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HomeMy WebLinkAboutAgenda Packet - 2009-04-14 Special 11111;Hlie fLAKEOsCITY COUNCIL SPECIAL MEETING iii AGENDA Tuesday, April 14, 2009 6:30 p.m. OR EGOS Council Chambers 2009 City Council City Hall Jack Hoffman, Mayor 380 A Avenue Donna Jordan, Council President Roger Hennagin Also published on the internet at: ci.oswego.or.us Kristin Johnson Contact: Robyn Christie, City Recorder Mary Olson E-Mail: rhristie@ci.oswego.or.us Sally Moncrieff Phone: 503-675-3984 Bill Tierney The meeting location is accessible to persons with disabilities. To request accommodations, please contact Public Affairs at 503-635-0236, 48 hours before the meeting. 1. CALL TO ORDER 2. ROLL CALL 3. COUNCIL BUSINESS 3.1 Findings, Conclusions and Order for NW Housing Alternatives Appeal (AP 09-02/LU 07-0031) - request to continue adoption to April 21 3.2 Award of a public improvement contract for the Lake Full Phase of the Lake Oswego Interceptor Sewer (LOIS) Replacement Project 4. STUDY SESSION 4.1 Metro Urban Reserves and Local Aspirations 4.2 West End Building Decision Process 5. ADJOURNMENT This meeting will be recorded and rebroadcast on Channel 28 Friday, 7:00 p.m. Sunday, 7:00 a.m. Saturday, 3:00 p.m. Wednesday, 2:30 a.m. CITY COUNCIL / LORA TENTATIVE SCHEDULE ROLLING UPDATE DATE MEETING Saturday, Community Roundtable, 10:00 a.m., Council Chambers April 18 Monday, Special Meeting, 4-5:30 p.m. WEB April 20 • Dr. Henry "Bud" Kass, Building Trust through Public Engagement Citizens'Budget Committee, 6:30 p.m. WEB Tuesday, Regular Meeting, 6:30 p.m. Council Chambers April 21 • LOIS Update • Sustainability Action Month Presentation • Community Service Award to TVF&R Assistant.:Chief and Lake Oswego resident Paul LeSage for lifesavl 0 • - forts • Distinguished Service Award, Ralph Thronburg • Adopting of findings for Sensitive Lands (Ord. 2527) • Public Engagement Update • Financial Report • Accepting Donation from Judie ammerstad • Recognition of Anni Miller's contributions to Lake Oswego's Tennis Program • Adoption of findings on NW Housing Appeal • Acceptance of certified local government grant for historic preservation activities • Landmark designation plaque and Historic Merit P: : entati• for National Historic Preservation Month Public Hearing siness Recycling Ordinance • "'Annexation of vacant parcel on Knaus Road (AN 09-0001) Study Session • Sewer Rate Increase Monday, dy Session, 6:30 p.m. WEB April 27 ®int meeting of the City Council and Lake Oswego School ard Tuesday, Citizens'Budget Committee, 6:30 p.m. WEB April 28 Thursday, Special Meeting, 7 p.m. Mountain Park Rec. Center April 30 • Joint meeting with the Mountain Park Homeowners Association Board Monday, Citizens'Budget Committee, 6:30 p.m. WEB - if needed May 4 BOLD ITEMS— New issues added to schedule Items known as of 4/9/09 CITY COUNCIL / LORA TENTATIVE SCHEDULE ROLLING UPDATE DATE MEETING Tuesday, Regular Meeting, 6:30 p.m. Council Chambers May 5 • LOIS Update • Farmers' Market poster contest winners • Intergovernmental Agreement with City of Portland Environmental Services for the Tryon Creek Restoration Project • Periodic Review Public Hearing • Sewer Rate Increase Thursday, Council Tour, 3:30 p.m. May 7 • Tour of Prototype Streetcar . e• •n Iron • ks Monday, Citizens'Budget Committee, 6:30 p.m. WEB - if neede•' May 11 Tuesday, Study Session, 6:30 p.m. Council Chambers May 12 • Meeting with Lake Oswego Rev.® Staff Tuesday, Regular Meeting, 6:30 .m. , ouncil Chambers May 19 • LOIS Update • Joint meeting with t Co fission for Citizen Involvement • Crandall Arambula a Path Presenation Public Hearing • Approve Work program t ate Comprehensive Plan (R-09-08) — PP 08-0012 Tuesday, _tudy Session, 6:30 p.m. Hosted by City of Tigard May 26 •j:nt Meeting with the Tigard City Council Tuesday, Reg `r Meeting, 6:30 p.m. Council Chambers June • LOIS Update Public Hearing Adoption of map for Palisades Neighborhood Plan • -e •gnition of Birdshill Neighborhood Tuesday, St . ession, 6:30 p.m. Council Chambers June 9 Tuesday, Regular Meeting, 6:30 p.m. Council Chambers June 16 • LOIS Update Public Hearing Tuesday, Study Session, 6:30 p.m. Council Chambers June 23 Tuesday, Study Session, 6:30 p.m. Council Chambers June 30 BOLD ITEMS— New issues added to schedule Items known as of 4/9/09 of LANE Ose. CITY OF LAKE OSWEGO COUNCIL REPORT TO: Jack D. Hoffman, Mayor Members of the City Council Alex D. McIntyre, City Manager ebtfr FROM: Joel B. Komarek, P.E., Project Director - LOIS- SUBJECT: Award of a Public Improvement Contract for the Lake Full Phase of the Lake Oswego Interceptor Sewer (LOIS) Replacement Project. DATE: April 8, 2009 ACTION Council is requested to award a public improvement contract to Advanced American Construction, Inc. in the amount of$26,158,373 for construction of the Lake Full phase of the LOIS project. • INTRODUCTION/BACKGROUND • Pursuant to Oregon Revised