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HomeMy WebLinkAboutAgenda Packet - 2009-07-28 Special OF LAKE OS iv CITY COUNCIL SPECIAL MEETING AGENDA Tuesday, July 28, 2009 6:00 p.m. OREGO$ Council Chambers 2009 City Council City Hall Jack Hoffman, Mayor 380 A Avenue Donna Jordan, Council President Roger Hennagin Also published on the internet at: ci.oswego.or.us Kristin Johnson Contact: Robyn Christie, City Recorder Mary Olson E-Mail: rchristie@ci.oswego.or.us Sally Moncrieff Phone: 503-675-3984 Bill Tierney The meeting location is accessible to persons with disabilities. To request accommodations, please contact Public Affairs at 503-635-0236, 48 hours before the meeting. 1. CALL TO ORDER 2. ROLL CALL 3. EXECUTIVE SESSION 3.1 Closed Session under authority of ORS 192.660 (2) (h) to consult with attorney regarding legal rights and duties of a public body with regard to current litigation or litigation likely to be filed 4. STUDY SESSION 4.1 Centennial Update (no written report) 4.2 Neighborhood Plan Update 1 4.3 Public Safety Facilities 31 4.4 Mayor's Institute on Design 5. ADJOURNMENT Watch this meeting live on Channel 28 or live via live streaming video at mms://www.ci.oswego.or.us/live. Also rebroadcast on Channel 28: Friday, 7:00 p.m. Sunday, 7:00 a.m. Saturday, 3:00 p.m. Wednesday, 2:30 a.m. AI iOFLAKEOs, 4.2 o ar ti CITY OF LAKE OSWEGO 7-28-09 c COUNCIL REPORT OREGON TO: Jack D. Hoffman, Mayor Members of the City Council Alex D. McIntyre, City Manager FROM: Laura Weigel, Neighborhood Planner DATE: July 20, 2009 SUBJECT: Neighborhood Planning and Implementation Update ACTION The purpose of this report is to provide the City Council with an update on the neighborhood planning program, including plan implementation activities. No Council action is required at this time. BACKGROUND Council has two goals related to neighborhood planning: 1. Complete a review of existing neighborhood plans and the process for selecting, writing, and implementing the plans. 2. Implement existing plans (Glenmorrie, Waluga, Lake Forest, Palisades, and Lake Grove). a. Adopt code amendments implementing plans. The purpose of this work session is to provide a status update on these Council goals and also provide some cost estimates for implementing the recently adopted Palisades plan. 1 Council Report 07/20/09 Page 2 Adopted Plan Status The chart below gives a brief overview of the status of all of the adopted neighborhood plans. r, '', a 3I � �' �r��� �iI.t �r.y1�� Y P,.rm�wS.��`-zE. 47.�Y''�7✓N���� ,..�, �t!�R'�����.-.� a,3��. ���W S_���,.,s��47,F 11�u7 n. ..='�`zM�`11 Y�.�,'� .ram zM�fYaII�S�ni� Neighbor- Year Plan Status hood Adopted 1996 FAN 2008 A new R-6 zone was developed for FAN with plan adoption. The plan was FAN/Forest updated to updated in 2008 to include Forest Hills, but the action chart was not Hills include Forest updated. The neighborhood is active in plan implementation. Hills OT created a Design District Zone in 1982 that was updated in 1998 and Old Town 1998 again in the mid-2000's. An Action Chart is not included in the plan. There are outstanding implementation items, but how many is not clear. Staff has worked with the association since 2005 to identify items that still need implementation strategies. Current staff has been meeting almost Lake Grove 1998 bi-monthly with a new implementation committee (seven members) since November of 2007 to develop an overlay zone. The code provisions may be presented to Council and Planning Commission later this fall. In January of 2008 staff helped the association form a plan implementation committee, which meets bi-monthly. The committee Glenmorrie 2000 prioritized outstanding plan items and created a proposed overlay zone. The overlay zone was tentatively approved by the neighborhood on June 17, 2009 and will be presented to Planning Commission and City Council later this year. A plan implementation committee began working in January of 2008. In November 2008, the committee decided there were not enough people to meet regularly, so implementation work was turned over to the board. Currently, staff meets with the board during their monthly meeting for approximately one half hour to discuss the plan. The neighborhood has Waluga 2002 prioritized the unimplemented policies and recommended action measures. The neighborhood also recently conducted a neighborhood character analysis. Due to the limited amount of time spent working with staff; it is not clear as implementation will be considered complete. Lake Grove Village Center Plan was adopted in April of 2007 and contains approximately a third of the Waluga neighborhood. Staff started meeting with the board monthly in November of 2007 to work on plan implementation. The process is moving very slowly and the neighborhood is only about halfway through analyzing the plan. When the Lake Forest 2002 analysis is complete the strategies for implementation will need to be developed, which could likely take several more years. The neighborhood association has low participation. Lake Forest's annual meeting in April only drew three people who are not on the board. An Overlay Zone was adopted in 2008. The neighborhood recently asked Evergreen 2005 about the next steps for implementation and were directed to create a prioritized Action Chart that staff could help them complete with funding options, potential partners, and estimated costs. Staff is waiting for the neighborhood to form plan implementation Palisades 2008 subcommittees. An action chart was developed by staff at the Council's request to determine the fiscal impact of implementation. The action chart recommendations have not been prioritized by the neighborhood. 