City made application to the Federal Emergency Management Agency
(FEMA)for a grant;and
WHEREAS, the City has been notified that it will receive approximately$258,750 for the
stated purpose;and
WHEREAS,the City is required to make a 10% match of$28,750;and
WHEREAS,the Public Safety Capital Fund is the source for the City's match;
NOW,THEREFORE,BE IT RESOLVED that the City Council of the City of Lake
Oswego does authorize:
1. The acceptance of the grant from FEMA in the amount of approximately$258,750
for the purpose of providing sprinklers to foster care facilities that currently do
not have sprinklers;
2. The City's 10% match be derived from the City's Public Safety Capital Fund with
an adjustment to that budget at mid-year.
Approved and adopted by the City Council of the City of Lake Oswego at a regular
meeting held on the 16th day of October 2001.
AYES:
NOES:
ABSTAIN:
EXCUSED:
Judie Hammerstad,Mayor
ATTEST:
Robyn Christie,Deputy City Recorder
APPROVED AS T RM:
4
David Powell,City Attorney
SPA
Federal Emergency Management Agency
• '` :%��;: �' Washington, D.C. 20472
V G
SEP 24 2001
Phil Sample, Fire Marshall
City of Lake Oswego Fire, Rescue and Life Safety
Post Office Box 369
Lake Oswego, Oregon 97034
Re: Grant No. EMW-2001-FG-06874
Dear Mr. Sample:
Congratulations, your grant application submitted under FEMA's Assistance to Firefighters
Grant Program for a fire prevention program has been approved. The approved project costs
amount to $287,500. Ninety percent(or$258,750) of the approved amount is the Federal
share and 10 percent(or $28,750)is your share of the costs.
Enclosed with this award letter, you will find FEMA's grant agreement articles. Please
make sure you read and understand the articles as they outline the terms and conditions
related with your grant award. Maintain a copy of these documents for your official files.
You establish acceptance of these grant agreement articles when you expend any of the
grant funds available to you.
Grant payments under the Assistance to Firefighters Grant Program are made on a
reimbursable or an immediate-needs basis. When you need a draw from your grant funds,
fill out the attached Request for Advance or Reimbursement(Standard Form 270) and send
it to us at the address listed below. In order to speed up the payment process, you also have
the option of sending the request via fax at 202-646-3846. We will initiate the payment with
the faxed copy but you must also send us the original, signed copy to us at the address
provided below. Each request for payment must be made by using this form, i.e., SF-270.
Send all grant payment documents to:
Federal Emergency Management Agency
Financial & Acquisition Management Division
Grants Management Branch
500 C Street, SW, Room 350
Washington, DC 20472
Attn: Sylvia A. Carroll
If you have any questions or need additional information, please call Tom Harrington at
202-646-3386.
Sincerely,
1!/11f,-&- C/
Patricia A. Englis
Senior Procurement Executive
Administration and Resource
Planning Directorate
Enclosures:
FEMA Form 76-10A
Agreement Articles
Checklist
Standard Form 270
Standard Form 1199A, if applicable
2