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Home My WebLink AboutAgenda Packet - 2009-01-16 Special „tot`A"E°S��Co CITY COUNCIL/REDEVELOPMEN AGENCY SPECIAL MEETINGS mioN, AGENDA January 16 and 17, 2009 oREGO'S West End Building 4101 SW Kruse Way, Santiam Room 2009 City Council Jack Hoffman, Mayor Donna Jordan, Council President Roger Hennagin Kristin Johnson Also published on the Internet at: ci.oswego.or.us Mary Olson Contact: Robyn Christie, City Recorder Sally Moncrieff E-Mail: public_affairs@ci.oswego.or.us Bill Tierney Phone: 503-675-3984 The meeting location is accessible to persons with disabilities. To request accommodations, please contact Public Affairs at 503-635-0236, 48 hours before the meeting. Friday, January 16, noon — 6:00 p.m. Santiam Room 1. CALL TO ORDER 2. ROLL CALL 3. GOAL SETTING 4. ADJOURNMENT Saturday, January 17, 8:30 a.m. — 2:00 p.m. Santiam Room 1. CALL TO ORDER 2. ROLL CALL 3. GOAL SETTING 4. ADJOURNMENT Preliminary topics for Goal-setting Topics with Written Briefings ♦ Lake Oswego Interceptor Sewer (LOIS) ♦ Lake Oswego and Tigard Joint Water Supply Partnership • Centennial Celebration + Library District Proposal + Clean Streams Plan (Stromwater Master Plan Update) ♦ Periodic Review (Comprehensive Plan Update) ♦ Street Maintenance Fee ♦ Foothills Redevelopment ♦ Lake Oswego to Portland Transit and Trails (Streetcar) O West End Building Decision and City Facility Assessment ♦ Community Visioning Process Other Identified Topics ♦ Public communication and outreach + Affordable housing + Annexation ♦ Economic development + Emergency response 4- Fees and charges ♦ 50 Plus ♦ Furnace ♦ Golf course ♦ Infill ♦ Lake Grove Village Plan implementation ♦ Lakefront Park ♦ Luscher Farm master plan ♦ Neighborhood plans + Schools ♦ Secondary housing units + Sensitive lands + Stafford / Metro Urban and Urban Reserves ♦ Sustainability ♦ Transportation + Budget/finance 1 The Lake Oswego Interceptor Sewer Project (LOIS) Project Team: LOIS Project Team City of Lake Oswego West End Building 4101 Kruse Way 503-699-7466 www.loisnews.com Budget: Approximately$100 million. The project will be financed through Revenue Bonds. Council Action: City Council adopted the interceptor replacement option on July 10, 2007. Council voted to finance the project through Revenue Bonds in July 2008. Council approved purchase of stainless steel wire rope on December 2, 2008 and stainless steel manholes on December 16, 2008. Council took action to acquire property for lake access on December 29, 2008. Next Steps: Several projects related to preparing for the construction of the interceptor replacement are currently underway including Bryant Road pump station planning and design, project materials purchases, Kelok/Maple sewer construction, interceptor design finalization, and McVey staging site purchase. The City Council receives bi-monthly updates on the project at regular Council meetings. The LOIS Project Team staff provides continuous public outreach through meeting coordination, website updates, list serve emails, group presentations and printed communication. Initiate the sale of revenue bonds to fund the project. 3 The Lake Oswego Interceptor Sewer (LOIS) Project Background In 2000,the City began examining solutions to prevent sewer overflows in the lines leading to the main lake interceptor. At the time, it was thought that the overflow problem could be corrected simply by adding an additional pipeline for increased capacity. Subsequent in-depth analysis of the condition of the existing interceptor and its support system and extensive geologic exploration of the lake bottom showed that the line could fail structurally in a moderate earthquake. After an extensive alternatives analysis, the City Council adopted a buoyant,tethered, gravity pipeline system on July 10, 2007, as the preferred solution to resolve interceptor issues. The system is designed to be anchored to the bedrock beneath the lake bottom, kept afloat about 15 feet beneath the surface of the lake and shaped in an s-curve. These three features working together provide for a consistent slope that will enable gravity flow to the Tryon Creek Water Wastewater Treatment Plan. As of January 2009, project design is about 90%complete. The project team anticipates final design of the in-lake portions of the interceptor to be completed in June 2009, with construction preparation beginning in April 2009. Issue Capacity: The interceptor was designed to handle sewer flows from about 3,500 developed acres. Today it handles flows from about 4,500 acres. Prolonged periods of rain cause raw sewage to flow out of manholes into the lake or onto streets near the lake. Such spills violate the Federal Clean Water Act (CWA). In February 2007,the City entered into a Mutual Agreement and Order (MAO) with the State Department of Environmental Quality (DEQ) to establish a strict compliance schedule and measures the City will take to reduce overflows until the interceptor upgrade is constructed. Structural Soundness: The existing interceptor is 45 years old. More than 9,000 feet of the line in the main portion of the lake is supported on wood and steel piles, designed and constructed at a time when local seismic conditions were not well understood and seismic design standards were much less stringent. In addition, the steel pile system is corroding; which weakens the steel supports, further reducing their strength. The pipeline and its pile support system will not likely survive ground shaking from a moderate earthquake. Engineering studies predict that seismic ground movement sufficient to cause widespread failure of the pile support system has a 15%chance of occurring within 25 years. Severe breaks in the pipeline would cause millions of gallons of raw sewage to discharge into Oswego Lake. Additionally, up to 15 million gallons per day of lake water could drain through the pipe, potentially overwhelming the Tryon Creek Wastewater Treatment Plant and spilling to the Willamette River. Options Examined Five alternative solutions emerged from the initial design phase including 1) buoyant, gravity, truss supported pipe, 2) buoyant, gravity, tethered, 3)buoyant, gravity, steel pipe, 4) steel pipe, 4 pile supported, gravity, and 5) around-the lake, pumped. A brief explanation of each is found below as well as the cost comparison for these options. 1. Buoyant, gravity,truss supported pipe: Floating, foam-filled boxes tethered to the lake bottom would support either steel pipe or plastic pipe at spans ranging from 90-125 feet. 2. Buoyant, gravity,tethered: (The selected option). Steel cables anchored to the bedrock beneath the lake bottom hold down a buoyant plastic pipe about 15 feet beneath the lake's surface. 3. Buoyant, gravity, steel pipe: Replaces the majority of the in-water interceptor with steel piles supported on floating pontoons. 4. Steel pipe, pile supported gravity: Steel piles driven to bedrock in the lake. 5. Pumped system (partially in lake and partially out of lake): Sitting of several pump stations at locations around the lake to pump wastewater to a gravity interceptor located inland. A more detailed discussion of how each alternative fared against selected criteria is found in the attached Council Report dated June 7, 2007. The benefits of the buoyant, tethered,gravity solution: The in-lake, buoyant, high density polyethylene pipeline, tethered beneath the lake surface, was chosen over the pumping option for a variety of reasons: 1. Lower life cycle cost (capital and design life maintenance costs). 2. Lower financial risk of construction cost increases. 3. No need to acquire six additional sites on which to locate pump stations. 4. 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The MAO established milestones toward the start of the interceptor replacement on October 1, 2009. One of the requirements of the MAO is an Overflow Response Plan, which the City has developed. This plan outlines how the city will respond to any overflows that could occur until the long term sewer replacement solution is installed. July 16, 2007: Final Phase 2 pre-design report due to DEQ with engineering recommendations on alters 01., . August 7, 2007: Final Council confirmation of replacement alternative selected. August 10, 2007: Formal written notice to property owners to begin negotiations for easements/property xF acquisition. August 15, 2007: one Notice to DEQ that City has commenced easement and property acquisition negotiation-i— September 1, 2008: e' 50%complete design ,t0 October 1, 2008: , Obtain permits June 1, 2009: 100% complete design, easements and property obtained October 1, 2009: Start Construction Financing The total current 75-year present worth "life cycle" cost estimate is approximately $100 million for the in-lake buoyant pipeline gravity system. This estimate may change somewhat as designs are refined. The City Council voted in July 2008 to finance the LOIS project through revenue bonds which will be repaid through the utility rates. Bonds are expected to be sold in June 2009. Given current cost estimates, a 20-year revenue bond would increase the sewer portion of utility bills by 10% a year from today's average of $340 to $800 in 9 years, remaining at that level until the bonds are paid. Construction Schedule Even though construction of the in-water portions of the project is not scheduled to begin until June 2009, several tasks will take place from now until that time, both in preparation for construction as well as related projects that are not dependent on lake levels. 7 Formation of Lake Oswego Interceptor Sewer Team In June 2008, the City Manager created the LOIS Project team to provide management and oversight throughout the duration of the LOIS Project. The team consists of Joel Komarek, Project Director;Jane Heisler, Communications Director, Pat McDougal, Engineer, Susie Shinn, part time administrative support; and Jeff Selby, Citizen Information Coordinator. The LOIS Project is one of the most significant projects that the City has undertaken in its history. It is an essential service and a large capital expenditure and has financial, environmental, traffic, noise, legal and political impacts that will need to be addressed. Having a team in place to address issues over the life of the project, to interface with the contractors, Council and the public, will help to create a smoother construction process. Some of these include: i Fall 2008 Winter 2009 ; Spring 2009 Summer 1 ... ,,... 2009 , Secure lake access 1,42,0,,,,,,„,,,i,'..,,,,..1.:•.-it-2.-0,1:4,,,,k)li,: ,,,7,:;,:,,,v,•:',:. ,,,'„,,j:„:,.,1,::.-*,:4,:r,,,, , - t• '1 [ Permit, bid and construct BryantRoad pump station1„.„,,,,.:::._,,, .L.,.,-.,.,,,,,,•,4,,,,,,,,',. •,•--•-,,,,,,..',1',,,,,1,,,,,,,,,,',kf''.1,,'_,,T'',,j'',',"',,,,,,-.1,4,'1,,,,,j,,,,,,,,,,,,,,,,,,,,,r0., and KelokilVlapie Circle sewer i ! '„ i,(Sept.2010) line Finalize design documents _-,,,,,,,,,,:,,,,,,v,-;,,y,,,,,t,,,-.61,,,,ai,iko,vol,.:v7,;,-„-a..,PAz•-.:;-.:?of V7.74".'--,-,-':"?'v...,:,,,,Pt,,,,,,ritat:oc:0 tg,",,t5,w4,,,..11-gc.,s,,r.q,,',.-, 'Fi--------.71-----"".1--'_---------- "-------"r----'"----------r"--- --------'-------i---------------'-----i:---- ''-------- "--', Purcnaseistore project materials Competitive Bid process for 2 construction contractor .. , Foothillssewer system rehab ,,, , ',,„:„..,„,...,,...,,,.„,„,:,,,,,,„‘„,,,,„,,,,.,,,.,,,,,„;.„,„:„.,-„,„„,,i„,‘,;,,,,,,,,.,-',3,,,..,,,Ii.,,,,..7 d•:-r-,!';-,,-;. ..,--W,,,,,,,e T P.,.z,,,,,,,,..,-,,,,„,,,,,-;,`,,i' , ,' ;'.-''' '"'''''-''''' ''-''''''''''I'," '''''''''''''''''-''--'-*.."''`'''•,.-."'''''',--"-'''''''''''''''''-'''7, , Design/bid/construct Inspect and clean waterfront collection sewer lines Prepare staging sites for construction Buoyant pipe anchor , installation , i , i Sell bonds , , rIIkI9. , Public Outreach In addition to bi-monthly updates at each City Council meeting, the public is receiving accurate and timely construction information through the follow resources: 1. HelloLO: Monthly LOIS Construction Updates will appear in HelloLO beginning in September, 2008 and continuing through the life of the project. 8 2. Website: www.LOlSnews.com will provide project maps, construction updates, up-to- the-minute details about road closures or other impacts, as well as informative videos. 3. Project Office: The office is currently at the West End Building, 4101 Kruse Way. Staff is available during business hours to discuss the project, answer questions and address concerns. Call LOIS at 503-699-7466. 4. Join the LOIS email list: Updates and breaking news will be sent to anyone on the project email list. To join, send an email request to lois@ci.oswego.or.us. 5. 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"".""""""..»".,..�".✓."�""":", _.,»."L__.","""r".""_ """ , ..C.. .,., CT"'.....A.'-::-. - -�,�a,"�. �...r.�...,...".....»",..".".. n.,",...,-' ,.." f�.:�. rF�a�.».