Statutes (ORS) Chapter 279A and Section 103 of Lake Oswego Public Contracting Rules (LOPCR), the City conducted and completed a price based competitive procurement of a construction contractor to construct the Lake Full phase of the LOIS project. Because the contract amount exceeds $100,000, this contract must be awarded by the City Council. DISCUSSION Beginning October 2008, the LOIS project team initiated a construction contractor prequalification process pursuant to ORS 279C.430. Solicitation of statements of qualifications was published in the Seattle and Portland editions of the Daily Journal of Commerce (DJC) and through the Engineering News Record (ENR), a construction trade publication with national distribution. This process concluded in December 2008 resulting in a determination that the following list of general contractors and specialty subcontractors possessed the necessary experience, skill and financial wherewithal to undertake the Lake Full phase of the LOIS project (see attachment A). Council Report 04/08/2009 Page 2 In early February 2009, prequalified contractors were invited to prepare competitive bids in response to a solicitation for bids published in the DJC. On April 2, 2009, bids were received from 4 prequalified bidders. The bidders and amounts bid are shown below: Bidder Name Bid Amount Advanced American Construction, Inc. $26,158,373 Triton Marine Construction $34,888,849 The Dutra Group $37,544,638 General Construction/Kiewit $56,184,177 Engineer's Estimate $42,000,000 The project team evaluated each bid to determine if all bids were "responsive" and "responsible". By definition a "responsive bid" is a bid that complies with all bid submittal requirements as stated in the solicitation document. Generally, this includes completing the bid form, submitting the required bid security, acknowledging receipt of addenda, submitting required subcontractor disclosure forms, providing information regarding contractor licensing and residency status and submitting the bid prior to the date and time set for bid closing. With regard to "responsiveness" criteria, all bids were determined responsive. Bidder "responsibility" criteria are established by ORS 279C.375. In making a determination as to bidder "responsibility", the local contracting agency must: 1. Check the list created by the Construction Contractors Board under ORS 701.227 for bidders who are not qualified to hold a public improvement contract. 2. Determine whether the bidder has met the standards of responsibility. In making the determination, the contracting agency shall consider whether a bidder has (or is): a. Available the appropriate financial, material, equipment, facility and personnel resources and expertise, or the ability to obtain the resources and expertise, necessary to meet all contractual responsibilities. b. A satisfactory record of performance. c. A satisfactory record of integrity. d. Qualified legally to contract with the contracting agency. e. Supplied all necessary information in connection with the inquiry concerning responsibility. Through the conduct of the contractor prequalification process, the above analysis was made. A further check on bidder "responsibility" typically comes from an analysis of each bidders bid. For a unit price contract, such as the Lake Full contract, individual unit prices times the estimated quantities for each item of work are checked to ensure Council Report 04/08/2009 Page 3 no mathematical errors exist. Through the conduct of this additional investigation, the project team determined that all bids were responsible. With the above determinations made, the LOIS project Director issued the required Notice of Intent to Award to all bidders on April 3, 2009. This notice must be issued not less than 10-days prior to award of the Contract by the awarding authority. Within 7- days from the notice, any bidder other than the apparent low bidder, may file a protest with the contracting agency if that bidder believes they would be adversely affected by award to the lowest responsive, responsible bidder. The written protest must demonstrate that all lower priced bids are ineligible for award because: 1. The lower priced bids were nonresponsive; or• 2. The contracting agency committed a substantial violation of a provision in the solicitation document or any applicable procurement statute or rule and because of the violation the protesting bidder's bid was unfairly evaluated. On April 3, the President of Advanced American Construction (AAC) called to discuss the basis of their bid and to assure the City that their bid was sufficient to cover their costs of construction and provide a reasonable profit. Some reasons given for the difference between AAC's bid and the engineer's estimate include: 1. Materials costs— Prices of stainless steel and carbon steel have fallen by more than 50% from all time highs last summer; • 2. Adequate time was allowed