2 Council Report 07/20/09 Page 3 Neighborhood Plan Work Group Prior to developing a new neighborhood plan, the Planning Commission and staff proposed the formation of a small stakeholder working group to analyze the current neighborhood planning process. The working group includes: City Council: Bill Tierney, Liaison to the Planning Commission Planning Commission: Julia Glisson, Former Chair, and Adrianne Brockman Neighborhood Representatives: Warren Bacon, Evergreen Neighborhood Association Plan Committee Chair Bruce Brown, Uplands Neighborhood Association Planning Committee Chair Peter Klaebe, Rosewood Neighborhood Association Chair Neighborhood Planning Staff: Laura Weigel and Sarah Selden (currently on maternity leave) Lessons Learned About the Neighborhood Planning Process The working group reviewed the process, content and structure of neighborhood plans and evaluated concerns raised by the City Council, Planning Commission, neighbors, and staff about the strengths and weakness of the City's program. The initial review suggested the following baseline concerns and starting points: ■ The planning process takes too long. o Neighborhoods work on plans for years before they are selected to work with staff (or not selected and the process stalls). ■ The neighborhood planning process has not helped neighborhoods distinguish between those policies that are appropriately city-wide in implication and those that are more appropriate for a neighborhood by neighborhood determination. This can foster conflicts between what the neighborhood proposes and what the City has planned (for example _.. a neighborhood wants to down zone, which is in conflict with the comprehensive plan). ■ The terminology employed in the planning process--"policy", "goal" and "recommended action measures" can be confusing because those terms do not uniformly identify where the responsibility for implementation lies. ® For some, the relationship between neighborhood plans, the comprehensive plan, and the community development code is unclear. Currently, plans are adopted into the comprehensive plan with the expectation by the neighborhood that plan policies will guide developers and govern development applications. The challenge is that without adoption of corresponding development code language, the proposed policies are simply policy statements, but are not otherwise enforceable. • While the plans acknowledge that implementation depends on funding and resources, the lack of clarification about funding sources promotes confusion about implementation expectations. 3 Council Report 07/20/09 Page 4 o Funding strategies are not identified. There needs to be clear expectations about the source of funds, including the possibility of creating local improvement districts, grants, partnerships, etc. The recurring theme that the working group identified as the biggest challenge in the planning process was the need to manage the expectations of what a plan could accomplish for a neighborhood and the need to identify who is responsible for implementation. A New Planning Approach In response to these issues, the working group has developed a revised planning process/work plan (Exhibit 1). The neighborhood would work with staff to identify both neighborhood and staff resources available to conduct the planning process and assign responsibility and develop a timeline with milestones. This could allow staff to work on multiple plans at the same time. They also propose revising the Neighborhood Planning Kit to provide specific guidance on how to develop plan content. The revised kit would include: • A more specific structure that directly addresses how the plan could be included in the Comprehensive Plan, Community Development Code, Capital Improvement Projects (and identity other funding sources), and where/how new projects and programs could be implemented with what resources (Exhibit 2). ■ A revised plan purpose (Exhibit 3). • New guiding principles for plan development (Exhibit 4). ■ How to develop the neighborhood profile, including templates for the general neighborhood and neighborhood character survey's. • A set of optional chapters that may be included in the plan based on the desire of the neighborhood. Proposed Chapter topics are: Land Use & Character, Transportation, Housing, Open Space and Recreation, Environmental Sustainability, Citizen Involvement, Public Safety, and Economic Development o Each chapter has a stated purpose (see Exhibit 5) and a list of questions to consider when developing recommendations and potential maps to include. The structure of the chapters will be the same for each topic and include (Sample Structure Exhibit 6): • Inventory and Analysis • Neighborhood Objectives ■ Neighborhood Comprehensive Plan Policies • These get adopted into the Comprehensive Plan • Neighborhood Plan Action Chart (Exhibit 7). • Community Development Code • Capital Improvements • Programs/Projects 4 Council Report 07/20/09 Page 5 DISCUSSION Is this the right approach? Staff is currently working on the draft of the revised Neighborhood Planning Kit and will share the draft with the working group for feedback when it is complete. Does Council want to review the draft prior to its review by the Planning Commission, neighborhood associations and LONAC? Other questions for discussion 1. What is the best approach for working with neighborhoods that are primarily located in the county? What levels of service should the City provide? Nei.hborhoods within LO's USB that are not full annexed %within City Year Neighborhood Jurisdiction Recognized Status Lake Forest 37% 2000 Has an adopted plan. Has a written plan, but the neighborhood was not selected by the City during the last application process to Rosewood 9% 2005 receive staff assistance. Birdshill 9% 2009 Skylands 5% Seeking Forest Highlands developed a plan with staff in the late Forest 1990's that was not adopted Highlands 80% 1977 by the City. Oak Creek 78% 1993 Not Active. 2. How should the city respond to neighborhoods which have developed plans, but have not been selected to work with staff on adoption? Should they be asked to revise their plans to reflect the new plan structure? ■ Rosewood • Country Club North Shore 3. The neighborhoods that have adopted plans, but are not officially working on plan implementation with staff— should they receive staff resources to create/update action plans in order to track plan implementation? 