£i..,fin. ., ,"..".. ,....... ..:.:�'.... s ....................,.�-..-...... S`°i�+i. �iaa�n:.,..t�./s,,. .... .f- -. �..- ,.•---'--- ... ....�`/8,. ..r 7$..,.Mn � �. Criteria No. Cr�a Description 1 Capital cost in 2006 dollars,includes 309 cogency and 25%for engineering,de struction management,easements,and admin. Does NOT include escalation. 2 75 rear present of ongoing routine including labor,materials,and energy costs. 3 75-year present worth for future repla rent cost of components that don`t last 75 years. Risk of # for such as construction claim::differing site conditions or variable discount rate for future.. and replacement 5 A�:nag' methods and materials to ca uct alternative to t,�nces. 6 Adequacy of construction access pants to work sites}and staging areas for contrao x too stockpile materiels and store equipment 7 Neel for using highly qualified and subcontractors;Interest level of likely contenders 8 Ask to site and c its from...rug' parties. 9 Impacts to traffic,business,local access,and other disruption including noise and dust from construction activities. 10 Impacts,prknarily noise and odor,from ongoing operation and tmaintenance activi ies. 11 Drawdown depth and duration to construct work of west end of lake. 12 Quantigr of ureter excavation required to construct worts at east end of lake ar Sprmgbrook Creels may impact permit schedule. 13 Likelihood of sediment testing requirement by regulators. 14 Adequacy of work windows allowed by regulators. 15 Risk of catastrophic faikue of sorr►e critical component der.. Examples:for around-lake,break in a force main or a mechanic allele ai pumping system malfunction; in-lake,break in pipeline or support and grade loss in dam failure 4 scenario. 1 B Consequence of a system failure. Examples:for around-lake,overflows to lake or private proper r until crew responds and completes repays;for n-lake,mare d cull repairs=longer�w and lake parry drams t0 YI ITP; ongoing cleaning of buoyant system if dam fails. 17 A uen of system comport s for r outine maintenancedetect and prevent impending problems;also,access' ityy for major replacements and ere ergency maintenance a 18 t to use outside realm activities. 19 Abe' y tog sly Implement response Treasures to dress a system failure and minimize a consequenc:es. Designing system wi h replaceable components and extras nn-hand is recommended. 20 t.orrg term c orrosion resistance of system. 21 Ability of overall system to survive design-level seismic forces. '�"�"` 22 Potential for system components to wear out or became obsolete{e.g.,spare parts not available). Lake Oswego and Tigard Joint Water Supply Partnership Project Lead: LOGS Project Director Technical Committee for Lake Oswego: ▪ Joel Komarek ▪ Kari Duncan Oversight Committee for Lake Oswego: ® Council Member#1 (TBD) ▪ Council Member#2 (TBD) Managing Agency: City of Lake Oswego Budget: Prepared by Managing Agency for FY 2009-2010 and submitted to the Technical Committee by March 1, 2009. Draft budget submitted to the Oversight Committee by April 30, 2009. Total estimated project cost: $202 million. Lake Oswego share is estimated at $82 million.' Council Action: The City Council signed an intergovernmental agreement (IGA) with the City of Tigard to jointly plan, design, construct, and operate an expanded water supply system on August 5, 2008. Next Steps: In early 2009, two elected officials from Lake Oswego and Tigard will be appointed to an Oversight Committee that will meet quarterly until project completion. The City Councils of Lake Oswego and Tigard will approve the annual project budget by June 30 of each budget year. Project costs in 2006 dollars(see Carollo Report,July 2007)escalated at 6%annually to mid-point of construction in 2013. 11 Lake Oswego f;',% Lake Oswego and Tigard Joint Water Supply Partnership ...............: 7,- a .............:... management for a sustainable future Background On March 6, 2006, the City Councils of Lake Oswego and Tigard signed an Intergovernmental Agreement (IGA) to jointly fund a study of a possible water supply partnership to develop additional supplies of water from the City of Lake Oswego's source,the Clackamas River. On August 5, 2008 the two cities executed an IGA, initiating the next phase to jointly plan, design, fund, construct, own and operate an expanded water supply system for the benefit of each city. A Historical Perspective on Lake Oswego's Water Supply • In 1925, the City of Oswego purchased the water supply system assets of the Oswego Lake Water, Light and Power Company for$15,000. The system consisted of 1 reservoir, 1 pump station and approximately 7-miles of pipelines. The source of supply was a connection to the City of Portland's Bull Run supply, a spring and several small domestic wells. • In 1965,the City Council commissioned an engineering study to identify a long term source of water supply to replace the Portland connection and the system of wells the City had relied on for its drinking water. Source options evaluated included continued use of Portland's Bull Run system, the Willamette River, Clackamas River and an expansion of its well system. • In 1966,the Council selected the Clackamas River as its preferred source of supply and in 1967, secured a permit from the Oregon Water Resources Department (OWRD) to divert up to 32.3 million gallons per day (MGD) of water from the river. Later in 1973, a second permit was acquired allowing an additional diversion of 5.8 MGD. • By December 1968, the City had funded construction of its present day river intake structure on the Clackamas River, over 50,000 feet of large diameter water transmission piping, a 10.8 MGD water treatment plant in West Linn (then unincorporated Clackamas County) and several water storage reservoirs. The $3.5M dollar cost for the new system was paid for by Department of Housing and Urban Development (DHUD) grants. These systems are still in service today. • In 1973, the City and the Tigard Water District executed an intergovernmental agreement for the sale of surplus city water to Tigard. The agreement resulted in the 13 construction of pipelines connecting the City's water supply system to Tigard's Bonita Road pump station located on the east side of the 1-5 freeway. • In 1980,the City expanded its water treatment plant to the current day capacity of 16 MGD. The plant property totals 6.05 acres. In the mid-90s, the City purchased an additional 3.3 acres to the south of the plant property on Mapleton Drive. • In 1983,the original 1973 water supply agreement between Lake Oswego and Tigard was amended. Since that time, the City has been a long standing provider of wholesale water to the City of Tigard. Supply to Tigard peaked in FY 94/95 at 4.5 MGD. Today, on average, Tigard receives about 1 MGD representing about 16%of their annual average day demand and about 7.5% of their peak day demand. • The water systems of West Linn and Lake Oswego are also interconnected via an intertie/pump station facility located on Old River Road just north of Kenthorpe Way in the City of West Linn. This facility was constructed several years ago and jointly funded between the two cities. In 2001, Lake Oswego provided water to West Linn through this intertie for several months while seismic improvements were being made to West Linn's main supply line crossing the 1-205 Bridge. • Today, Lake Oswego serves water to its city residents and provides water to several water districts and cities through intergovernmental agreements. Wholesale customers are the cities of Portland, Tigard, and Tualatin, the Skylands Water Company, Lake Grove Water District, Rivergrove Water District, Glenmorrie Water Cooperative and the Alto Park Water District. Historically, wholesale sales represent about 3%of total annual consumption excluding sales to the City of Tigard. "Drivers" for the Partnership • Aging infrastructure—Lake Oswego's critical supply system components--water intake structure and pumps, raw and finished water transmission mains and water treatment plant—operate at the upper limit of best practices conditions 24/7 during the peak summer season. These components are over 40-years old. Recent studies and condition assessments of this critical infrastructure have identified approximately $5M worth of"capital triage" needs to upgrade these facilities. As this infrastructure continues to age, operating costs will also increase and reliability will diminish. • Retail water demands—Lake Oswego's in-city water demands during the peak season are approaching maximum treatment capacity. With or without Tigard as a partner, Lake Oswego must begin planning to expand its supply system. With an aggressive conservation program, Lake Oswego may be able to buy itself enough time to expand its system before peak day demands outstrip current treatment capacity. With conservation savings of 1/2% annually, expanded facilities will need to be on line by 2016. 14 • Managing utility rate growth—The need for new water supply infrastructure and increasing operating and maintenance costs, pressure utilities to increase water rates. This water supply partnership will ameliorate rate impacts by taking advantage of economies of scale and spreading the costs of new capital and operating and maintenance costs over the combined rate base of both cities. • Municipal water rights—House Bill (HB) 3038 enacted by the 2005 legislature upended historic precedent with respect to municipal water rights. Oregon Revised Statues (ORS) Chapter 537 and implementing Oregon Administrative Rules (OAR) Chapter 315 concerning municipal water rights place water systems with undeveloped water rights in positions of grave uncertainty with regard to planning for future water demand growth, and the financing of capital improvements to serve increased demands. Please refer to Exhibit 'A'for a detailed discussion of the impacts to municipal water providers as a result of HB 3038. • Source options and reliability—Of increasing importance to water providers today are risks of supply interruption due to natural disaster, poor water quality or terrorist acts. Access to an alternate source of supply and system redundancy is a critical strategy that responds to these risks. The City of Lake Oswego currently does not have access to an alternate source of drinking water of sufficient capacity to meet emergency needs and has identified several potential vulnerabilities to the reliability of its existing supply system. The "Regional Transmission and Storage Strategy" (RTSS) commissioned by the Regional Water Provider's Consortium (RWPC) in 1998, was developed partially in response to these concerns. The recommended strategy of linking supply sources (e.g., Bull Run, Willamette, Clackamas and Trask/Barney Reservoir systems) relies on a network of large diameter transmission mains capable of moving water throughout the region: north to south, east to west. The report suggests the best opportunity for developing these linkages will be realized through local partnerships. Lake Oswego and Tigard see this partnership as a first step in providing their citizens more reliable water service while promoting the sharing of water sources on a regional level. • System ownership and control —Historically,Tigard has relied on other purveyors for its water supply secured through wholesale purchase contracts. These contracts have left Tigard vulnerable to uncertain future costs and availability of long-term supplies. For the last several years, Tigard has been exploring opportunities to acquire ownership in a source of supply. The engineering and financial analysis jointly funded by Lake Oswego and Tigard determined Tigard's best long term supply option was a partnership with Lake Oswego. The study also determined significant capital and operating and maintenance costs savings would accrue to both cities in a partnership. • Regional benefits -With the consummation of this agreement, and construction of the expanded systems of pipes, pumps and treatment, Lake Oswego and Tigard could provide benefits to others in the region vis-a-vis access to alternate sources of supply 15 through regional transmission systems and opportunities for agencies with excess water rights to deliver their water to those in the region in need of new or supplemental supplies. Next Steps The partnership agreement establishes that Lake Oswego, as the "Managing Agency" will orchestrate all efforts necessary to double its existing water supply capacity to 32 MGD ("initial expansion") by July 1, 2016. To accomplish this, the City must: • Secure extensions of time to develop water authorized by state permit for beneficial use but currently undeveloped. Proposed Final Orders issued by the state granting the extensions have been protested by WaterWatch of Oregon and by the South Fork Water Board (SFWB). The SFWB is an intergovernmental entity created