HomeMy WebLinkAboutAgenda Item - 2002-12-03 - Number 8.1 - CITY OF LAKE OSWEGO 8. 1
AGENDA REPORT SUMMARY 12/03/02
MEETING DATE: December 3, 2002
SUBJECT: Council Selection of Neighborhood Enhancement Program
(NEP) Projects for 2002-2003
RECOMMENDED MOTION:
Move to adopt recommended Neighborhood Enhancement Program proposals totaling $25,000
for fiscal year 2002-2003.
EST. FISCAL ATTACHMENTS: NOTICED DATE:
IMPACT: Council Report dated n/a
November 14, 2002 Ordinance no. n/a
$25,000
STAFF COST: Attachments are available Resolution no.: n/a
for review in the City
Recorder's Office
BUDGETED:
Previous Council consideration:
Y xx N
Neighborhood Enhancement
FUNDING SOURCE: Program approved by Council in
October 1998
General Fund, Non-
Departmental, Acct. Budget for 2002-2003 NEP
No. Account#431900- Approved June 4, 2002
100-990000
DEPT. DIR CTOR COM UNITY DEVELOPMENT CITY NAGER
DIRECTOR
Illy •aZ lt 14(0Z 20 ,V•d. oz
Signoff/date Signoff/ ate Signoff/date
L:\Neighborhood Enhancements\2002-2003\AppReview\Coun ncil cover memo 2002-2003.doc
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CITY OF LAKE OSWEGO
oREGpN COUNCIL REPORT
TO: Douglas J. Schmitz, City Manager
FROM: Sidaro Sin, Associate Planner
SUBJECT: Council Selection of Neighborhood Enhancement Program (NEP) Projects
for 2002-2003
DATE: November 14, 2002
ACTION:
Select proposed Neighborhood Enhancement Program projects for 2002-2003 from submitted
applications.
BACKGROUND:
In October 1998, the City Council authorized the development of the Neighborhood Enhancement
Program (NEP). This is the fourth year that this program is being implemented. The first two
years, $50,000 was allocated for each year of the program. Last year, $25,000 was allocated for this
program. This year the allocated budget is $25,000.
The intent of the NEP is to provide funding for applicable groups to start and complete a project
within their area that addresses neighborhood needs and is not currently covered by other City
programs. The NEP only applies to projects that are located within the City limits and on public
property, an easement or common area.
Eligible groups include City-recognized neighborhood associations, groups in areas which have
expressed interest in forming an association, groups of residents in areas that are not within a City-
recognized"forming" association, or other neighborhood-based organization, with the endorsement
of the City-recognized neighborhood association in which the group is located. The NEP guide,
which describes the process and criteria to review applications is included as Attachment F1.
City Council Report , . Page 1
Neighborhood Enhancement Program Recommendations 2002-2003
5i
DISCUSSION:
The following matrix identifies the 8 NEP applications received (refer to Attachment F3 for the
complete application). Attachment El identifies the location for the proposed project. Attachment
E2 identifies projects from last year.
H.A.=Homeowner's Association
N.A.=Neighborhood Association
APPLICATIONS RECEIVED FOR 2002-2003
ORGANIZATION LOCATION PROJECT DESCRIPTION AMOUNT
1) Byrant Woods Neighborhood common Swale improvements,tree planting, $17,100
H.A. space on Indian Creek Dr. entry and interpretive sign
2) First Addition Intersection of 5th Street Entrance improvement(street $5,000
N.A. and"B"Avenue improvement)
3) Lakewood N.A. Unimproved right-of-way Pathway $8,805
at end of Middle Crest Rd
4) Oswego Summit Intersection of McNary Entry way beautification $2,500
H.A. Parkway&Jefferson
Parkway
5) Springbrook Park Springbrook Park (7)neighborhood signs,path upgrade, $2,500
Association of tree planting, sponsor Springbrook
Neighbors Park Education and Clean-up day
6) Sunny Hill H.A. Livingood Lane, Cherry Tree removal/planting and repair $7,999.20
Crest Land, and Cherry sidewalk
Crest Drive
7) Westlake H.A. Forest fence line along Clear underbrush as part of long term $6,000
north side of Kruse Way plan for restoration of open space
between Westlake Blvd
and Kruse Oaks Blvd
8) Woodside H.A. common area Common area beautification with(3) $700
Community Assoc. Intersection of Bryant& units of bark dust
Deerbrush Rd.