5 Council Report 07/20/09 Page 6 Palisades Neighborhood Plan Council requested that staff develop a Palisades Plan Implementation Chart with associated costs as an example of what might be required to implement adopted plans. Staff has outlined the tasks, responsible party, the strategy, estimated costs, potential funding source and the status of the task in the attached document (Exhibit 8). Potential idea for funding priority Neighborhood Plan projects in the future Staff proposed the creation of a new funding mechanism for neighbor projects/plans as part of the city's capital improvement program. The fund could provide an opportunity for neighborhoods (all neighborhoods, not just the ones that have adopted plans) to apply for funding for neighborhood projects. These projects could be ranked based on a yet-to-be determined set of criteria, and grants would be awarded to the projects that best meet the criteria. The proposed process is very similar to how the Neighborhood Enhancement Grant Program works now. Currently community organizations (NA's, HOA's, PTA's, etc...) apply for grants through the Neighborhood Enhancement Grant (NEP) program for specific projects that would not be accomplished under a different City program. The grants are often awarded for landscaping projects and neighborhood signs. The proposed neighborhood projects fund was not included in the 2009-10 CIP budget. Thus, the relatively small budget for the NEP program is currently the main source of funding for neighborhood association projects. This fiscal year, the NEP budget is $30,000. The limited scale of the NEP funds raises two questions: 1. Should the NEP funds be increased in 2010-11? 2. Should the NEP awards be limited to neighborhood associations only, exclusive of HOA and PTA projects that could conceivably be funded through other avenues? FISCAL IMPACTS Fiscal impacts will be assessed in the future as part of new neighborhood action plans. EXHIBITS 1. Planning process outline 2. Neighborhood Action Plan relationship to other City plans and programs 3. Revised Planning Purpose 4. New Guiding Principles 5. Chapters Purpose Statements 6. Chapter Structure Sample 7. Neighborhood Plan Action Chart Sample 8. Palisades Neighborhood Plan Implementation Strategy 6 Council Report 07/20/09 Page 7 Reviewed by: Sustainability has been considered as part of this recommendation. Department ctor NA Finance Director City A to .ey Ale ' D. Mc/ tyre City` ._,. -=ger 7 The Neighborhood Planning Process ,Neighborhood y .-... 'Action Plan i Staff Committee Neighborhood o Month I Month 2 Month 3 Month 4 Month 5 Month 6,Month 7 !Month 5 Month 9 e itct€eK �sn that.the le tf b =defermineci hy' eiNAP `tvitti-st ff I assistance Yr C '.. EstabltshplanFramework .,'>�7 r Y t _. : i. _ , 1. Recruit a Neighborhood Action Plan Committee(NAPC)that represents a diversity of I opinions and is dispersed geographically throughout the neighborhood. x x 2.NAPC and staff develop a worplan, x X .a 3.Distribute a neighborhood survey.Staff provides survey template. 4,Conduct a demographic analysis of the neighborhood. z 5. Hold a neighborhood kick-off event. j x X X 6.Conduct a neighborhood character analysis.Staffprovides character anal sis template. — Y y y p = - — 7. Hold a neighborhood workshop: x x x ii. Compile description of unique neighborhood character and culture,and create a g p: p o g i. Conduct an analysis of neighborhood assets and deficiencies. neighborhood character map including an analysis of the neighborhood paths. edges,districts,nodes,and landmarks. iii. Gather ideas for the vision statement. 8. Draft a vision statement and determine plan chapters to include. i ,. 9. Hold Open House with neighborhood to share draft vision statement and plan chapter selection to receive feedback. X X x t 13evelo P1 n.0 a r 10.Draft Part 1 i. Neighborhood Profile I ii. Inventory and analysis iii. Neighborhood objectives iv. Neighborhood comprehensive plan policies 11.Present Part 1 to neighborhood for feedback. 12.DraftPart2 v. Neighborhood Action Steps a) Community Development Code b) Capital Improvements c) Programs/Projects 13.Present Part 2 to neighborhood for feedback. a 14.Draft Part 3 vi. Neighborhood Plan Action Chart a) Partner b) Time Frame i — c) Estimated Cost d) Potential Funding Strategy July 16,2009 EXHIBIT 1 DRAFT PAGE 1 of 2 CO 0 The Neighborhood Planning Process Neighborhood Action Plan • I Staff Committee ,Neighborhood:-.::-Month 1 Month 2 Month 3 Month 4 :Month 5 'Month 6 Month 7 Month 8 Month g 15. Share full draft plan with full neighborhood 16. Finalize draft based on neighborhood feedback 17. Neighborhood votes on adopting the plan X -Adapt --H�a''�b..?• .,�.,. -- _ -" � ,����-�� ,L a -.= ,_ ,;s�t3},`67��,a �„ .•��F' °� t_ �s .,r:. -=A x .,..,�Mz�=�p _. 18 Plan presented to the Planning Commission X X 19. Planning Commission makes recommendation to City Council X X 20. Plan presented to City Council,who revises and/or adopts x ; x MI itYtpteinentationif7Y1 iiin-g). ' '= : '. r The Neighborhood Plan Action Chart sets the course for plan implementation over many years; ■ ■ however,proposed Comprehensive Plan revisions and Community Development Code will be ado.ted at ste.2D if a..roved b the Ci Council, EXHIBIT 1 July 15,2009 PAGE 2 of 2 DRAFT 4 :-mac Neighborhood.Action Plans Relationship to City Plans.and Programs I 41 ii 1 Comprehensive Plan NeighborhtlOd Profile including Visiory, A Statement Neighborhood Objectives ADOPTED Nei hborhood Policies I by the;arty Neighborhood,Action Plan . A ' Neighborhood Profile including Community Development:Code: Vision Statement Overlay Zone . Neighborhood Objectives ep Neighborhood Comp Plan:Policies I ACTION CHART Capital Improvements Community Development Code = Possible inclusion in CIP • Capital Improvements Identify funding sources - Including 66 Programs . grants, Local Improvement Districts, etc,: k f x., I ACCEPTED I APPROVED by the by the City i Neighborhood Association Programs` A, Identify funding sources including 4 grants Local Improvement Districts, etc:.: t r EXHIBIT 2 wi 3 0 :- 3 '^ .„--- ,,,, ,"-..:a rrw u a .. ' Ik. %H.,-.r i °v, n;=ate',a _..: .ti¢i;: `-k4?= ��.`."'; .... '�`. 