through an ORS 190 agreement between the cities of West Linn and Oregon City. Pursuant to statutory process, the protests must be resolved through a contested case proceeding. The City has retained outside legal counsel to defend its interests in this matter. It is anticipated the contested case proceeding could take from 1 to 3 years to resolve. The protest by SFWB (i.e., West Linn and Oregon City) creates an adversarial relationship with Lake Oswego in the contested case proceedings. ® Revise and resubmit to the state its recently adopted Water Management and Conservation Plan (WMCP). The partnership with the City of Tigard will accelerate the size and timing of new water that must be developed to serve both cities and thus is the driver for the updated plan. This effort will likely begin in early 2009. It is expected Water Watch of Oregon will also protest this effort. ® Form a Technical Committee (TC) comprised of two technical staff from each city. The TC will meet at intervals necessary to keep the expansion project on schedule. The TC is advisory to the Oversight Committee (OC). Technical Committee members for Lake Oswego are Joel Komarek and Kari Duncan, Water Plant Manager. ® Form an Oversight Committee. The OC will be comprised of two elected officials from each city and will be appointed positions. The OC is advisory to the respective councils of each city. The OC will review and recommend to the councils of each city, projects identified as necessary for the initial expansion and related funding and budgetary matters. The OC is expected to meet no less often than quarterly. The Managing Agency is responsible for staffing and assisting the OC to comply with public meetings law and noticing requirements. It is assumed OC members will be appointed in early 2009 after new Council members have taken their oath of office. ® Create a capital improvement plan for the initial expansion and a corresponding budget specific to the capital and operating needs of the system that will be jointly owned by the two cities. The first draft budget must be prepared and submitted to the TC by 16 March 1, 2009 followed by submittal to the OC by April 30, 2009. The final budget must be approved by the respective councils of each city by June 30, 2009. ▪ Complete a lot line adjustment for property owned by the City in West Waluga Park and necessary for operation of the City's Waluga Reservoir. This effort will occur in 2009. ▪ Complete property appraisals for all properties that would be jointly owned by the two cities and that are necessary for the operation of the jointly owned supply system. (This task has been completed.) • Accept payment from Tigard of$2,820,557 by June 30, 2009 representing the proportionate value of assets owned by Lake Oswego that would be used and useful to Tigard for its share of the supply system now in existence. ▪ Schedule and commence joint planning sessions with the City of Tigard to establish an overall project schedule to achieve completion of the initial expansion by July 1, 2016. ® Initiate and conduct a competitive proposal process to retain the services of an engineering consulting firm to act as the City's program manager and to support the City in its role as Managing Agency for project delivery. ® Secure all necessary regulatory permits, land use approvals, easements and any other permits or approvals necessary to complete the initial expansion. ® Adopt and implement annual water rate increases beginning on July 1, 2009 and necessary to fund Lake Oswego's share of the capital improvements for the initial expansion. ▪ Staff this project with sufficient technical and administrative resources similar to the LOIS project in order for the Managing Agency to satisfy its obligations under the IGA. The above substantial efforts must be undertaken quickly in order to complete the initial expansion by July 1, 2016. Planning, permitting, design and construction of the new system will be a complex undertaking involving federal, state, county and local regulatory agencies. Project elements will be located within three different cities. 17 6/27/06 A Report to Oregon Water.Utility Council June 20061 Overview The goal of Oregon's municipal water suppliers is to provide a safe and adequate water supply for public hea th, safety,and welfare,and to be responsible stewards of the state's water.resources. Toda , Oregon's future municipal water supply is in jeopardy'because for almost 10 years holders of municipal water use permits have had an uncertain regulatory path for developing existing water rights needed for growing communities and economic development.During these 10 years of work groups,lawsuits,legislative action,:and agency r ulem.aking,Oregon's communities and economy have continued to rowan and the need for a secure,:long-term municipal water supply has never been greater. This is a state-wide issue that impacts a range of growing communities including Medford,Grants Pass,Bend,;Corvallis,Sherwood,Brookings,Sandy and North Clackamas County. To meet current and future water needs significant municipal water supply-: vestments must be made;however,there must be certainty in the outcome of these pub i investments, Currently this is not the case.. :. House Bill 3038,passed in the 2005 session,was meant to resolve the uncertainty associated with developing existing municipal water use perits.:. Unfortunately,FIB 3038 is not workable. As interpreted by the Department of Justice arid.subsequently implemented by the Oregon Department of Fish and Wildlife (ODFW),fewer than 100 holders of existing municipal water use permits would be responsible for the recovery of misted.fish species. The process for evaluating the development of existing municipal water use permits is not the proper venue for addressing over 100 years of Oregon's water management actions and the cam reh.ensive efforts needed for fish recovery, A change to 1-0 3038:is•needed to provide for the continued development of existing mun.icipa:l water use permits..and to provide the clear and certain path needed for the development of a secure,Ion -term water supply for Oregon.The following bullets and associated in-depth memos describe t 1e unique needs and statutory preferences associated with municipal water suppliers, and the history of the municipal water use perm i.t development issue. Background e As early as 1913,the Oregon Legislature:recognized the unique needs of municipal. water providers and expressly confirmed the right of municipal water providers to acquire and hold water rights for reasonable future growth and for emergencies [ORS 540.610(4)]. For almost 100 years the Oregon Water Resources Department 0WRD) or its predecessor has granted such water rights for future water supplies._ 6 The acquisition of water:for future muni.cipal water supply is unique.Municipal water providers are formed to provide a service and are obligated to serve't their customers. 19 6/27/06 This requires planning for water sources,,treatment,storage and transmission on long- term horizons.' Municipal water providers are also bound by Oregon's land use planning statutes,which require public facilities la ng; by the requirements of infrastructure financiers;and by stringent environmental regulations such as the Endangered Species Act and the Clean Water Act. • Recognizing the unique circumstance of municipal water providers,.ers, Oregon's statutes have not only confirmed the right to acquire water,:.but they reflect a number of municipal water supplier preferences.,In other states these preferences have been labeled by courts as the"Growing Communities Doctrine." In Oregon,the doctrine consists of a number of inter-related statutes that,at,if read together,provide preferences in the permitting,development,and appropriation of water. • Until recently,Oregon law required the holders of undeveloped municipal water use permits to request an"extension of time" every 5 years. These simple-requests were regularly approved by OVVRD without question. Over time,municipal water providers have relied on.OWRD's actions and expended significant resources on planning,, engineering,and legal fees with the expectation that these water right permits could ultimately be fully developed to meet the needs of growing communities and economic development. • In 1997, OWRD received advice from the Attorney General that the 5-year duration of permit extension approvals was not supported in law and that permit extensions should be for the time needed to fully develop the water right permit. Based on this advice, OW RID initiated an effort to develop a revised permit extension process. At the urging of the municipal water providers,ders, WRD agreed to develop a process that addressed. the unique needs of municipal water supply development and established the Community Water Supply Work Group. • In the early stages of the work group process the water providers developed a persuasive legal argument that surface water municipal use permits are not subject to forfeiture or cancellation underOregon's water right development statutes,and :. therefore permit.extensions may be unnecessary.• altogether. Despite taking this legal position,the water providers agreed to cooperatively work toward developing a sensible permit extension process. • After 4 years of work group process, during which actions on municipal permit extensions were placed on hold, in November 2002 the Oregon Water Resources Commission adopted administrative rules that provide municipal water providers the opportunity,to obtain a long-term permit extension but link access to"undeveloped" amounts.of water to development,of a comprehensive water management and conservation plan. These water management and conservation plans include a rigorous evaluation of current water management and conservation practices,the development of required water conservation measures and 5-year conservation benchmarks, and an analysis of future needs an.d water supply alternatives. • In a little over a year after the new permit extension/water management plan process was implemented,the entire process was derailed.'in April 2004 the Oregon Court of 20 2 6/27/06 Appeals rendered an opinion that called into question OWRD's historic practices associated with the issuance of municipal water use permits.Specifically,the court struck down OWRID's practice of not applying the"start of construction" statutory provision in the granting of municipal water right permits. This ruling called into question the validity of hundreds of municipal water use permits throughout the state and directly impacted municipal water providers that relied on the actions of OWRD. Once again, the path for developing a municipal water use permit was uncertain and the situation begged for legislative action. • In 2005 HB 3038 was developed by the League of Oregon Cities,the Special Districts Association of Oregon,and the Oregon Water Utility Council to resolve the start of construction issue and to provide certainty in the development of existing municipal water use permits. In negotiations in the House a number of measures were added, including codification of the requirement to develop a water management and conservation plan as part of the permit extension process. • In the Senate, lith hour negotiations were held to address the specific concern that use of these undeveloped (existing) municipal water use permits might wipe out a run of listed fish Despite their water use already being regulated under the state and federal Endangered Species acts,the municipal water providers agreed to add language to HB 3038 requiring munidpal permit extension applications (for permits issued prior to November 2, 1998) to be reviewed by ODFW,with conditions to ensure the undeveloped portion of the permit"maintains the persistence of listed fish species." • The negotiations on M3 3038 and floor statements by Representative Jenson and Senator Ringo regarding the"maintain persistence" language were unambiguous.This provision was to ensure that undeveloped municipal permits would not have a catastrophic impact on a run of listed fish species. As described on the floor of the Senate by Senator Ringo,"the definition of maintain the persistence of fish .....is a forecast of future population health stated in terms of the probability of extirpation." • From the start it was clear that implementation of HB 3038 and the "maintain persistence" provision was problematic and would likely need to be revisited. Following passage of the bill,environmental interests party to the HB 3038 negotiations quickly moved away from what was agreed to. In the administrative rule process to implement HB 3038,OWRD was unwilling to adopt a definition of"maintain the persistence" that reflected the legislative intent. And,ODFW,which was charged with providing advice to OWRD on municipal permit extension applications,interpreted