by the bid period to fully understand the project scope, schedule and risks; 3. The contract documents fairly allocate project risks to those parties best able to manage and control those risks; 4. AAC is a local company with headquarters close to the project site; 5. AAC owns most of the equipment planned to be used on the project; 6. AAC has prior experience working on Oswego Lake; and 7. AAC is familiar with the City and the project team and believes they will be treated fairly throughout the construction contract. ALTERNATIVES & FISCAL IMPACT As noted above, all bids submitted were determined to be responsive and responsible. Therefore, according to the least cost policies of public contracting established by the State of Oregon, the City must either: 1. Award a public improvement contract to Advanced American Construction, Inc. in the amount of$26,158,373 for construction of the Lake Full phase of the LOIS project; or 2. Make findings that good cause exists and the public's interest protected if all bids were rejected and a new bidding process undertaken. Council Report 04/08/2009 Page 4 RECOMMENDATION Substantial cost and effort has been expended by the City and bidders in conducting and responding to this solicitation process. It is the opinion of the Project Director that no good cause exists for findings that: 1. The solicitation process was flawed or violated public contracting laws or rules; 2. AAC was not a responsive and responsible bidder as defined by statute; and 3. The public's interests would be best served by rejecting all bids and rebidding the project. Furthermore, not awarding the contract would result in project delay and expose the City to sanctions for violating the terms of our MAO and increase the risk of further violations of the Clean Water Act. Therefore, it is the Project Director's recommendation that Council select Alternative #1 and award a public improvement contract to Advanced American Construction, Inc. in the amount of $26,158,373. ATTACHMENTS 1. List of Prequalified Contractors Sustainability has been considered as part of this recommendation. Reviewed by: partment Director Finance Direc City trey Alex D. clnty e City Manager Lake Oswego Interceptor Sewer—Lake Full Applications for Bidder Prequalification (General Contractor, Pile Driving, Ground Anchors, and HDPE Pipe) Complete Evaluation Results—Revised 1/9/09 Prequalified General Contractors Prequalified Pipe Pile Driving Prequalified Ground Anchor Prequalified HOPE Pipe Fusion Specialty Contractors Installation Specialty Contractors and Deployment Specialty Contractors Advanced American Construction, Advanced American Construction, Hayward Baker,Inc. Advanced American Construction, Inc. Inc. Tukwila,WA Inc. Portland,OR Portland,OR (206)223-1732 Portland,OR (503)445-9000 (503)445-9000 (503)445-9000 Dutra Construction Company,Inc. American Civil Constructors.West Jensen Drilling Cross Marine Projects San Rafael,CA Coast,Inc. Eugene,OR American Fork,UT (415)258-6876 Seattle,WA (541)726-7435 (801)763-1223 (206)763-1230 General Construction Company Dutra Construction Company,Inc. Layne Christensen Company Dutra Construction Company,Inc. Poulsbo,WA San Rafael,CA Layne GeoConstruction Division San Rafael,CA (360)779-3200 (415)258-6876 Butler,PA (415)258-6876 (724)283-2262 Hamilton Construction Company General Construction Company Northwest Cascade, Inc. General Construction Company Springfield,OR 97477 Poulsbo,WA Puyallup,WA Poulsbo,WA (541)746-2426 (360)779-3200 (253) 848-2371 (360)779-3200 James W.Fowler Company Traylor Brothers,Inc. Triton Marine Construction Dallas, OR Evansville,IN Corporation (503)623-5373 (812)477-1542 Bremerton,WA (360)373-7090 Kokosing Construction Company Triton Marine Construction Durocher Marine Division Corporation Cheboygan,MI Bremerton,WA - (231)627-5633 (360)373-7090 Traylor Brothers,Inc. Vortex Marine Construction,Inc. Evansville,IN Oakland,CA (812)477-1542 (510)261-2400 Triton Marine Construction Corporation - Bremerton,WA (360)373-7090 Vortex Marine Construction,Inc. Oakland,CA (510)261.2400 t LAKE &I oswfc 10. CITY OF LAKE OSWEGO COUNCIL REPORT OnnGON TO: Jack D. Hoffman, Mayor Members of the City Council Alex D. McIntyre, City Manager FROM: Denny Egner, AICP, Assistant Planning Director SUBJECT: Community Aspirations DATE: March 31, 2009 ACTION The Council is requested to approve a statement of community aspirations to be sent to Metro for incorporation in their "Building the Greatest Place" process. The draft community aspirations statement is attached. INTRODUCTION/BACKGROUND Metro asked each jurisdiction in the region to submit a statement of its aspirations so the Metro Council will have a better idea of what the long term community goals are and how those goals fit with the Metro 2040 urban growth functional plan. Metro is requesting this information now because they are in the process of conducting a number of major planning