1 The PURPOSE OF LAKE OSWEGO'S NEIGHBORHOOD ACTION PLANS Neighborhood action plans are developed to serve the following purposes for the City and the neighborhood: • To tailor the citywide concepts of the Comprehensive Plan to the unique fabric of Lake Oswego's neighborhoods. • To articulate a neighborhood's shared 20-year vision for the future of their area, within the context of the City's Comprehensive Plan. • To provide a framework for neighbors, elected officials, boards and commissions, and staff to guide their planning efforts and decisions, and track progress on achieving the neighborhood's vision. • To develop strategies to guide future neighborhood change while respecting the character and culture of the neighborhood and recognizing the role the neighborhood plays within the City and the region. • To evaluate the assets and deficiencies of the neighborhood and develop policies and action steps to address them. • To identify neighborhood policies, programs, standards, and prioritized projects that may be requested for inclusion in the Comprehensive Plan, Community Development Code, Capital Improvement Plan and the City's budget process, or identified for the neighborhood's own work program. • To promote collaboration between the City and the neighborhood in order to create and achieve mutual goals and a shared sense of responsibility. In addition to the primary purposes listed above, a successful neighborhood planning process may result in increased citizen involvement, the development of leadership amongst neighbors, and an increase in knowledge about the neighborhood and about local decision-making processes and procedures. EXHIBIT 3 13 GUIDING PRINCIPLES FOR PLAN DEVELOPMENT Neighborhood action plans should articulate a vision for future development. This vision should respect the past while addressing the needs of future generations, acknowledging that our world, country, region and local community will change over time. These plans are a tool to direct that change and accommodate the current and future needs of the neighborhood. The following general principles should guide the neighborhood and City's approach to plan development: ■ Involve affected agencies, City departments, board and commissions, interest groups and the business community in the planning process. ■ Conduct an open process with meaningful public participation so that the plan will be endorsed and embraced by a broad spectrum of neighborhood interests, organizations and residents. ■ Meet neighborhood, City, regional and state goals and expectations. Comply with and implement local, regional, and state plans and policies and acknowledge the role the neighborhood plays in the broader regional context. • Make recommendations unique to specific neighborhood conditions. These recommendations should support the comprehensive plan and not be in conflict with the comprehensive plan. Recommendations specific to the neighborhood could be proposed to be included in the comprehensive plan and community development code. If recommendations are made that would apply city-wide, they will be included in the neighborhood action plan for the neighborhood to pursue through city-wide channels. • View all ideas and actions through the lens of sustainability. The plan should support the long-term well-being of the people, organizations, economy and natural resources of the neighborhood and the community in order to meet present needs without compromising the ability to meet future needs. ■ Recognize that the neighborhood has the primary responsibility for championing the on-going plan implementation, with City assistance. EXHIBIT 4 15 PROPOSED CHAPTER PURPOSE STATEMENTS Each neighborhood should develop content that identifies and addresses the unique character of the neighborhood,and responds to City plans, policies and priorities as they relate to the specific neighborhood. Each neighborhood will identify the topic areas below that are most pertinent to their particular neighborhood. Not all plans must address all topic areas, although the City may also require that plans address certain topics depending on the neighborhood's circumstance. Land Use and Neighborhood Character Purpose The chapter should describe the existing land uses and character within the neighborhood boundaries. Based on this analysis along with neighborhood ideas and City plans and policies,recommendations should be made to strengthen,maintain, or alter neighborhood land uses and character.The plan should include a statement that captures and describes the unique features and characteristics of the neighborhood and identifies ways to encourage development that respects the neighborhood scale and character. If zoning changes are proposed that lower allowed density,the neighborhood must initiate the change necessary to accommodate any loss in density somewhere else within the neighborhood boundaries. Special consideration should be give to promote land use patterns that decrease the reliance on automobiles for local transportation. Transportation This chapter should outline the existing transportation and infrastructure conditions within the neighborhood. Based on this analysis, recommendations should be made to strengthen, maintain,or alter the transportation choices of the neighborhood. One of the key goals of these recommendations should be to coordinate vehicular, bicycle and pedestrian needs,taking into account the neighborhood's context within the City's overall transportation network, and the relationship between neighborhood land use and transportation patterns. Particular importance should be placed on creating safe pedestrian and bicycle routes to schools and commercial areas. Neighborhood recommendations should also consider traffic engineering standards that set parameters for the City's transportation system based on industry-wide safety criteria. Housing This chapter should describe existing housing types in the neighborhood and identify opportunities for providing a variety of housing options that can accommodate diverse financial capabilities,transportation needs,life style choices,and household compositions, including housing for Lake Oswego's workforce,families with school-age children, and aging in place.Housing opportunities should meet the needs of present and future residents while respecting the character of the neighborhood. Housing should use land and public facilities as efficiently as possible, respect environmentally sensitive areas and facilitate a decrease in vehicle miles travelled.The neighborhood plan should not serve as a barrier to attainable housing options. Open Space and Recreation This chapter should identify all existing active