the "maintain persistence" provision to mean"do no further harm," and later concluded it meant something more akin to fish recovery. ODFW's interpretation is inconsistent with the legislative intent and inconsistent with past ODFW use of the term"persistence. • It was clear that HB 3038 would fail after ODFW's first attempt to review municipal permit extension applications and provide advice to OWRD. In the review of nine municipal permit extension requests on the Willamette River,ODFW evaluated whether use of the undeveloped portions of the permits would maintain the persistence of listed species by considering fish recovery"flow targets" developed in an internal memorandum. The recommended target flows raise significant concerns, given the lack 3 21 6/27/06 -of data and the use of weak statistics, the unrealistic nature of the flows when.compared to historic flows,and:a clear recognition that the"taret flows""could only be met :through release Of water stored in the:federa..stora,e projects in the basin.; • : n.::is evaluation of:the e nu.ncnna �pert extension requests:for the. illa. ette River,ODFW suggested there was a deficit fish flow need of 6,000 to 7,000 cubic feet per second in the month of June. Conclusion : Significant financi.al..resoLVCCs have been..or will be expended for the contin-ued development of municipal water use permits. :.A clear and certain path must.be established in order to provide w a ter.to growing communities. :.:.::: .s demonstrated by the actions of the state agencies charged with implementing FIB 3038, the bill is unworkable and needs to be fixed. FIB 3038 was meant to ensure development of existing municipal water use permits that would not result in catastrophic impacts to listed fish species,not to place the burden of addressing 100 years of water management on the backs of municipal water suppliers:that collectively .o d developed and un e relo e .waiter rights to use approxithately 8 percent of the st te's water resources. The sta.te's water providers are already subject to state and federal regulations to protect and recover listed sp cies. Water providers are stewards of the state"s waiter resources and are engaged.in numerous activities to rresoonsibl :manae, protect,and enhance strea f oars. We rema n committed to these stewardship activities es but also must ensure the public health,safety and.welfare of our customers. Excerpts from original report reprinted with permission on of author, 22 4 Centennial Celebration C•F-:...'�+;x.�.ii�...,:..-x:..f.Yd..-.�>,Y^^......5^...,..^^^..tea... ....;....-....,....... ..,....... �:'S�-:�vr��-^,....:.._.....-.N:...e]i....s:.............:�s�x:!-^.::c.�sw..s..: .:.,...:..�.....:..�s.c....,�:::s--+.i�x-.K:...:c-T�...:.�.•-.,.�!.^..�,':�.^=!aYF�.>...:�^.'....�-..,.� '�...:..�'^x-".�:5.r.........�..�..�}-:..�'...:..r..:......:....�....:::^n"�TMx �............,,,.'�-.^:.-.•-.c-s-..?i...^ •';� Project Team: Public Affairs Budget: A budget for the celebration has not been established yet. Council Action: City Council made recommendations on July 1, 2008 for the planning, theme, and scope of the celebration. Next Steps: The Centennial Committee is exploring celebration options including events, budget, sponsors, and community involvement. City Councilors will participate in the events. Staff is requesting that the Council confirm the scope of celebration as well as the budget. 23 City Centennial Celebration Background January 2010 marks 100 years since the incorporation of Oswego, Oregon. A Staff Committee was formed to explore various celebration options which were discussed at the May 13, July 1, and September 2, 2008 Council meetings. Council recommended: • The Centennial Celebration will take place throughout the year with one big celebration party around July 4, 2010. • The Centennial theme will be tied to existing City events, as well as new events. • The celebration will involve neighborhoods, businesses, and other partners. In addition, the Council asked the staff committee to explore ideas and areas of focus. The Centennial Committee met throughout the summer and discussed: • Existing events that could be tied to the Centennial with little or no increase in budget; • Additional events/projects for the Centennial that will have an impact on the budget; • How to involve neighborhoods, Boards and Commissions, businesses, schools, and other organizations; a The Committee is seeking input and support from potential partners, including schools and services. On September 22, the Committee held a Centennial Celebration Planning Kick-off, where potential partners shared ideas and signed up for various subcommittees. • Fundraising ideas for the Centennial Celebration and projects such as the Furnace Restoration and Iron Heritage Trail; • The theme for the celebration: Honor the past, celebrate the present, and imagine the future. Future discussions will focus on: • Event responsibilities; • Budget; • Sponsors and funding options; • Community involvement; • Planning of celebration party. Next Steps In 2009, the Council will have an active role in planning the Centennial celebrations. Costs for the celebration will be considered in the 2009 budget process. Staff is requesting that the Council confirm the scope of celebration. 25 Budget considerations for Centennial: Event Description Date Co January Kick-Off Kick off for a year of Centennial January (Cost to be determined) Party Events 2010 Centennial 100th Birthday Friday, (Cost t❑be determined) Celebration party July 2❑r Note:The Millennium Party on New Years Saturday, Eve,2000,was$81,339.Ticket sales 3, 2010 brought in$41,860. Expenses for the 4 month celebration were approximately $111,340(including the party). Sponsorships, including City,were$71,700. Year End Party Close out the year of events. December (Cost to be determined) (Time capsule) Time capsule ceremony. 2010 Event Coordinator/ Seeking proposals for January (Cost to be determined) Planner coordinator role 2009 Fireworks Go all out for July 4 fireworks July 4, (Cost to be determined) 2010 Graphic design and January Bids sent out.Cost ranges from$450 to logo development 2009 $1200. Printing,signage, ongoing (Cost to be determined) banners,etc. Advertising and ongoing (Cost to be determined) publicity Centennial Grove A possible restoration project TBA Estimated at$4,35❑ at Stevens Meadows,where a Includes: 300 white oaks(to ensure 100 grove of 100 White Oak(oak survive),tree cages, irrigation, Maintenance savannah)will serve as a staff labor,vehicle costs,and long-term permanent monument, maintenance.(does not include signage or growing right along with the new path) community it shades. (perhaps Contact: Natalie Strom, Natural Resources planting could be tied to an (7/22/08) elementary school class project) Photo display Rotating historic photo display Ready by (Cost to be determined) material and oral and recorded❑ral history January presentation display (City Hall, Library,WEB, 2010 equipment Chamber,etc).This exhibit would showcase 100 years of city historical documents and artifacts from the City. Encourage people to share their personal stories, memories and historic photos about Lake Oswego(set up website so we can download). Video A series of short videos to be Ready by Kevin D'Haeze(Firefly Studios)submitted put on our website and to be January proposal($4,950) included as part of the rotating 2010 photo/oral presentation displays. 27 Event Description Date Cost "In Their Own Copies of the book are going to Ready by (Cost to be determined) Words"book be printed by the City Printing January release event. Dept. Options: "speeches" by 2010 Note:Verify department budget some of the oldtimers that were interviewed for the book; play audio recordings of some actual interviews; have Steve Turner return to discuss the original project which was celebrating the US bicentennial;make and sell copies of the cd's containing individual interviews;and sell copies of the book. Ice cream Summer (Cost to be determined) (Centennial 2010 Sundaes) Prizes(including Ready by (Cost to be determined) book Iron, Wood January and Water by Ann 201❑ Fulton ) Centennial Library currently uses copies of Ready by (Cost to be determined) merchandise photos from their historic January (calendars, playing photo collection to make key 2010 cards,wine glasses, chains, hanging Christmas ornaments,key ornaments, etc.These could be chains, etc) sold. Historic photo Could be made to a standard Ready by (Cost to be determined) reproductions size, matted,and sold January inexpensively. 2010 Centennial Trivia The City has an old version of a Ready by (Cost to be determined) game local history quiz that can be January revisited. 201❑ Centennial mural TBA (Cost to be determined) Lake Oswego,the Hire artists to work with (Cost to be determined) City of 100 community members to build Sculptures smaller sculptures to get to 100 —we are at about 60 now. Artists such as Julie Brown with the recycled flowers,and other artists working in ceramics, metal, paint could have workshops and then the pieces could be sited ongoing throughout the year--there could even be a "count down" to 100—maybe with the 100th as the centennial sculpture in Centennial Park. 28 Event Description Date Cost website LakeOswego100.com or Ready by (Cost to be determined) development LakeOswegoCentennial.com January 2010(kick off) "Tell Your Story" Similar to the State's site Ready by (Cost to be determined) site on❑ur website (www.oregon150.org/oregon- January stories) 2010 PDX Live website The PDX Live website will 2009 Included in Redevelopment Agency budget feature a Lake Oswego site (approximately$24,000) (Bob Galante is working on this through the Redevelopment Agency,Chamber, Downtown Businesses District Association, Lisa Shaw-Ryan) Dedication of TBA (Cost to be determined) Centennial Plaza (Lakefront Park) Note:verify budget allocation:Centennial, Redevelopment Agency budget,or Parks. 29 Centennial Celebration Calendar of Events - 2010 Event Coordinator (These events could be tied to the Centennial with little or no increase in budget) JANUARY 5 Live Music Series (LO musicians) Library 6 Heritage House Speaker Series Heritage House, Library 17 William Stafford's Birthday celebration (January 17, 1914) Library Friends of William Stafford 19 Author's Series (authors from LO or books on LO) Library TBA Lake Oswego Reads- Kick Off Library FEBRUARY All month Lake Oswego Reads event Library 2 Live Music Series(LO musicians) Library 3 Heritage House Speaker Series Heritage House, Library 14 Sweet surprises on Valentine Day Library 16 Author's Series(authors from LO or books on LO) Library TBA Lake Oswego Farmers' Market Poster Contest Library MARCH Spring break Scavenger hunt throughout Library(make city-wide, digital Library, Parks & Rec scavenger hunt incorporating historic landmarks, etc) 2 Live Music Series (LO musicians) Library 3 Heritage House Speaker Series Heritage House, Library 16 Author's Series(authors from LO or books on LO) Library TBA Lake Oswego Farmers' Market Poster Contest Parks& Rec APR IL 4-10 National Library Week- Display of History of the Library Library 6 Live Music Series (LO musicians) Library 7 Heritage House Speaker Series Heritage House, Library 20 Author's Series(authors from LO or books on LO) Library 18-24 National Volunteer Week—Recognize volunteers Library MAY 4 Live Music Series (LO musicians) Library 5 Heritage House Speaker Series Heritage House, Library 18 Author's Series (authors from LO or books on LO) Library TBA Lake Run Fire, Parks& Rec Saturdays Farmers' Market booth with historic information and Parks & Rec merchandise 31 Event Coordinator (These events could be tied to the Centennial with little or no increase in budget) TBA National Preservation Month, Home Tours, and Plaque HRAB, Oswego Awards Heritage Council JUNE All summer Summer Reading program for children, teens&adults Library 1 Live Music Series (LO musicians) Library 2 Heritage House Speaker Series Heritage House, Library 5 Annual Bear Fair Library 15 Author's Series (authors from LO or books on LO) Library 19 Lake Oswego Rotary Lobster Feed Lake Oswego Rotary 25-27 Festival of Arts Lakewood Center, Arts Council Saturdays Farmers' Market booth with historic information and Parks& Rec merchandise JULY 2 or 3 Centennial party(100th birthday) 4 4th of July parade and activities (Fire Dept to use antique Fire, Parks& Rec engineer in City and neighborhood parades) (Parks& Rec— provide give-aways) 6 Live Music Series (LO musicians) Library 7 Heritage House Speaker Series Heritage House, Library 20 Author's Series(authors from LO or books on LO) Library 25 Kruse Way Rotary Oswego Wine & Food Festival Kruse Way Rotary Saturdays Farmers' Market booth with historic information and Parks& Rec merchandise July&August Sound of Summer Sundaes or Centennial Sundaes (ice cream Parks& Rec sundaes