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Home My WebLink AboutAgenda Item - 2002-12-03 - Number 5.1 - .5. 1 A-rn CITY OF LAKE OSWEGO 12.105/D2 AGENDA REPORT SUMMARY MEETING DATE: December 3, 2002 SUBJECT: Status of Field Fee Discussions RECOMMENDED MOTION: No motion necessary. EST. FISCAL ATTACHMENTS: NOTICED (Date): IMPACT: • Schmitz memo of 11/26/02 Ordinance No.: • Jordan/Gilmer STAFF COST: $ memo of 11/25/02 Resolution No.: BUDGETED: Y N Previous Council Consideration: FUNDING SOURCE: JzV DEPT. DIRECTOR ASST. CITY MANAGER CITY AGER Ald ✓ 02 Date Date Date w 1 • • ``ii of LAKE osipt City Manager's Office ,00 ay , „,„, OREGON Council Report TO: Judie Hammerstad, Mayor Lake Oswego City Council FROM: Douglas J. Schmitz, City Manager SUBJECT: Field Fees Guidance DATE: November 26, 2002 During Citizens Budget Committee meetings last spring, representatives of the Lake Oswego Soccer Club requested that the City spend additional funds on enhancing the maintenance of City and School District athletic fields. However, the City is facing significant financial issues in the next few years and has been looking to increase user fees to offset some of these expenses. To assist in resolving the issue of continuing maintenance of athletic fields, a group of stakeholders and staff have been meeting over the last several weeks. The attached memorandum provides an update on those discussions and requests Council guidance on the level of the City's future commitment to maintaining these fields. After reviewing our budget projections, I believe the City can commit to maintaining its current level of athletic field maintenance through next fiscal year. Provided that our financial assumptions prove accurate, we may be able to commit to the current level for FY 2004-05 also. However, considering that we believe the City's property tax funds will be operating at a deficit of$1.8 million by FY 2005-06, I would hesitate to commit the City to stable funding for this activity beyond FY 2004-05. Unless there is an immediate and drastic change to our financial projections, I certainly don't believe we can commit to enhancing the current level of maintenance. Please let me know if you have any questions. Attachment °``AK`°SwE; Finance Department +A1► 0.0,4 Council Report TO: Douglas J. Schmitz, City Manager FROM: Chris Jordan, Assistant City Manager Kim Gilmer, Parks and Recreation Director SUBJECT: Status of Field Fee Discussions DATE: November 25,2002 The Master Fee Resolution is expected to be forwarded for Council consideration at its December 17 meeting. In anticipation of that, staff has been meeting with representatives of the Team Sports Advisory Committee (TSAC) and the Parks and Recreation Advisory Board (PRAB) in an effort to propose field use fees that will be acceptable to both the City and the youth sports organizations. Before those discussions can continue, staff requests Council guidance regarding the City's commitment to continuing maintenance of the fields. Background The FY 2002-03 Budget includes $1,739,000 for parks maintenance. Of that, $450,000 is expected to be used to maintain athletic fields located at City parks and school locations. This represents an increase of 94% in the past five years. The revenue sources identified in the FY 2002-03 Budget for this maintenance are: Team Sports fees $ 44,100 Adult field use fees 8,300 Property taxes 397,600 Currently, youth leagues are charged $7 per resident participant and $14 per non-resident. Adult leagues are charged $12 to $15 per participant. The School District and Community Schools are not charged. The fields are used by the School District, City Parks and Recreation Department, Community Schools, youth sports groups and camps. According to records kept by the Parks and Recreation Department these groups totaled 8,800 participants in 2002. Exhibit A is the breakdown of uses by organization. The cost of maintaining athletic fields is approximately $12,600/acre. The cost of maintaining developed parkland is approximately $4,200/acre. Based on current projections, the City's property tax supported funds' expenditures will exceed revenues by approximately $1 million in FY 2003-04. Status of Fee Discussions Here is a synopsis of discussion to date with the user groups: 1. The team sports representatives have indicated a willingness to pay an increased user fee - perhaps as much as$10 more per participant. 2. These representatives would like more control over how City spends the user fees. 3. To accomplish number 2, they are willing to form a non-profit organization to collect and distribute the user fees above that amount already received by the City ($44,000 this year). 4. It has been suggested that this non-profit organization could be the first subcommittee of a Lake Oswego Parks Foundation that would take an interest in and support city parks and recreation activities. However, prior to supporting an increased fee, the TSAC representatives have requested a commitment from the City regarding the City's continuing level of athletic field maintenance. Staff believes that this group wants a commitment that the City will continue to maintain fields at the current level, as a minimum, which includes tasks currently performed, such as mowing, fertilizing, and aerating. It is possible that TSAC representatives will not support an increased fee unless the City enhances its current maintenance practices by resuming a top dressing program that was curtailed several years ago as a part of a cost saving strategy. To add this to the current maintenance program would cost approximately $50,000 annually. A recent study indicates that the City should also be performing certain maintenance activities designed to improve drainage and playability at all its fields. To accomplish this on City maintained fields would add another $36,271 to the cost of maintaining fields in FY 2003-04, and $90,329 in FY 2004-05. TSAC is proposing that additional user fees collected would go towards covering the cost of this enhanced maintenance. 6 TSAC has also suggested that the City approach the School District and request that students participating in athletics also be charged the field use fee. Conclusion Staff is requesting guidance from the Council regarding its commitment to the level of athletic field maintenance in the future so that staff can report back to the TSAC and PRAB representatives. Attachment - - zooz User Group Numbers Use of Outdoor Athletic Fields Organization User Group # of teams/events # of participants LO School District Football Program 6 200 Soccer Program 12 180 Baseball Program 6 IIo Softball Program School 6 90 Softball Program ASA 4 6o Wal.Jr. High Track Programs I 140 Wal.Jr High Cross Country Program I 3o Community Schools Lacrosse Program LO & LR Boys 4 132 Lacrosse Program LO & LR Girls 4 98 Lacrosse Program Jr. High Boys 83 Sponsored Camps Ciochina I 5o Sponsored Camps Willamette/Logan 2 zoo City of Lake Oswego Adult Coed Spring Soccer 12 180 Adult Coed Fall Soccer 14 210 Adult Coed Softball 40 600 Adult Men's Softball 16 z5o High School Coed Softball 6 90 Sponsored Camps 15 56o f c.� Organization User Group # of teams/events # of participants Independent Camps Cascade Soccer Camp 1 50 LO Lacrosse Camp 1 75 Community Providers LO Soccer Club Rec/Classic 2,599 LOSC Sponsored Camps 7 35o LO Youth Football xi 263 LR Youth Football 7 149 LO Spring Little league 509 LO Fall Little League 4 59 Waluga Spring Little League 7o2 Waluga Fall Little League 5 68 LO Jr. Baseball Spring 4 51 LO Jr. Baseball Fall 5 71 Lkr.Jr. Baseball Spring 5 58 Lkr.Jr. Baseball Fall 4 48 Babe Ruth BB Spring 4 59 Babe Ruth BB Fall 2 33 Westside Christian HS Soccer 2 50 Westside Christian HS BB I 17 Westside Christian HS SB I 17 Community Tourneys Nike Cup WLL 9-10 Honors Tourney 1 200 LOLL All Star Tournament 1 zoo Total Users 8,791 P/gary/ts/field numbers