and passive parks and open spaces in the neighborhood, including outdoor school facilities that are accessible to the public.The chapter should describe any unmet neighborhood recreational needs and identify opportunities and strategies to address those needs; including increasing the accessibility to parks and meeting the needs of different park users.The neighborhood should consult the Parks and Recreation Master Plan to identify proposed projects that are slated to occur in the neighborhood. Environmental Sustainability This chapter should identify the natural resources within the neighborhood boundaries including trees and vegetation, streams and wetlands and outline opportunities to improve their condition for future generations. The impact the built environment(pervious surfaces,stormwater management systems, utilities)has on the neighborhood's ecosystem should be identified and if there are opportunities to lessen the impact they should EXHIBIT 5 PAGE 1 of 2 , 17 be discussed.Consideration should also be given to natural resources within the City and region that are impacted by the natural and manmade systems in the neighborhood.Neighborhoods in Lake Oswego have varying degrees of topography and natural resources within their boundaries,therefore each neighborhood will have varying levels of opportunities and concerns. Citizen Involvement This chapter should recognize the challenges of citizen involvement and identify strategies for including all interested neighbors in future neighborhood planning and implementation processes.The plan will outline the demographics of the neighborhood as part of the neighborhood profile, and every effort should be made to identify ways to communicate and involve residents from all geographic areas of the neighborhood, residents who represent diverse interests, and residents who reflect the demographic composition of the neighborhood. Public Safety This chapter should describe the neighborhood's unique public safety needs,and focus on opportunities for the neighborhood to support the City's public safety services through neighborhood communication,education and other programs.This chapter may include strategies to address personal safety within the public realm, as well as neighborhood preparedness for emergency situations such as natural disasters. Economic Development This chapter should identify areas that might be appropriate for the enhancement or development of neighborhood commercial uses, and support neighborhood-serving businesses if appropriate.if the neighborhood has commercial zones,the plan should identify any deficiencies in the type of services offered as a means to inform the City's economic development planning. If the neighborhood does not include zoning that allows for commercial uses,the neighborhood should consider whether or not it would like to have commercial goods and services within the neighborhood in the future, and if so, make recommendations on the uses and context within the neighborhood. EXHIBIT 5 PAGE 2 of 2 18 Sample Chapter Structure Housing This chapter should describe existing housing types in the neighborhood and identify opportunities for providing a variety of housing options that can accommodate diverse financial capabilities, transportation needs, life style choices, and household compositions, including housing for Lake Oswego's workforce, families with school-age children, and aging in place, Housing opportunities should meet the needs of present and future residents while respecting the character of the neighborhood. Housing should use land and public facilities as efficiently as possible, respect environmentally sensitive areas and facilitate a decrease in vehicle miles travelled. The neighborhood plan should not serve as a barrier to attainable housing options. Things to consider: • What is the range of housing types and costs in the neighborhood? • Can people new to the work force afford to live in the neighborhood? • Can teachers, public employees and nonprofessional people afford to live in the neighborhood? • Can people age in place? • Can seniors find housing? Can they afford it? • What is the interface between different types of housing?Are different transitions needed? • What is the character of the single family housing in the neighborhood? Should it be preserved? Maps to produce: Inventory of housing by type - units, price range, owners, renters Inventory and Analysis Describe the different types of housing choices in the neighborhood. Consider the questions above. Are the housing choices sufficient to meet the future needs of the neighborhood? If not, where are the gaps? Does the neighborhood have a unique style that should be preserved? If so, describe it. EXAMPLE Neighborhood Objectives Objectives: • The neighborhood would like to: o provide more housing opportunities for first time buyers. o ensure that the transition area between residential and commercially zoned areas are attractive and help mitigate the impact commercial uses might have on residents, such as noise, lighting, parking, and mass and height. o maintain the ranch style design that exists today on Blueberry Hill. Neighborhood Comprehensive Plan Policies • Because land is so expensive in Lake Oswego our neighborhood has determined that the most cost effective way to provide housing opportunities to first time buyers is through the development of condominiums. However, there is no multifamily zoning in our neighborhood; therefore we want to re-zone the area between Sunshine Road, Blue Sky Lane, Daffodil Alley, and Luminous Lane to R-2. • Re-zone the residential area abutting the commercial area to "neighborhood transition" to mitigate for commercial encroachment on residential development. Neighborhood Action Steps Community Development Code EXHIBIT 6 PAGE 1 of 2 19 HO 1: Neighborhood Transitions areas. Where commercial development abuts residential development the setbacks shall be as follows: Front: 20 feet Rear: 20 feet Side: 10 feet. HO 2: Front Yard Setback Plane- Single family housing. The front profile of a structure shall fit behind a plane that starts at the front yard setback line and extends upward to 16 feet in height, then slopes toward the rear of the lot at a slope of 6:12, up to the