GRAND TOTAL $50,604.20
As shown in the matrix,the amount requested($50,604.20) exceeds the $25,000 amount budgeted
for the Program.
The review committee consisted of five members: Denny Egner, Long Range Planning Manager;
Jerry Knippel, Maintenance Field Manager Special Projects; Lisa Hamerlynck, Natural Resources
Coordinator; Kathy Marcott, Transportation Engineering Technician; and Sidaro Sin, Associate
Planner.
Applications were evaluated based upon the criteria found in the application for the NEP. The
criteria are as follows:
City Council Report Page 2
Neighborhood Enhancement Program Recommendations 2002-2003
a. Must have a designated project coordinator that staff can contact throughout the project and
you will need to document the neighborhood's involvement in the project selection.
b. Must provide a public benefit to the neighborhood or community(e.g.,
beautification/aesthetic enhancement, provides a solution to a problem such as improves
water quality, reduces maintenance costs, improves wildlife habitat or supports some other
Comprehensive Plan goal or policy).
c. Must be designed for low maintenance or maintenance by neighborhood volunteers.
d. Must have broad group/neighborhood support. Provide flyers and/or minutes of
neighborhood/board meetings to document support for the project.
e. Must have the support of the recognized neighborhood association within which the project
is proposed.
f. Must be able to be complete within 6 months.
g. Must provide documentation of any technical expertise needed to accomplish the project and
whether neighborhood volunteers are providing the expertise or whether it needs to be
included as part of the grant.
Additional Considerations:
a. Matching funds or in-kind contributions may be considered as part of the evaluation process.
Volunteer labor may not be appropriate for all types of projects. If you are proposing
volunteer labor and City liability is limited, additional consideration may be given to your
project.
b. Additional consideration may be given by the City if it enables more equitable distribution
of funds throughout the City.
c. Additional consideration may be given to other neighborhood groups that have not been
previously awarded a grant.
RECOMMENDATION:
The matrix below summarizes the committee's recommendation for funding proposed projects. The
analysis attached as Exhibit F2, examines the projects in light of the criteria set out in the NEP
Guide. The committee's recommendations also reflect considerations of projects that are not suited
for this grant. As noted in the NEP Guide, projects not suited for this grant include street
improvement projects (traffic rounds, speed bumps, traffic direction/calming projects, etc) and those
that require complex or involved permitting processes or additional engineering or design.
Of the 8 applications, staff is recommending that six of the projects be funded, for a cost of
$20,705. This leaves $4,295 (17%) as a contingency fund. It has been staff's past experience that a
10% contingency fund was not enough to cover unexpected costs. One of the proposals was not
recommended for funding because, among other things, the nature of the projects required that it be
evaluated to see if it met the criteria for the City's Neighborhood Traffic Management Program
prior to pursuing it any further, the proposed project would have resulted in a street improvement
project, it would have required additional engineering and design, and would have gone through an
involved permitting process. The other project was not recommended because it had received
funding three of the previous four years of this program.
City Council Report Page 3
Neighborhood Enhancement Program Recommendations 2002-2003
53
RECOMMENDATIONS
ORGANIZATION PROJECT AMOUNT REASON(S)
DESCRIPTION
1) Byrant Woods H.A. Swale improvements,tree $47,100 •This project received funding three of the
planting,entry and previous four years of this program
interpretive sign $0
2) First Addition N.A. Entrance improvement $-5,000 •Has not been evaluated through the City
(street improvement) Neighborhood Traffic Management
$0 Program(LOC 32.14)
•Traffic improvement proposal is outside
of the scope of the grant
•Involves additional design,engineering
and permitting
•Criteria Issues-would require on-going
maintenance from City staff,not likely to
be completed within 6 months
•If based on past entrance improvement it
would cost more than$5,000-$10,000.