efforts including: • Building the Greatest Place (Metro 2040 plan update). ■ Urban and Rural Reserves (The project will identify areas that are expected to be added to the urban growth boundary within the next 20-50 years. The project will also identify rural areas that will not be added during the same time period). ■ Urban Growth Report and UGB Amendments (Depending on the findings of the urban growth report, Metro may be acting to expand the urban growth boundary in 2010). • Regional Transportation Plan (The regional transportation plan sets the framework for regional investments in transportation). • High Capacity Transit Element (This will be part of the RTP. It establishes the long range plan for how high capacity transit will serve the region). Council Report 03/31/2009 Page 2 Metro requested community aspirations to help determine if regional investment decisions will coincide with community expectations for growth. Regional investment decisions are likely to be made in a manner that supports development that is consistent with Metro's 2040 goals. Key issues that are expected to be addressed in the aspirations include short and long term growth expectations, the level of commitment to 2040 goals, and the types of local investments that are currently being made to support development in Metro designated town centers. DISCUSSION With the new City Council and many urgent community issues, the timing for a thoughtful and broad based discussion about community aspirations is not ideal. The best approach would be to adopt community aspirations following a community visioning process. Because the Metro timeline is immediate, we do not have that option. Staff has prepared a draft set of community aspirations for Council consideration. The draft aspirations are simple, based on our comprehensive plan, and reflect recent City discussions about development options in the Stafford basin. The community aspirations focus on the following key points: ■ Growth and Development— Lake Oswego's growth targets as expressed in Title 1 of the 2040 Functional Plan should not change. The City has been growing at a slower rate than originally anticipated when targets were established in 1994 and the time frame for the planned growth should be extended. • Town Center Development— Lake Oswego is strongly committed to continued growth and redevelopment in its two town centers: downtown and Lake Grove. The Redevelopment Agency has helped promote development in the downtown and the recently adopted Lake Grove Village Center Plan is expected to help support redevelopment in Lake Grove. • Foothills Redevelopment—The City is exploring the redevelopment of the Foothills area as a transit supportive expansion of the downtown. • High Capacity Transit—The City supports the extension of the Portland street car to Lake Oswego. • Stafford Basin —The historic position of the City has been to oppose the inclusion of Stafford in the urban growth boundary. Current City plan policies discourage expansion into the area. If this area is eventually designated as an urban reserve area and ultimately added to the UGB, the City wants to have a primary decision . making role in the way in which development occurs. If the Stafford area is included as an urban reserve, planning for the area must occur in a holistic way that focuses the most intense development around 1-205 in a manner that can take advantage of east-west transportation systems and the potential for extension of light rail service. Council Report 03/31/2009 Page 3 The need to describe community aspirations is solely driven by Metro's timeline and planning process. Council's adoption of a statement of community aspirations should be considered an interim step toward a broader vision for the Community. If the City enters into a visioning process over the next few years, the statement of community aspirations can then be updated to reflect the adopted vision. ALTERNATIVES & FISCAL IMPACT The aspirations statement is intended to give the Metro Council assurance that the City is committed to 2040 objectives. Failure to adopt a statement may jeopardize regional funding for transportation projects that may benefit Lake Oswego. A wide range of aspirational statements could be made. Staff has attempted to distill ideas and concepts into a simple set of statements that show support for 2040 concepts yet provide a degree of flexibility for local decisions. RECOMMENDATION Review and adopt the proposed statement of community aspirations. Reviewed by: Sustainability has been considered as part of this recommendation. Department r ctor Alex D. McIntyre City Manager • • Lake Oswego Community Aspirations — Draft 3-31-09 • Lake Oswego's aspirations are set forth in its Comprehensive Plan and supporting documents. The Comprehensive Plan outlines a vision for Lake Oswego that includes vibrant town centers and quiet residential neighborhoods that fit