maximum height allowed at the peak. HO 3: Require all new housing larger than 3,500 square feet to be LEED Certified. Capital Improvements HO 8: Identify site appropriate for affordable multi-family housing units. Program/Projects HO 13: Educate neighbors about "green" remodeling practices. EXHIBIT 6 PAGE 2 of 2 20 Neighborhood Plan Action Chart ;included in other Potential City !Implementation Estimated Funding Neighborhood Adopted Land Use Recommendation ;Partner Cost Strategy ;Priority Plan? Community Development Code The City ; Completed with LU 1 includes:will adopt a new Overlay Zone for the neighborhood that;City with plan Completed �,I plan 11. Require landscaping and buffering for all new development i With plan and major remodels adoption 12. Maximum hardscape of 50%allowed on each parcel 3. Side yard setback will be a minimum of 10 feet in the R.75 I Staff hours= Develop a pilot lakefront zone or overlay zone for Area 1 that 500 would address the unique aspects of lakefront prosperities with NA, Lake Corp, Materials= Staff time and LU 2 ;Lake Views City 1000 materials required Medium LU 3 Capital Improvement Project(ideas accepted by City, but not guaranteed for funding) I Neighborhood Install Neighborhood Signs at neighborhood entryway points: Enhancement Yes.TSP LU 4 Happy Street and Happier Street NA $3,000 Grant Medium priority 52 NA with Staff Create a local Install new decorative street lights along Sunshine Alley, Birdwalk assistance in improvement i LU 5 Lane, and Doug Fir Ave. creating L1D. $20,000 district I Medium LU S Programs/Projects (ideas accepted by City, but neighborhood responsible implementing) Develop a"good neighbor" parking agreement with the post NA, Post office, Staff time LU 8 office. Planning Staff $1,000 required ,High Develop as part of "Good Neighborhood 'Guidelines" Encourage neighbors to think about neighbors view sheds when Maybe Metro LU 9 building or planting. NA 0 grant? Low LU 10 LU11 _ EXHIBIT 7 3 lisade N borh odPlan Im 10M� This hvill serge as a workingdocument to itri lement the vision of the Pali�s Nei f orhood flan:Once'the lsades Nei hoed Association Crams fc t tei an i ter enta€iori commiittees,thhe" illworl �the nei tificelib bit top-�. f1a e. smanrf-ems " - tt:as€i bated ttiz�eti e.Ci licies.a ac f sl rn ementatie work is- in neighborfli association ctt s Policiesart+t A n Respo �t t + i la ' sts Action Step PNA to identify neighborhood Work with community members,historians,and HRAB to create a book historians to work on project, Minimal staff time PNA member funding, 1 about the history of Palisades. PNA Si City(HRAB) HRAB to advise. possible for HRAB liaison, grants Incomplete Possible staff time.To be PNA to identify neighborhood led by PNA with outside Work with HRAB,L.O.Parks&Recreation Department,Clackamas County, historians to work on project, funding sought in Grants(for site markers& 2 and private property owners to develop a historic sites trail. PNA&City(HRAB) HRAB to advise. cooperation with HRAB. route signage) Incomplete Possible staff time.To be PNA to identify neighborhood led by PNA with outside Coordinate with HRAB and historic districts throughout the City to organize historians to work on project, funding sought in 3 historic walking tours through the neighborhood. PNA&City(HRAB) HRAB to advise. cooperation with HRAB. Grants(for marketing) Incomplete PNA to identify neighborhood Coordinate with HRAB to research and document significant archaeological historians to work on project, 4 sites including the burial grounds on Cook's Butte. PNA&City(HRAB) HRAB to advise. Minimal staff time. NA Incomplete Maintain communication with the cemetery about their needs. Identify community members to assist the cemetery with work days and other projects as they Staff time.Any funds for are identified.HRAB to advise on improvements would be Work with HRAB the City and Pioneer Cemetery owners to enhance and historical significance and grant sought from outside 5 preserve the historic value of the cemetery. PNA&City(HRAB) resources. sources. Grants Incomplete Educate and partner with Palisades community members to build City to Support PNA-directed relationships within the neighborhood and increase sustainable practices in action steps by connecting PNA Policy 1 all Palisades households. City to sustainability resources. Minimal staff time. Ongoing PNA to follow PNA-directed action step outlining conflict resolution procedure.City to No additional costs. continue coordinating mediation Mediation services are Ensure that conflict resolution procedures are available and communicated services through Clackamas existing City service Polls 2 to neighbors who have concerns about their neighborhood. City County through the County. Ongoing �� sn... Implement the Open Space Plan. Implementation techniques Strengthen the Palisades neighborhood character by maintaining and outlined in the plan include enhancing scenic resources,heritage landscapes,views and natural property acquisition,regulatory Staff time.Extent will resources identified in the Lake Oswego Open Space Plan(adopted in 2001, protections,tax incentives and depend on specific and that are essential to the character of the Palisades neighborhood. partnerships.LO should develop implementation approach Citywide a implementation taken.