added to existing Sound of Summer Concert Series (28): 8 Sunday, 8 Wednesday, 8 Friday, and 4 Tuesday) AUGUST 3 Live Music Series (LO musicians) Library 4 Heritage House Speaker Series Heritage House, Library 17 Author's Series (authors from LO or books on LO) Library TBA Antique Faire—do "celebrate centennial" posters Parks& Rec, Fire TBA Concert on the Green Fire Saturdays Farmers' Market booth with historic information and Parks& Rec merchandise SEPTEMBER 1 Heritage House Speaker Series Heritage House, Library 7 Live Music Series (LO musicians) Library 21 Author's Series (authors from LO or books on LO) Library TBA Lake Grove Village Days Fire 32 Event Coordinator (These events could be tied to the Centennial with little or no increase in budget) Saturdays Farmers' Market booth with historic information and Parks& Rec merchandise OCTOBER 3-9 "Open House" for Fire Prevention Week Fire 5 Live Music Series (LO musicians) Library 6 Heritage House Speaker Series Heritage House, Library 19 Author's Series(authors from LO or books on LO) Library 31 Halloween at the Library-treats & costumes Library Saturday (ends Farmers' Market booth with historic information and Parks& Rec mid mo) merchandise NOVEMBER 2 Live Music Series (LO musicians) Library 3 Heritage House Speaker Series Heritage House, Library 16 Author's Series(authors from LO or books on LO) Library 26 Tree Lighting Ceremony Millennium Park Parks & Rec, Fire DECEMBER 1 Heritage House Speaker Series Heritage House, Library 7 Live Music Series (LO musicians) Library 12 National Poinsettia Day- music&cookies Library 21 Author's Series(authors from LO or books on LO) Library TBA Collection of Toys for Clackamas County Toy&Joy program Library TBA Holiday Market (centennial theme decorations and Parks& Rec ambience of old) TBA Horse Drawn Carriage rides TBA Holiday Tree Lighting DATES TO BE DETERMINED Event Coordinator (These events could be tied to the Centennial with little or no increase in budget) Dedication of Centennial Plaza (Lakefront Park) Redevelopment Agency Chautauqua lectures(2 speakers) Parks & Rec Library Historic Lecture Series Library Lakewood Center plays Lakewood Center Millennium Concert Band Performances (Dale Cleland) Parks& Rec Library Youth Program (Centennial focus) Library "Hands on" art programs my local artists Library ongoing Centennial Trivia Game (local history) Library Craft Programs for children or teens Library PDX Live Redevelopment Agency 33 Event Coordinator (These events could be tied to the Centennial with little or no increase in budget) Trolley rides Willamette Trolley Quarterly Historic Photo Display and Oral Presentation Library, HRAB, rotation Oswego Heritage Council Centennial Grove Planting (at Stevens Meadows) Parks& Rec— Natural Resources,NRAB, schools Centennial Mural Arts Council "Tell Your Story" site on City website Historic Home Tour on the lake League of???? Iron Heritage Trail Tour HRAB, Oswego Heritage Council "Plein Air" Painting exhibition -Open air painting event of the furnace Luscher Farm—tours and historic agriculture display Parks& Rec First Addition and Old Town walking tours Marylhurst Tour Centennial Reflections (LO Review Magazine) Library, Public Affairs Pioneer Cemetery tours Time Capsule Event Tours of Oswego Lake Lake Corp Essay contest for schools Ornaments for holiday trees (Centennial decorations) 34 Centennial Celebration CALENDAR OF EVENTS-2010 (These events could be tied to the Centennial with little or no increase in budget) Event Coordinator JANUARY 5 Live Music Series (LO musicians) Library 6 Heritage House Speaker Series Heritage House, Library 17 William Stafford's Birthday celebration Library (January 17, 1914) Friends of William Stafford 19 Author's Series (authors from LO or books on Library LO) TBA Lake Oswego Reads- Kick Off Library FEBRUARY All month Lake Oswego Reads event Library 2 Live Music Series(LO musicians) Library 3 Heritage House Speaker Series Heritage House, Library 14 Sweet surprises on Valentine Day Library 16 Author's Series (authors from LO or books on Library LO) TBA Lake Oswego Farmers' Market Poster Library Contest MARCH Spring break Scavenger hunt throughout Library(make Library, Parks& Rec city-wide, digital scavenger hunt incorporating historic landmarks, etc) 2 Live Music Series (LO musicians) Library 3 Heritage House Speaker Series Heritage House, Library 16 Author's Series (authors from LO or books on Library LO) TBA Lake Oswego Farmers' Market Poster Parks& Rec Contest w rn W 0 APR IL 4-10 National Library Week- Display of History of Library the Library 6 Live Music Series (LO musicians) Library 7 Heritage House Speaker Series Heritage House, Library 20 Author's Series(authors from LO or books on Library LO) 18-24 National Volunteer Week—Recognize Library volunteers MAY 4 Live Music Series(LO musicians) Library 5 Heritage House Speaker Series Heritage House, Library 18 Author's Series(authors from LO or books on Library LO) TBA Lake Run Fire, Parks& Rec Saturdays Farmers' Market booth with historic Parks& Rec information and merchandise TBA National Preservation Month, Home Tours, HRAB, Oswego Heritage and Plaque Awards Council JUNE All summer Summer Reading program for children,teens Library &adults 1 Live Music Series (LO musicians) Library 2 Heritage House Speaker Series Heritage House, Library 5 Annual Bear Fair Library 15 Author's Series(authors from LO or books on Library LO) 19 Lake Oswego Rotary Lobster Feed Lake Oswego Rotary 25-27 Festival of Arts Lakewood Center, Arts Council Saturdays Farmers' Market booth with historic Parks& Rec information and merchandise JULY 2 or 3 Centennial party(100th birthday) 4 4th of July parade and activities(Fire Dept to Fire, Parks& Rec use antique engineer in City and neighborhood parades) (Parks& Rec— provide give-aways) 6 Live Music Series (LO musicians) Library 7 Heritage House Speaker Series Heritage House, Library 20 Author's Series (authors from LO or books on Library LO) 25 Kruse Way Rotary Oswego Wine & Food Kruse Way Rotary Festival Saturdays Farmers' Market booth with historic Parks& Rec information and merchandise July&August Sound of Summer Sundaes or Centennial Parks& Rec Sundaes (ice cream sundaes added to existing Sound of Summer Concert Series (28): 8 Sunday, 8 Wednesday, 8 Friday, and 4 Tuesday) AUGUST 3 Live Music Series (LO musicians) Library 4 Heritage House Speaker Series Heritage House, Library 17 Author's Series (authors from LO or books on Library LO) TBA Antique Faire—do "celebrate centennial" Parks& Rec, Fire posters TBA Concert on the Green Fire Saturdays Farmers' Market booth with historic Parks& Rec information and merchandise SEPTEMBER 1 Heritage House Speaker Series Heritage House, Library 7 Live Music Series (LO musicians) Library 21 Author's Series(authors from LO or books on Library LO) w W Co TBA Lake Grove Village Days Fire Saturdays Farmers' Market booth with historic Parks& Rec information and merchandise OCTOBER 3-9 "Open House"for Fire Prevention Week Fire 5 Live Music Series (LO musicians) Library 6 Heritage House Speaker Series Heritage House, Library 19 Author's Series (authors from LO or books on Library LO) 31 Halloween at the Library-treats&costumes Library Saturday(ends Farmers' Market booth with historic Parks& Rec mid mo) information and merchandise NOVEMBER 2 Live Music Series(LO musicians) Library 3 Heritage House Speaker Series Heritage House, Library 16 Author's Series (authors from LO or books on Library LO) 26 Tree Lighting Ceremony Millennium Park Parks& Rec, Fire DECEMBER 1 Heritage House Speaker Series Heritage House, Library 7 Live Music Series (LO musicians) Library 12 National Poinsettia Day- music&cookies Library 21 Author's Series(authors from LO or books on Library LO) TBA Collection of Toys for Clackamas County Toy Library &Joy program TBA Holiday Market (centennial theme Parks& Rec decorations and ambience of old) TBA Horse Drawn Carriage rides TBA Holiday Tree Lighting DATES TO BE DETERMINED Dedication of Centennial Plaza (Lakefront Redevelopment Agency Park) Chautauqua lectures (2 speakers) Parks& Rec Library Historic Lecture Series Library Lakewood Center plays Lakewood Center Millennium Concert Band Performances Parks& Rec (Dale Cleland) Library Youth Program (Centennial focus) Library "Hands on" art programs my local artists Library ongoing Centennial Trivia Game (local history) Library Craft Programs for children or teens Library PDX Live Redevelopment Agency Trolley rides Willamette Trolley Quarterly Historic Photo Display and Oral Presentation Library, HRAB, Oswego rotation Heritage Council Centennial Grove Planting (at Stevens Parks& Rec—Natural Meadows) Resources, NRAB, schools Centennial Mural Arts Council "Tell Your Story" site on City website Historic Home Tour on the lake League of???? Iron Heritage Trail Tour HRAB, Oswego Heritage Council "Plein Air" Painting exhibition-Open air painting event of the furnace Luscher Farm—tours and historic agriculture Parks& Rec display First Addition and Old Town walking tours Marylhurst Tour Centennial Reflections(LO Review Magazine) Library, Public Affairs Pioneer Cemetery tours Time Capsule Event Tours of Oswego Lake Lake Corp Essay contest for schools co 0 Ornaments for holiday trees (Centennial decorations) Library District Proposal Project Lead: Library Director Budget: The measure proposed a tax rate of$.39 per$1,000 assessed property valuation for library operations. Each city would get all the money from its taxpayers based on the assessed value. Council Action: The Lake Oswego City Council resolved to support the creation of a library service district that would include the.Lake Oswego Library. Election Results: The proposal passed on November 4, 2008 with a 61.25%yes vote. Next Action: Cities will be asked to ratify the Intergovernmental agreement. Further steps: Monies will be collected in December of 2009 and disbursed to communities in early 2010. Included in the additional revenues will be a one-time capital improvement distribution of$1,000,000 to each community. This will be done within the next five years, and each city will determine the year best suited to their needs to receive the capital funds. 41 Library District Proposal The Board of County Commissioners (BCC) referred a ballot measure to voters in November 2008. This proposal created a service district to provide stable and dedicated revenue for libraries and followed the BCC decision to discontinue funding for Clackamas County libraries. This action by the Commissioners was taken in response to the decision by the Federal government to eliminate $12 million of Federal Secure Rural School Funding ("timber revenue")that had previously been provided to the County. Currently ten city and three county libraries receive operations funding from the County. With the loss of these federal funds, the County made the decision to no longer support direct library service operations. The proposed tax rate for the district was .39 cents per$1,000 assessed property valuation. The measure will take effect with the next fiscal year, commencing July 1, 2009. Background Cooperative resources among cities and the County have existed since the 1930s. The County became directly involved in library funding in the 1970s, with a series of countywide, multi-year levies. In the mid-1990s,voter-approved property tax limitation laws made public financing of libraries in Clackamas County more challenging. In March 1997, Clackamas County voted on a five-year library levy. The levy received a majority of yes votes, but failed to achieve the double-majority requirement. With the passage of Measure 50 in 1997, the library levy was included (at a rolled-back rate) in the General Fund calculation which had to compete with other county programs for funding. Clackamas County adopted a five-year tax apportionment policy to sustain libraries while long-term strategies could be developed. An independent review of the Clackamas County Library system recommended the creation of a countywide library district. Based on this recommendation and discussions with city partners,the county proposed the formation of a library funding district. Commissioners determined that a library service district would provide the most stable funding at a threshold level based on Oregon Library Association standards. The rate would be $.39 to bring all libraries to that level, assuming the County libraries were closed. The Town Center branch will be taken offline and moved into the Happy Valley/Damascus area. Each city will get all the money from its taxpayers based on assessed value. The unincorporated areas were divided into service areas and that money would go to their providers. Based on that scenario each provider would exceed the Oregon Library threshold standard. With the passage of the district proposal, over the 5-year period the $12 million would go into a capital improvement fund where each city will get approximately$1 million for improvements. 