3) Lakewood N.A. Pathway $8,805 •Meets all criteria
•Addresses a need in the community for a
pathway
•On-going maintenance by volunteers
4) Oswego Summit Entry way beautification $2,500 •Meets all criteria
H.A. •$2,500 matching funds(Attachment GI)
•Aesthetic improvement to major collector
intersection
5) Springbrook Park ) ghbor'^^a ^ h $ 500 •Meets all criteria—city park improvement
Association of upgrade,tree planting, •Tree planting a success last year
Neighbors sponsor Springbrook Park $700 •Pathway not completed from last year
Education and Clean-up •Springbrook Park Day would be a benefit
day to the community
•Signs-there appears to be a lot&costs
might exceed estimate(1 sign approved
last year)
6) Sunny Hill H.A. Tree removaUplanting and $7,999.20 •Meets all criteria
repair sidewalk •$3,000 matching funds(Attachment G2)
$5,000 •fix a potential hazard
•Aesthetic improvement
7) Westlake H.A. Clear underbrush as part $6,,000 •Meets all criteria
of long term plan for •$3,000 matching funds(Attachment G3)
restoration of open space $3,000 •Aesthetic improvement
8) Woodside Common area $700 •Meets all criteria
Community Assoc. beautification with(3) •Aesthetic improvement
units of bark dust •Helps preserve City's grant investment
from last year
GRAND TOTAL $20,705
City Council Report Page 4
Neighborhood Enhancement Program Recommendations 2002-2003 5 4
OPTIONS:
The Council may:
1. Approve staffs recommendation as noted above,
2. Make other project selections based on the Neighborhood Enhancement Criteria, or
3. Remand the recommendations for additional analysis.
EXHIBITS
A. Notice of Appeal [N/A]
B. Planning Commission Findings and Conclusion [N/A]
C. Planning Commission Minutes [N/A]
D. Planning Commission Report [N/A]
E. GRAPHICS
E l. Map Illustrating Location of Funded Projects from 2001-2002 (last year)
E2. Map Illustrating Locating of Proposed Application's for 2002-2003
F. Written Materials:
F1. Neighborhood Enhancement Program Guide
F2. Review of Applications for Compliance with Criteria
F3. Neighborhood Enhancement Program Applications
G. Letters:
G1. Oswego Summit H.A. letter confirming matching grant, dated 10/30/02
G2. Sunny Hill H.A. letter confirming matching grant, dated 10/30/02
G3. Westlake H.A. letter confirming matching grant, dated 10/30/02
L:\Neighborhood Enhancements\2002-2003\AppReview\Council Report\Council Report 2002-2003.doc
Attachments are available for reviev
in the City Recorder's Office.
City Council Report Page 5
Neighborhood Enhancement Program Recommendations 2002-2003
5
- - __ - - - _ -___ - - - =� r� _ - - LOCATION OF PROPOSED PROJECT ICONS WITH'ASTERISKS.INDICATE
'/ - , ' PROPOSED PROJECTS THAT STAFF
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First Addition Neighborhood
Date: November 29, 2002
To: Mr. Doug Schmitz, City Manager
City of Lake Oswego
380 A Avenue, P.O. Box 369
Lake Oswego, Oregon 97034
Mr. Schmitz
The purpose of this letter it to voice our concern over the process for funding capital projects
in neighborhood plans. This year F.A.N. applied for a Neighborhood Enhancement Grant for an
entry point improvement and we were not awarded the grant because it was interpreted to be a
traffic calming device. Traffic calming devices were not allowed in the process this year.
The grant program is one that we have supported and applied for in the past. In fact, F.A.N.
has benefited from the program two years ago for a similar request (neighborhood entry point
improvement) and three years ago for sidewalk repair. F.A.N. is truly appreciative of the work
completed
Our concern is not that we didn't get funding this year, it is more general. How do
neighborhood capital projects such as traffic calming devices get brought into the process
for funding? And are they being tracked as neighborhood needs? Sometimes traffic
calming projects are allowed in the Neighborhood Grant Process, sometimes they are not. How
is sidewalk repair needs and priorities tracked? How do water runoff issues make it to the top
of the priority list?
We would appreciate if the Council and the Transportation Advisory Board categorized
neighborhood project types, determined a standard process, and then asked LONAC or
neighborhood representatives for help in prioritizing existing capital projects in plans for
funding. While we understand that there is generally a lack of funds for capital projects, this
issue is not simple but is important.
Sincerely,
Jim Bolland, Chair of F.A.N.
CC: City Council
Transportation Advisory Board