(See Action Step 10 Policy 2 City/PNA strategy for this plan. below) Incomplete EXHIBIT 8 PAGE 1 of 8 N 7 is will serge as a world document€€i#tri ement nisi n vt P t Nei f r€ood Platt:'On e h i ad s e" � Associatio Ci s fat ter ar im Iex rr€ do i ez rift i#e" r 9 , A m i�r€wif fly ne ghborhood to - .ifr €1a e. smandems " - n s€i a€ed timed a.to- licie .ar a sf sl rn mentatic work is- r nit hbor i associat n ctivt _, �leiesanrt A on Steps Respo st�t� " ll Estimate sts { As part of Comprehensive Plan, Maintain single-family character and existing zoning within the Palisades zone changes must comply with neighborhood. In the event of future redevelopment of Public Function and this policy. Park and Natural Area zones,ensure that existing open space,natural areas and recreational facilities are maintained and enhanced for use by Palisades PNA to advocate for the residents,and for their positive contribution to neighborhood character. preservation and enhancement of existing parks,etc. a.Promote and support the parks,recreational facilities,natural areas and historic sites,which are valued by Palisades residents as neighborhood Palisades to consider how amenities due to their positive contribution to neighborhood quality of life. proposed new lighting impacts neighborhood character and b.Consider the contribution of dark night skies to the neighborhood's habitat when responding to No concrete City costs Policy 3 character and its natural habitat. City/PNA development proposals. determined at this time. Ongoing Ensure development occurs and functions in a way that is compatible with the predominant character and conditions of the surrounding area and addresses residents'objectives as identified in the Neighborhood Character section of this plan. (See Land Use,Existing Conditions,Neighborhood Character). a.Ensure that new non-residential development is compatible with and creates a positive contribution to the pattern of single-family homes surrounded by scenic views,heritage landscapes,and natural resources. Implement Land Use Action Step b.Support ongoing observation and continued improvement to City 1 development standards for residential infill design to ensure they have their intended effect. Develop new standards for non- residential development in Staff time involved in c.Seek continued efforts for enhancing the accessibility and use of non- Palisades. reviewing development Implementation of residential and conditional uses while seeking resolution to traffic,on-street applications. a)though Action parking,noise and light trespass issues for nearby residents. Implement Plan action steps Step 4: calling for conditional use liaison Staff time involved in Incomplete d.Strive for creative solutions and resolution of parking,traffic,noise, and processes for resolving implementing Action Step 1 Policy 4 lighting and other neighborhood concerns. City/PNA issues. (see below). b)c)d): Ongoing Provide for residents'varied housing needs while ensuring the detached PNA to support diverse housing single-family character and scale of the Palisades neighborhood is not opportunities in the diminished. neighborhood. a.Be sensitive to a range of households'needs including families with City to adopt new standards for Staff time involved in school-age children,working couples and singles,seniors,people caring for congregate&residential care implementing Action Steps Policy 5 aging parents and spouses,and people with disabilities. City/PNA housing. 1 and 4(see below). Incomplete Staff time involved in Consider zoning amendments as needed to address unique characteristics implementing Action Steps Policy 6 of single family residential properties in the Palisades neighborhood. City/PNA Implement Action Steps 1 and 5. 1 and 5(see below). Incomplete EXHIBIT 8 PAGE 2 of 8 Si This will serge as a worki document to#rri lenient the vision of "e Pali s Nei f or€hood Plan."Once'the lsadesNoi abed Association has formed ar im lernen€atiori committees, .m it a€ill the neigh€borhoon.t€: -!o.itr €ftes�e sma d as " Ott:es€ima€ed-ttmetrae.to policies.ar ac sfe .Mostim em€atation wor is.- ` . in ner T.borh asscociat nactivt _. . 4'-. z .. _ -, _ . � . Wit' _.. ._. ._:, ._�_. ..._. .,_. _. ..._.�_.. .� _.. _. . ��..- -.._._ # _. - . -,, .. _� ��., ��. _.m. ._ _.. _.m. 3" �iciesanrt A nSte Resspot sf�it "giitICEier I Estima�� { CAWthidritiROTRegitilag PNA to promote practices through nhood sustainability committee and communications. Potential staff time for implementation of City to support through staff Sustainabilty Advisory advise to applicants, Board recommendations. implementing recommendations of the Sustainability Advisory Potential for increased up Encourage best available green building practices to minimize energy Board,and applying"green" front costs in capital consumption,water use and waste,including permeable surfaces and approaches where feasible for improvements,though life Policy 7 pavement where applicable. City/PNA City capital improvements. cycle costs may be lower. Ongoing Ongoing Capital costs for implementation of safe Pathway routes to school,the improvements majority of which are along Greentree already included in the Road near Coordinate with the Lake Oswego School District to: City's TSP(see Walking, Palisades a.Maintain quality school facilities within the neighborhood. Implement action step 4,prioritize Biking Action Step 1 Elementary b.Promote and maintain safe walking and biking access for neighborhood pathway improvements that below),or currently being Street fund or bond for School recently Policy 8 students. City/PNA provide SR2S. constructed. pathways. completed. Consider new overlay zones for the Palisades neighborhood to preserve and Staff time:500 hours enhance existing neighborhood character.Conduct an in-depth survey of properties in each Residential Development Typology area to determine the Potential graphics frequency of dominant neighborhood characteristics. Using the results,work consultant time:$1,000 with neighbors within each area to explore new regulations that would help to ensure that future development is consistent with the existing Materials/postage for Action Step neighborhood character.Adopt an overlay zoners to apply any additional neighborhood outreach: regulations that are supported by the neighborhood. $1,000 Neighborhood Planning 1 City budget Incomplete Staff time for development of concept plan:250 hours Implementation would Work with the Palisades Neighborhood Association,adjacent residents and depend on what plan CIP;implementation could included,and if any property owners to develop an"Overlook Road Scenic Streetscape Concept City Planning&Engineering staff include budget from Tree Plan."Incorporate techniques to provide wildlife habitat and minimize storm to take on as project,and work roadway improvements Fund if new tree planting is 2 water runoff when possible. City with PNA. were needed. included in Plan. Incomplete Required by Code to use in Refer to the Neighborhood Character section of this plan when reviewing review of RID;staff&applicants Conditional Use,Residential Infill Design(RID)and Major Development should use as reference for applications to identify design features and issues important for ensuring conditional use and major 3 neighborhood compatibility. City development. No additional costs. Ongoing EXHIBIT 8 PAGE 3 of 8 O� �sa e N borhoodP'an Ala �-� t�ai TVs will serve as a wvorkki document t€i irri lenient the vision of e Pali s Nei f erhood Plan:'Once'the lsades ei abed Association has formed ar im lernen€atiori commiitt± s Me" E.m r€willworl the�neigh€orhoon.to iadtj, a th*if sma d as " n:es€ima€ed-ttmetrhe.to policies.ar ac sfe .Mostim em€atation wor is.