well into a serene natural landscape. Key aspects of our aspirations are described below: Housing The City's aspirations include accommodating its target number of housing units under Title 1 of the Metro 2040 Functional Plan, but over a longer time frame than originally anticipated. Lake Oswego has been growing at a slower rate than set forth under the 2040 plan, and for that reason the City expects to meet Title 1 capacities by 2030 rather than 2017. Lake Oswego's target capacity under Title 1 is 4,049 housing units between 1998 and 2017. In the time period between 1998 and 2007, 756 dwelling units have been built. The remaining capacity target is 3,293 units. We anticipate the majority of the new units will be accommodated in our two Town Centers. In regard to shifting housing trends and affordable housing, the City Council has adopted a 2009 Council Goal to explore more opportunities for encouraging secondary dwelling units. Town Center Development Lake Oswego has high hopes for its two Town Centers: Downtown and Lake Grove. Downtown Lake Oswego - The redevelopment in the downtown area over the past ten years has been recognized as a model for the region. The City's redevelopment program has been successful in attracting development to the downtown through street and park improvements and development agreements that resulted in construction of a public parking garage within a private development. The redevelopment plan anticipates continued public/private partnerships to encourage additional mixed use and housing projects within the downtown. The City is in the process of examining how to expand its downtown district to include the area east of downtown between Hwy 43 and the Willamette River. This area is known as the "Foothills" area and is well suited to accommodate additional housing and some office employment. Housing density in this area is dependent on a number of factors including compliance with the State Transportation Planning Rule. The Foothills area has excellent redevelopment potential due to its proximity to the downtown and to the new park on the Willamette River waterfront known as Foothills Park. Foothills is an area that is well suited for transit oriented development given that the proposed Portland to Lake Oswego streetcar line is immediately adjacent to the area. The City has been actively pursuing the planning and redevelopment of this area. The following studies were completed: 2002 — Concept Plan; 2003 —Transit station/park and ride study; 2005 —Access, capacity and funding study; and 2008 — urban renewal feasibility study. We continue to work toward the redevelopment of this area and envision it as an extension of the downtown town center. New street infrastructure and structured parking are key features that an expanded urban renewal district may assist with in this district. Other downtown redevelopment sites include the Wizer's, Safeway, and Albertson's shopping center sites. Each site has excellent potential for mixed use development. Redevelopment is also a possibility for the Oswego Point apartments and the riverfront development at Oswego Point. All of these sites are currently planned and zoned for a more intense mix of housing and commercial use. Lake Grove - The City also has a designated town center in the Lake Grove area. In 2008, the City adopted the Lake Grove Village Center Plan to guide development in the area. The plan anticipates that over the next 20 years Lake Grove will be transformed from an auto oriented commercial strip to a pedestrian friendly mixed use center with high density housing and supportive commercial uses. The district is close to the major regional employment center along Kruse Way so there are excellent opportunities to create a center where jobs, housing, and shopping are within easy walking distance. The City is currently in the process of developing a refinement plan for Boones Ferry Road which runs through the center of the Lake Grove. The plan will result in a roadway design and improvement project that provides a pedestrian friendly environment with new bikeways, intersections, plazas, and pedestrian crossings. No funding source is currently identified for the road improvement project or other improvement projects identified in the Lake Grove Plan. The City has considered establishing an urban renewal district in the area, but a final decision has not been made. Transit and Street Car • Lake Oswego's aspirations include the extension of the Portland streetcar along the Willamette Trolley line to serve the downtown and the Foothill's area with frequent high capacity transit service. The extension of this line is critical to the community's vision for these areas. In addition, it is anticipated that a heavy rail commuter line will one day follow the Portland and Western Rail line that extends from Tualatin to Portland through Milwaukie. A downtown Lake Oswego stop will enhance the