43 Implications for Lake Oswego For Lake Oswego, Clackamas County currently funds approximately 30%of the Library's budget and for several libraries, county funding is their entire budget. The revenue provided to Lake Oswego for library funding by Clackamas County will total approximately$955,274 in fiscal year 2008-09. With the passage of this measure, Lake Oswego will receive approximately$1,951,450 for fiscal year 2009-2010. The citizens of Lake Oswego are dedicated Library users; in fact Lake Oswego ranks number one in Oregon for the number of Library items checked out per capita. Due to the size of the collection, the size of the facility, and the demand for materials, Lake Oswego Library patrons also rely on access to materials from all Clackamas County libraries. In fact Lake Oswego patrons check out over 200,000 more items annually from other Clackamas County Libraries than their patrons borrow from us. The passage of this measure will result in the enhancement of Library services county- wide and will result in a benefit for Lake Oswego users, not merely in possible enhancements to local Library service, but in the increased pool of materials and resources county-wide to utilize. The failure of the measure would have greatly increased the demands on our facility from county users who would have seen their own Libraries suffer diminished hours and collection. Cities will be working with Libraries will be bring their facilities, staffing, and materials to a level that meets Oregon Library Association standards. In Lake Oswego, the only major OLA excellence standard that Lake Oswego fails to meet is facility size. Next Steps Cities will be asked to ratify the Intergovernmental agreement. Monies will be collected in December of 2009. 75% of the collected revenue will be disbursed to communities in January of 2010 with the remaining portions to be distributed in March and May of 2010. Included in the additional revenues will be a one-time capital improvement distribution of$1,000,000 to each community. This will be done within the next five years, and each city will determine the year best suited to their needs to receive the capital funds. 44 Clean Streams Plan (Stormwater Master Plan Update) Project Lead: Public Works Director Budget: Funding for the Clean Streams Plan is dependent upon the program option that Council would choose to adopt. The program that staff is recommending for adoption would implement the full Clean Streams program with an operations budget of$1.5 million and a capital budget of$7.85 million over 10 years. Council Action: Council approved hiring the consulting firm of OTAK, Inc. to update the City's Stormwater Master Plan (Clean Streams Plan). Next Steps: The Clean Streams plan was scheduled for adoption in December 2008, but the City Council decided it was more appropriate to postpone action and allow the new Council to consider it in 2009. Staff recommends that the City Council schedule a study session on the Clean Streams Plan in February or March for consideration and direction on the Plan. 45 Clean Streams Plan (Stormwater Master Plan Update) Background In 2006, the City hired OTAK, Inc, to update the City's stormwater master plan, now called the Clean Streams Plan. The previous master plan was developed in 1992, and many of the proposed projects called for in that plan have been constructed and completed. In the meantime, technologies and regulations have changed.The existing plan is no longer able to provide effective policy and guidance for the City in its efforts to respond to stormwater and water quality concerns. The Clean Streams Plan establishes policy that will guide continued development and operations of our storm and surface water systems for the next 10+years. Opportunities and limitations for managing surface and stormwater are mostly a result of physical characteristics and community preferences. The primary goals related to storm and surface water management are to prevent flooding of homes and businesses, and improve the quality (or prevent the degradation of) stormwater. Over the last two years, and through a variety of forums, and the City has received input from the community on stormwater issues. There is strong interest in a healthier environment and continued efforts to address localized flooding problems. People generally like `green' solutions but are mixed as to whether a strong regulatory approach is appropriate. Aside from environmental and flooding concerns, the City did not find consistent themes or issues with community-wide support. Physical Characteristics Lake Oswego's topography, roadways, drainage system, and development characteristics influence how stormwater has been managed throughout the city. Most of the City is hilly and steep, with many small ravines and drainages. Runoff from adjacent neighborhoods is conveyed and discharged to these small drainages. As neighborhoods have developed (and redeveloped), the increase in impervious area and the loss of trees and vegetation have increased stormwater runoff volumes and flow rates that are discharged to these local drainages. Most residential streets do not have curbs or storm drainage systems (to collect and carry stormwater). Over the years, asphalt berms have been constructed along many streets to prevent runoff from entering properties. Where berms or curbs are not present, rainwater may flow from the roadways onto adjacent properties. Where City streets do have storm systems, they consist mostly of localized pipe systems that carry stormwater to the nearest drainage. 47 The City does not have many open tracts of land for new developments and most development activity consists of infill: redeveloping areas of the city, with smaller, older single-family homes with larger, new homes, or a single home being replaced by three homes. With construction comes removal of vegetation and trees, and increased in the amount of sidewalk, driveway, and building area. The increase in impervious area and the loss of vegetation results in less area for stormwater to soak into the ground and more stormwater running off the property. The City's DECK permit for stormwater discharge requires the implementation of Best Management Practices (BMPs)to improve stormwater quality. In addition,the citizens of Lake Oswego have expressed their views that improving the quality of streams, rivers, and lakes in the community is important to them. Unless the City were able to create a replacement system for the conveyance provided by our streams, water quality of the streams is directly linked to urban runoff from properties and streets. For Lake Oswego, opportunities to control runoff and affect water quality include public engagement to alter common behaviors/practices, ensuring good maintenance practices for stormwater facilities, and encouraging development using low impact techniques. OTAK has carried out modeling and other studies to look at potential system improvements, as well as a variety of analyses to review our regulatory, outreach and maintenance/operations for surface water. Project Status and Next Steps These outreach activities demonstrate good community interest in stormwater, but no consensus on areas of focus or priority. Absent a clear community directive, staff has proposed a moderate and balanced approach to the Clean Streams Plan. The final document includes: • Public education plan • Maintenance and Operations plan • A review of City ordinances and standards, and recommendations for updates. • Sustainability guide to stormwater "Best Management Practices" • Water quality section • Regulatory section • Capital improvement program that includes projects to address flooding, water quality, and Low Impact Development activities • Financing plan 48 The Clean Streams plan was scheduled for adoption in December 2008, but at that point the City Council decided it was more appropriate to postpone action and allow the new Council to take it up in 2009. Staff recommends that the City Council schedule a study session on the Clean Streams Plan in February or March to consider and provide direction on the Plan. de: n str; dearchoic 49 Periodic Review (Comprehensive Plan Update) Project Team: Planning and Building Services Director Budget: General Fund—Long Range Planning budget. Council Action: The Council held a briefing session on Periodic Review at their October 21 meeting. Next Steps: A study session will be scheduled for early February. The City Council public hearing for adoption of the periodic review work program will be held on February 17, 2009. 51 Periodic Review (Comprehensive Plan Update) Background Comprehensive Plan The Comprehensive Plan ("Plan") is the City's aspiration for the future and is the basis for all land use planning and growth management actions in Lake Oswego. In plain terms, it is a blueprint for the City. The first Plan was adopted in 1978 and subsequent updates occurred in 1992 through periodic review and later in 1994 through a City initiated process. There are two major parts to the Plan: 1) Plan Text, including factual background information, goals, policies, and recommended action measures; and 2) Plan Maps, including maps related to land use, natural resources, and the transportation system. The Plan may be updated through local plan amendments or through the State-required periodic review process. Pursuant to Oregon Revised Statutes, every jurisdiction is required to undergo periodic review every seven to ten years. The first and only periodic review was completed by the City in 1992. Periodic Review On May 20, 2008, the City received a letter from the Oregon Department of Land Conservation and Development (DLCD) directing the City to begin periodic review. The City must submit its proposed work program to DLCD by February 1, 2009. The City was granted a 90-day extension on the submittal deadline to allow the new mayor and council members to participate in the work program review. Periodic review is a process administered by DLCD that requires local governments to review their Plan and land use regulations to ensure that they continue to provide for the growth and development needs of the community and ensure that the Plan and regulations remain consistent with Oregon Revised Statutes, Oregon Administrative Rules, programs of state agencies, and statewide planning goals. This process emphasizes review and compliance with statewide planning goals related to economic development, needed housing, transportation, public facilities and services, and urbanization. There are two parts to periodic review: 1. Evaluation and Work Program Development -With public input, review the Plan and regulations to determine if any changes are required. If opportunities or deficiencies exist within the Plan or regulations, develop a Council approved work program to incorporate changes into the Plan and regulations to bring them into compliance; and 2. Implementation —Carry out the work program. The scope of the work program is typically limited to work that can be completed within three years. Periodic review is not over until all of the tasks in the work program are completed. 53 Periodic review is also an opportunity for the community to broadly evaluate its Plan, outside of the scope of the technical DLCD requirements, to ensure that the vision and aspirations of residents are accurately reflected. The City is planning to conduct this additional review as part of the broader city visioning process. The technical review will update background information from housing, transportation, economic development, and public infrastructure, which will help inform the visioning process. The broadest goals of visioning would be to engage Lake Oswego citizens in new ways, explore community-held values, and generate a blueprint for decisions that affect the direction of this community. The visioning process is part of the draft periodic review work program that is currently being reviewed by the Planning Commission. Timeline Work Program — Evaluation and Development Aug.-Nov. 2008: Public information meeting. Review of Comprehensive Plan and development of draft work program. Two Public Open Houses to identify Comprehensive Plan changes. December 7, 2008: Planning Commission Work Session—Draft work program. January 12, 2009: Planning Commission Public Hearing Work program recommendation to Council. February 17, 2009: City Council Public Hearing Adoptionof work program. Work Program Implementation 2009-2012: Carry out the work program. Integrate periodic review work with community visioning. 