transit orientation of the downtown. Lake Grove Village Center Plan anticipates that with added housing in the area, better bus transit will be more viable. Today, bus service is lacking. The City also anticipates that development of the heavy rail commuter train would include a Lake Grove area stop which would add transit service to the area. Environmental Quality and Sustainability Lake Oswego has been a regional leader in programs to protect the environment and promote sustainability. The City expects to continue to provide strong leadership in these areas into the future. In 2008, the City formed a new Sustainability Advisory Board. Stafford Basin — Urban Reserves The City does not support or envision urban levels of development in the upper Stafford basin. The current Comprehensive Plan includes policies that discourage urban development in this area. Dense urban development in this will detract from the livability of Lake Oswego by increasing congestion on Highway 43 through the downtown and into Portland. The northern, upper portion of the Stafford basin is envisioned to be a rural enclave within the region providing access to small community farms and sustainable agriculture in close proximity to the city center. Lake Oswego anticipates higher density urban development adjacent to 1-205 where vehicular and transit access will provide connections to the east and west. The City expects to have a primary decision-making role in any planning and development decisions for the area. OF LAKE oswECo - CITY OF LAKE OSWEGO COUNCIL REPORT oREGoS TO: Jack D. Hoffman, Mayor Members of the City Council Alex D. McIntyre, City Manager FROM: Brant Williams Director of Economic and Capital Development SUBJECT: West End Building Decision Process Study Sessions DATE: April 9, 2009 ACTION No action is requested of City Council. INTRODUCTION/BACKGROUND At its Tuesday and Wednesday evening study sessions, City Council will resume discussing the options for the future of the West End Building and other key City facilities, including City Hall, Library, South Shore Fire Station, and Maintenance Services Building. Since the last study session in February, Councilors Moncrieff and Olson have worked with staff to develop a draft plan for addressing the significant issues associated with each of these facilities. This plan is based on specific goals and guiding principles that are intended to result in an agreed upon direction for addressing City facility issues. DISCUSSION To advance the City Council's discussion about the West End Building and City facilities, a draft plan as been developed to address the key issues described in the West End Building Decision Process Report, which was distributed to Council members prior to the February 10 study session. The draft plan provides a series of goals, guiding principles, and implementation strategies that are specific to the facility issues facing the City. Given the complexity and associated costs of the issues, the plan is intended to be one that will need to be implemented over time. Thus, the plan also suggests a priority for the various proposed implementation strategies. Councilors Moncrieff and Olson will provide an overview of this plan at the study session. Attached is a copy of this two-page plan. Council Report April 9, 2009 Page 2 ALTERNATIVES & FISCAL IMPACT Fiscal implications for the various options for City facility are provided in the West End Building Decision Process Report, Exhibit Q. As directed by Council, additional fiscal information will be developed for the Wednesday study session. RECOMMENDATION Review and revise as necessary the draft plan for City facilities. If the draft plan is generally acceptable to City Council, schedule a public hearing to receive public input about the draft plan prior to formal Council consideration and adoption. ATTACHMENTS 1. Goals, Guiding Principles and Implementation Strategies for Lake Oswego Facilities - DRAFT Reviewed by: / Sus inabilit s been considered as part of this recommendation. ail Department Director na Finance Director na City Attorney Alex D. McIntyre City Manager DRAFT Goals, Guiding Principles and Implementation Strategies for Lake Oswego Facilities 4-3-09 Goals ✓ Develop a plan that will gain broad public support and community consensus with an emphasis on bringing the community together over the West End Building issue ✓ Given the complexity of City facility issues and their associated costs, develop an implementation strategy that may be longer-term including an agreed upon set of priorities for moving forward ✓ Address health and safety problems with existing facilities ✓ In general, retain current facilities and public services in the vicinity of where residents have come to expect them ✓ Provide new opportunities for civic services and additional development in Lake Grove Village ✓ Provide a long term strategy for strengthening the juncture of Lake Grove Village and the Meadows/ Kruse Way office corridor ✓ Explore other long term options for a recreation center Guiding Principles 1. Retain City Hall and the Library in downtown. 2. Explore opportunities to enhance the Lake Grove area, including providing civic services. 3. Address health and public safety issues with existing City facilities. 4. Because of current economic conditions, retain the West End Building for at least three years; maximize the use of the building including both public and private uses. 5. Enhance the value of the West End property to maximize future use or resale. 6. Forego the idea of a City-initiated community center at the West End Building. 7. Develop a public policy strategy for addressing recreation needs in the community. Implementation Strategies Adopt a resolution that binds the guiding principles including a set of implementation strategies for addressing each principle: 1. Retain City Hall and the Library in downtown ✓ Replace or repair City Hall with the assistance of LORA funds ✓ Build a new larger main library in downtown though public/private partnership opportunities 2. Explore opportunities to enhance the Lake Grove area, including providing civic services ✓ Consider siting and building a new Police Station with 911 in Lake Grove ✓ Consider providing a new library presence in Lake Grove ✓ Explore funding strategies for implementing improvements in Lake Grove 3. Address health and public safety issues with existing City facilities ✓ Propose a public safety bond measure to build a new Police Station, South Shore Fire Station, and improvements to the Maintenance Services Facility ✓ Replace or repair City Hall with the assistance of LORA funds 4. Because of current economic conditions, retain the West End Building for at least three years; maximize the use of the building including both public & private uses ✓ Lease the non-public portion of the West End Building for non-profit and/or incubator businesses 5. Enhance the value of the West End property to maximize future use or resale ✓ Prepare a development plan the property and for other underdeveloped properties in the Boones Ferry/Kruse Way area ✓ Rezone the property for higher density development that will maximize the future use including public/private partnerships or for eventual resale for private use. ✓ Lease the unused portions of the building 6. Forego the idea of a City-initiated community center at the West End Building 7. Develop a public policy strategy for addressing recreation needs in the future ✓ If the City decides to pursue a future recreation center/swimming pool, develop a public policy strategy that includes adopting policies in the City's comprehensive plan for such services. General Priority for Implementation Strategies 1. Develop a draft resolution that defines the guiding principles and priority of implementation strategies; present this resolution for public review and comment; conduct a hearing to receive public input and adopt a final resolution. 2. Lease the non-public portion of the West End Building for non-profit and/or incubator businesses. 3. Propose a public safety bond measure to build a new Police Station, South Shore Fire Station, and improvements to the Maintenance Services Facility. 4. Consider siting and building a new Police Station with 911 in Lake Grove. 5. Prepare a development plan the West End property and for other underdeveloped properties in the Boones Ferry/Kruse Way area. 6. Rezone the West End property for higher density office and commercial development. 7. Explore funding strategies for implementing improvements in Lake Grove. 8. Consider providing a new library presence in Lake Grove. 9. Build a new larger main library in downtown though public/private partnership opportunities. 10.Replace or repair City Hall with the assistance of LORA funds. 11.If the City decides to pursue a recreation center/swimming pool, develop a public policy strategy for providing these services. 11.10fLAKECITY COUNCIL SPECIAL MEETING ► AGENDA Wednesday, April 15, 2009 6:00 p.m. OR EGOS Council Chambers 2009 City Council City Hall Jack Hoffman, Mayor 380 A Avenue Donna Jordan, Council President Roger Hennagin Also published on the internet at: ci.oswego.or.us Kristin Johnson Contact: Robyn Christie, City Recorder Mary Olson E-Mail: rhristie@ci.oswego.or.us Sally Moncrieff Phone: 503-675-3984 Bill Tierney The meeting location is accessible to persons with disabilities. To request accommodations, please contact Public Affairs at 503-635-0236, 48 hours before the meeting. 1. CALL TO ORDER 2. ROLL CALL 3. EXECUTIVE SESSION Pursuant to ORS 192.660 (2) (d) to conduct deliberations with persons designated to carry on labor negotiations 4. RETURN TO OPEN SESSION 5. STUDY SESSION 5.1 West End Building Decision Process 6. ADJOURNMENT This meeting will be recorded and rebroadcast on Channel 28. See www.tvctv.orq for up to date playback times.