54 Street Maintenance Fee Project Lead: Public Works Director Budget: The SMF generates approximately$1.1 million each year. Council Action: City Council adopted the Street Maintenance Fee in 2004. In November 2008, Council directed staff to index the SMF to the ENR 20 City Average construction cost index. Next Steps: Schedule a City Council Study session to share what measures would be necessary to double SMF revenues to reach a PCl of 70 for streets as well as additional services that could be included within the SMF to address other needs (i.e. enhanced maintenance, snow/ice removal, sidewalks and pathways, etc.) and the associated costs. It is anticipated that his discussion could be held sometime after February 2009. 55 Street Maintenance Fee Background The City of Lake Oswego has a street network of 379 lane miles including streets within the City's urban services boundary. Within the network there are 41 lane miles of arterial streets (like Boones Ferry), 85 lane miles of collector streets (like South Shore Blvd.), and 252 lane miles of local streets. The network includes approximately 50 lane miles of county roads not currently under the City's maintenance jurisdiction. The street network has an estimated replacement value of approximately$181.5 million (in 2007 dollars). Historically, the City has struggled to find adequate funding for street rehabilitation and preventative maintenance. The City began collecting a Street Maintenance Fee (SMF) in 2004 as a way to generate a stable source of funding for maintaining the City's road network. When adopted, the Council did not include an inflator for future years. The goal at the time the SMF was enacted was to increase Lake Oswego's system-wide Pavement Condition Index (PCI) from a 75 to an 80 by the year 2014. On October 14, 2008, the Council directed staff to change this goal to a PCI of 70. The PCI is a measurement of the health of the street network and condition. PCIs range from 0 to 100; a newly constructed street will have a PCI of 100. On December 2, 2008, the City Council approved applying the Engineering News Record (ENR) Construction Cost Index (20 Cities Average)to the SMF which hadn't been adjusted since its implementation in 2004. The SMF was increased by 6.57% effective July 1, 2009. The SMF consists of five groups. They are shown below, along with the new (effective July 1, 2009) charges (rates): . ... ...... . . .. ... ... .. .. . . . . . . . . Single-Family Homes $4.00/month Apartment/Condominiums/Townhomes $2.86/month Non-Residential Group I $2.45/month/1,000 Square Feet of Gross Floor Area (GFA) Non-Residential Group II $5.51/month/1,000 Sq. Ft. of GFA Non-Residential Group III 20.58 .:month1,00o Sq. Ft. of GFA The SMF presently generates approximately$1.1 million each year. Status The City has been able to direct funds generated by the SMF to some important and needed street improvement projects such as the slurry seal completed on Provincial Hill Way in the summer of 2008 and the street reconstruction on Country Club Road in 57 2007. The revenues collected from SMF are not sufficient to ensure a PCI of 70 for Lake Oswego roadways. The buying power of the SMF has eroded year-to-year as a result of in the increasing cost for constructing road projects. Instead of increasing, Lake Oswego's PCI rating has actually dropped from 75 to 70. One contributing factor to this drop is the fact that the City's street network has increased in size due to the annexation of some county roads. These county roads, although relatively small in number, are generally in poor condition and have a negative impact on the overall PCI rating. Since 2004, the City has annexed 3.5 miles of county roads in addition to adding 1.5 miles of streets due to new development. After the Council Study Session on October 14, 2008,the Council directed staff to go forward to develop a proposal that would double the SMF charge as well as apply a cost index for inflation. The Council held a subsequent study session on November 4, 2008 regarding which inflation cost index is most appropriate to apply to the SMF as a measure to mitigate the escalating costs for roadway construction. The City Council supported the staff recommendation to use the ENR "20 Cities Average" Construction Cost Index. The City Council's general consensus was that the discussion regarding doubling SMF revenues should be deferred to the new incoming Council for their consideration and direction. Next Steps Schedule a Council Study session to share what measures would be necessary to double SMF revenues to reach a PCI of 70 for streets as well as additional services that could be included within the SMF to address other needs (i.e. enhanced maintenance, snow/ice removal, sidewalks and pathways, etc.) and the associated costs. It is anticipated that this discussion could be held sometime this spring. 58 Foothills Redevelopment Project Lead: Director of Capital Projects, City Manager's Office Budget: The Foothills Redevelopment projects are funded through the City Manager's Office. Council Action: There has not yet been any official Council action on the Foothills Redevelopment. Action may also be needed to allow future tax increment funds to be used for reimbursement for the up-front costs for developing an urban renewal district. Next Steps: To advance redevelopment in Foothills, formal planning efforts need to commence. These plans will develop a community- supported vision for the area, address the key issues listed above, and result in both amendments to the City's comprehensive plan and an Urban Renewal plan for the district. A number of decisions will be necessary in the coming months. These include determining the specific deliverables and means for funding these planning efforts, developing a working agreement or memorandum of understanding (MOU) with the property owners to define roles and responsibilities between the two parties, and developing a public involvement plan. 59 Foothills Redevelopment 41.4...,,,,,.,,,ii,,,,,,,,,„, The Foothills area contains the last `= remn n of -a t odevelopment '� �• . _,,,,t:, r a...,.„., ;1 i:5'i+�p... 'i•'',J i•S'�'Ie, ]. � '�.,��:-F�,!,v .. a I n the Willamette l I m River :: ; :; : o g a ette i er in Lake `:::�itti �,-...�; �� _ Oswego. The potential for futurey k., • _ Ult; WI `S - ..p h `', w5-,,.y�''�14:Lik 41 H*1.74,- iriii develo ment in the district is . rr�� 3-..,,,,- l':Mti substantial, !specially given its rime 1,7-1 :I'L';;;;; ~ location. With Foothills Park and the =,.;,,.,11,44 yn future extension of the Portland _s future Streetcar to Lake Oswego, Foot hills :!: = x'''',. 1,:i : ,,x,, 1,00:.: could become a preeminent = E;gr :4; sustainable mixed-use neighborhood r that complements both downtow .7744.40:47,14,;cIllt,,,,:11::::„.11:11;;;;0,0",,,,ti,i, 1: n: :� .: *7., ,:..,,,,, t., i and adjacent neighborhoods and ,,,,,,, - h ;y provides overall economic benefits for ,-;'',..!fiti' i' -30, ':,-,,,., _�: - {, the City. r ��-� �� : _�:; ,��•�•-; _ �• - _ _, N roe ,.' : v .,,,,.. * ; The primaryfocus for redevelopment ' ' 0 •,1 , ,• :k'pr,f,7 r+ nab in Foothills is the 17-acre light �`m i6ita `Apart.%%'' _ :4,1, industrial area. Given thesiJ(■/Y�■�Nn f cant ' : • M +1'wa�R]."y']`A'� •��•��uu,, •T r.r.,l� '"� ik3 A '•-Y+ .,, dilk b cinfrastructure e uirementlyt �yy u l i r {ry� s f;::17.:11!„-:,,,,I,�: _ ai ti; .,,:tii,,,:t rt., " �93NUrban Renewal rovides the best _ s I-Y opportunity for this type of �. `W ' ,,,,h r r, redevelopment to occur. In considering a new urban renewal district, the study area will likely be expanded to include the existing Oswego Pointe development and the Albertson's commercial site along Hwy 43. This area totals approximately 120 acres. Foothills redevelopment offers a number of opportunities and benefits including: ■ Providing a variety of housing types for both existing and future residents. ■ Minimizing the need for existing neighborhoods to accommodate future growth and the influx of new residents to Lake Oswego. • Providing jobs so that more residents can both work and live in the community. • Providing retail opportunities that complement development in Foothills as well as existing downtown businesses. • Adding parks and multi-use trails that connect to Tryon State Park and nearby neighborhoods and business areas. • Improving access and connections to the Willamette River. ■ Enhancing bike and pedestrian access to the future Greenway Trail along the west side of the river between Portland and Oregon City. • Providing a fast, reliable streetcar connection to jobs and cultural amenities in Portland. • Providing improvements for future traffic on Highway 43. 61 • Possibly reconfiguring the Tryon Creek Wastewater Treatment Plant to one that has fewer impacts and is more sustainable. Previous studies have explored many of the key issues with Foothills; however, much work still needs to be done. These issues include: • Type of development and mix of uses • Density ▪ Connections between downtown and the Foothills area ▪ Connections to the Willamette River ▪ Impacts of the wastewater treatment plant ▪ Traffic impacts and access to State Street ® Improved transit service and access for bike and pedestrians ▪ The existing floodplain One of the keys for successfully redeveloping Foothills is agreement between the City and private property owners on ways to address these issues. With this in mind, the City, with the support of the property owners, hired an economic development consulting firm, ECONorthwest, to assess the work done to-date and help build a foundation for a successful public/private partnership. They prepared a report that provides a summary of previous work,the issues as defined by both private property owners and public officials, financing tools for the necessary public improvements, and a series of next steps. A top priority issue for redeveloping Foothills has been whether or not the treatment plant should be decommissioned and moved to Clackamas County's Tri-City plant. Updated cost estimates for decommissioning the plant have recently been developed along with estimates for future urban renewal funds that could possibly cover these costs. Given the significant expense for decommissioning the plant, the Foothills property owners now agree that it's not viable to remove the plant from Foothills. Other options for the plant still need to be studied. These include reducing its footprint, minimizing the visual and odor impacts, and minimizing its presence along the river. Next Steps and Upcoming City Council Considerations To advance redevelopment in Foothills, formal planning efforts need to commence. These plans will develop a community-supported vision for the area, address the key issues listed above, and result in both amendments to the City's comprehensive plan and an Urban Renewal plan for the district. A number of decisions will be necessary in the coming months. These include determining the specific deliverables and means for funding these planning efforts, developing a working agreement or memorandum of understanding (MOU) with the property owners to define roles and responsibilities between the two parties, and developing a public involvement plan. Action may also be needed to allow future tax increment funds to be used for reimbursement for the up-front costs for developing an urban renewal district. 62 Lake Oswego to Portland Transit and Trails (Streetcar) Project Lead: Director of Capital Projects, City Manager's Office Budget: The Streetcar project activities are funded through the City Manager's Office. Council Action: In May 2006, the City Council adopted the City of Lake Oswego Downtown Transit Alternatives Advisory Committee recommendations for transit alternatives which concluded that a streetcar is the type of transit that will best serve the community's goals. Next Steps: Regular updates will be provided to City Council as Metro proceeds with the project including drafting the Environmental Impact Statement in 2009. An intergovernmental agreement (IGA) between the partnering agencies will define a funding plan for this work. It will also define financial obligations for each of the benefiting partners. The IGA is expected to be ready for City Council consideration in February. The City Council will eventually be asked to approve a preferred alignment and alternative for the project. 63 Lake Oswego to Portland Transit and Trails Project (Streetcar) The Lake Oswego to Portland Transit and Traits Project is a federally and locally funded study that is evaluating both transit and trail alternatives in the 5.7-mile corridor between Lake Oswego and downtown Portland. For Lake Oswego, this project wilt improve transportation and access along the Highway 43 corridor to downtown Portland, and could be a major catalyst for the redevelopment of the Foothills area. The project partners include Metro,TriMet,the cities of Lake Oswego and Portland, Clackamas and Multnomah counties, and the Oregon Department of Transportation. Metro recently completed the Alternatives Analysis for the project. The Alternatives Analysis is a part of the federal process necessary to eventually receive federal funds for building the project. Its purpose is to narrow the number of possible alternatives that will advance into the federal environmental impact study or EIS. Through the EIS process, a locally preferred alternative for the corridor will be selected. Once a locally preferred alternative is selected and both federal and local funds are in place, construction of the project can begin. Background In the Lake Oswego to Portland corridor, Highway 43 serves as the primary north/south route for cars, busses and trucks between the two cities. Existing traffic volumes on Highway 43 create substantial congestion during the peak hours. Traffic volume forecasts indicate congestion will continue to increase. Substantial highway improvements for Highway 43 have been ruled out in earlier studies due to environmental and community character impacts. However, multiple studies have recommended consideration of transit along the publicly-owned Willamette Shoreline right-of-way. Also, as part of Metro's Willamette River Greenway vision, a trail is planned to run along the west side of the river from Willamette Park in Portland to downtown Lake Oswego. In 1988, a consortium of local government agencies purchased the Willamette Shoreline railway to preserve the corridor for future transit services. This Consortium includes all the project partners listed above. The Consortium manages and maintains the rail right- of-way and the Oregon Electric Railroad Society operates an excursion trolley service between Lake Oswego and Portland on this rail line. In May 2006, the City Council adopted the City of Lake Oswego Downtown Transit Alternatives Advisory Committee (DTAAC) recommendations for preliminary transit alternatives for downtown Lake Oswego. The DTAAC concluded that a streetcar, with multiple stops along State Street, is the type of transit and alignment that will best achieve the community's goals. The committee also determined there's a need for specially designed park-and-ride facilities in both downtown Lake Oswego and on its periphery in order to serve future transit riders. Alternatives Analysis Study The Alternative Analysis followed on the heels of the DTAAC work. The Alternative Analysis summary report was completed by Metro in 2007. A number of alternatives were evaluated as part of the study, several of which were screened out. Those 65 eliminated included widening of Highway 43, providing a reversible lane on Highway 43, operating a river transit on the Willamette River, providing Bus Rapid Transit on adjacent corridors including Boones Ferry, Taylors Ferry and Terwilliger, and operating a streetcar on Highway 43 south of the Sellwood Bridge. The three alternatives which will be carried forward to the draft environmental impact statement (DEIS) are: the No-Build, Bus Rapid Transit (BRT) on Highway 43 and Streetcar alternatives. Both the BRT and Streetcar alternatives could include a continuous trail the length of the corridor. Key issues for project are: • The northerly alignment of the streetcar in the John's Landing area on either the Willamette Shoreline right-of-way or Macadam Avenue (Highway 43) • A mid-stopping point for the project near the Sellwood Bridge at Nevada Avenue • The streetcar operating through the Dunthorpe neighborhood • Two alternative terminus locations in Lake Oswego: one adjacent to the Safeway block on 5th Avenue and one adjacent to Albertson's along the east side of State Street. ® Use of the existing Willamette Shoreline right-of-way which could leverage a large amount of federal funds. This in turn would minimize the amount of local funds needed for the project. To assist with these and other issues, the City has contracted with Roger Martin and Associates. The firm is providing strategic planning, public outreach and communications services to help ensure that the best outcome for the project is achieved for Lake Oswego. Next Steps and Upcoming City Council Considerations The project timeline is being advanced in order to take advantage of federal funding opportunities for streetcar projects in the next few years. As such, the DEIS is expected to begin this June. Also, between now and June, Metro will be working on a refinement study of the alignment in the John's Landing area and the two terminus locations in Lake Oswego. An intergovernmental agreement (IGA) between the partnering agencies will define a funding plan for this work. It will also define financial obligations for each of the benefiting partners. The IGA is expected t❑ be ready for City Council consideration in February. 66 West End Building Decision and City Facility Assessment Project Team: Director of Capital Projects, City Manager's Office Budget: The building was purchased for$20 million. The City is currently paying$800,000 per year in interest on the short term variable interest loan that was taken out to finance the property. Council Action: City Council decided to purchase the property in July 2006. The City Council formally accepted the Community Center Plan Steering Committee's report in July 2007. The report was a conceptual plan for a possible community center at the West End Building. In November 2007,the Council placed an advisory vote on whether the City should retain ownership of the building. Voters advised to keep the building. In May 2008, the Council asked voters to approve a general obligation bond measure to provide funds to pay off the short term loan for the property. The measure failed. Next Steps: City Council is expected to consider this West End Building issue at its earliest convenience. Information that has been collected to- date will be presented to City Council. Council will have the opportunity to meet with the consultants that produced much of this information. As part of the deliberations on the West End Building, there may be opportunities to address deficiencies with one or more of the City's existing facilities. Outside of this, City Council may also want to consider a more strategic approach to facility management based on the level of deficiencies found in each of the City buildings. 67 West End Building Decision and City Facility Assessment Background In 2006, the City purchased the 14-acre Safeco Insurance property for$20 million as a possible site for an inter-generational community center. The community center plan is essentially on hold. The City is currently paying just under$800,000 per year in interest on the short-term line of credit for the $20 million. Currently, both the Parks and Recreation department and the LOIS project staff are temporarily housed in the West End Building. The building and site are also used for a variety of public and private meetings and events. With the community center plan on hold and concerns being raised about the purchase of the property, an advisory vote to keep the WEB property took place in November 2007. The measure was approved by a 54%to 46% margin. The following May, a $20 million General Obligation bond measure to provide permanent financing for the property failed 57%to 43%. This past July, City Council adopted a process that is intended to lead to a decision on the West End property. The process includes gathering information relevant to the West End Building, assessing the City's existing facilities, providing opportunities for the public to learn about the building and the property, and receiving feedback from citizens prior to making a decision. Information that has been gathered includes: ▪ A building condition and office space assessment report on nine key City facilities ® An updated appraisal of the WEB property ® A market analysis of the property ▪ An expert panel review of the issues associated with the property ▪ A list of possible options for the WEB as well as other City facilities ▪ Public opinion research on City facilities and the WEB ■ An online citizen survey Cost information for the various possible options is still being developed and will be presented to Council in the near future. City Facilities Assessment One added benefit of this work has been to gain a better understanding of the level of deficiencies with key City facilities. Although building condition deficiencies exist with all City facilities, the ones that are most critical are City Hall and the Maintenance Services Building. These two buildings also have significant space issues. Within City Hall, Police and LOCOM have significant issues. The Public Library is in relatively good condition; however, it is considerably undersized. Lastly, the South Shore Fire Station has both building condition and functionality deficiencies. 69 Next Steps City Council is expected to consider this West End Building issue at its earliest convenience. Information that has been collected to-date will be presented to City Council. Council will have the opportunity to meet with the consultants that produced much of this information. As part of the deliberations on the West End Building, there may be opportunities to address deficiencies with one or more of the City's existing facilities. Outside of this, City Council may also want to consider a more strategic approach to facility management based on the level of deficiencies found in each of the City buildings. 70 Community Visioning Process • Project Lead: Building and Planning Services Director Budget: A budget for the Visioning process has not been established yet. Council Action: No official Council action yet. The 2008 City Council supported the idea of a Visioning Project but proposed it be expanded to address the broadest questions about the future of Lake Oswego, including such topics as business and economic development, housing, parks, education, public safety, facilities and library services. The 2008 Council deferred commitment to a Visioning Project so that the 2009 newly elected Mayor and Council could establish the project scope and direction. Next Steps: The City Council will be asked to adopt/support the visioning process which will begin with a lecture/discussion series, the goal of which is to stimulate community thinking about the future. 71 Visioning Project What is Visioning? In simple terms, a visioning process invites everyone in the community to describe the characteristics they most want Lake Oswego to have 20, 30 or 40 more years in the future. Where a consensus can be found about that desired future, the community can adopt a plan and implementing measures to achieve the desired outcomes. A quality visioning process should serve as a vehicle for broad and innovative community engagement with the goal of identifying shared values, generating a shared sense of direction, creating a framework for future community decisions and fostering new involvement and leadership among citizens who may not have been previously active in local government. A Visioning Project is centered around four key questions, each with a corresponding work product: • Where are we now? Result: Community Profile with descriptive information and broad community values. • Where are we going? Result: Trend Statement with information on trends and a probable future scenario. • Where do we want to be? Result:A Vision Statement outlining the community's preferred scenario/vision for the future. • How do we get there? Result:An Action Plan with goals, strategies and actions, action agendas and priorities for implementation. Central to a visioning process is an active community engagement/public dialogue with the goal of stimulating the community to think about and plan for the future. Background In the fall of 2007,the Planning Commission recommended that the City conduct a visioning process to help provide guidance to neighborhoods who wished to prepare or update neighborhood plans. Specifically, the Commission stated that broad City-wide direction was needed regarding sustainability, affordable housing, density, mobility, and aging in place. The 2008 City Council supported the idea of a Visioning Project but proposed it be expanded to address the broadest questions about the future of Lake Oswego, including such topics as business and economic development, housing, parks, education, public safety, facilities and library services. The 2008 Council deferred commitment to a Visioning Project so that the 2009 newly elected Mayor and Council could establish the project scope and direction. The Visioning project can be scaled to serve the needs of the Periodic Review/Comprehensive Plan Update process and help identify needed changes to the 73 Comprehensive Plan and codes, or it can be expanded to address broader community issues. The decision of scope will necessarily have budget and staffing implications. Next Steps The City Council will be asked to adopt/support the visioning process which will begin with a lecture/discussion series, the goal of which is to stimulate community thinking about the future. 74