- ` . rn ner hborh associat n activt c aaWa e_.. to �iciesartrrdA nS a Respor stet r Estima�� c { at 1 Imcgollz,11 Write specific code language and Staff time.300 hours Amend the Community Development Code(LOC Section 50.69.057)to propose as CDC text amendment Planning budget require the following additional standards within the Palisades Neighborhood specific to the Palisades Potential graphics 4 Association: neighborhood. Incomplete a. Develop additional standards for structure design that would ensure that City consultant time:$500 congregate housing and residential care housing facilities reflect Neighborhood outreach characteristics of a detached,single-family development pattern while materials/postage:$500 each accommodating the unique functional needs of the facility. Staff time:600 hours Potential graphics Develop a pilot lakefront zone or overlay zone for Area 1 of the Palisades consultant time:$1,000 neighborhood that would address the unique aspects of lakefront properties Neighborhood outreach and properties with lake views.The zone would be intended to serve as a Planning Department to take on Allocation of staff time, 5 pilot for lakefront zoning citywide. City as project. materials/postage:$1,000 Planning budget Incomplete Establish guidelines,recommendations and incentives for the planting of native trees and vegetation to enhance neighborhood character and strengthen green corridors throughout the Palisades neighborhood as Planning staff to work with nhood Allocation of staff time, 6 recommended in the Lake Oswego Open Space Plan(adopted 2001). City to develop., Staff time:100 hours Planning budget Incomplete Involve Palisades Neighborhood Association representatives in planning No separate process/funds 7 processes associated with expansion of the Urban Services Boundary. City needed. NA Incomplete Continue to implement recommendations identified in the Lake Oswego Open Space Plan(adopted in 2001)to protect and enhance the following Staff time:Will depend on resources of importance to the Palisades neighborhood character and quality Prioritize implementation(this extent of implementation. Allocation of staff time, 8 of life. City would likely apply citywide.) Estimated 200-400 hours. Planning budget. Incomplete cost of property Where properties are available, acquisition,and park location is appropriate and funds development.Depends on Develop additional pocket park facilities in Palisades that include active are available,City to purchase cost of property.Likely not Policy 1 recreational opportunities. City land and develop pocket parks. less than$1 M. Possibly Parks Fund(CIP) Incomplete Parks Dept.planning to develop No additional costs this master plan in the next 3-5 related to Palisades Plan; Action Step years,potentially at the same project is already planned Develop a Park Master Plan for the Rassekh property with participation from time as the update to the Luscher by City.Estimated master Likely from Park Fund 1 the outset by the Palisades Neighborhood Association. City Farm Master Plan. planning cost is$75-80k. (CIP) Incomplete Sustainability Plan calls for development of a green building policy with LEED as the standard No additional costs As part of the Rassekh Property master planning process,work with the for new City buildings(Gold)and related to Palisades Plan; Palisades Neighborhood Association to develop plans that protect and major remodels(Silver).City is project is already planned conserve resources.Use sustainable building materials and designs that working to have this policy by City.Estimated master 2 efficiently use water and energy. City drafted by the end of 2009. planning cost is$75-80k. Likely from Park Fund Incomplete EXHIBIT 8 PAGE 4 of 8 blP`11 7 is ivitl r re ns a xrorki d um nt t€i#tri emenl the vision of e Palters/vet f or€hood Plan O e ' sides GIs hid Association has fat ter art im Ieraerr€ €iQn commit e t#te" Oilywif fhe rte lt£tarhood to - .itr €nose. sma irf-ems " - n es€i a€ed timetiae.o- licies.ar a sf st im ementationworkis.- ` . in net Thant associat n activt 40:41iciesan A nSteps Respssr tit r ittrn�� { Work to implement milestones in the Sustainability Plan that address energy efficiency,water conservation and pollution for Work with the Palisades Neighborhood Association to identify opportunities City facilities.Parks Dept. for improved sustainability at existing City park properties in Palisades, currently working on water Staff time to coordinate including energy efficient lighting,rainwater recycling,and chemical-free conservation an integrated pest with PNA Sustainability 3 landscape care.Develop a plan and timeline to implement these measures. City management at City facilities. Team. Ongoing Involve the Palisades Neighborhood Association in planning,development, 4 or amendments to the Luscher Farm Master Plan. City No additional costs. Park Fund Incomplete Add signage at South Shore Natural area noting there are steep slopes and 5 no pathways. City Materials and labor:$150 Park Fund Incomplete Costs very difficult o estimate,as they will be dependent on the specific situation.Typically,but not always,up-front costs will be higher for this type of Allocation of staff time, Where new streets are constructed or old streets reconstructed in Palisades, stonnwater treatment than Local Improvement District where feasible,design the right-of-way to filter storm water runoff through Develop designs with for the minimum functional (LID),Street Fund,Surface Incomplete/ Policy 3 natural vegetation and other pervious materials. City Engineering Department. solution. Water Fund Ongoing Traffic Engineering Dept.to Staff time:approximately Action Step Assess the following locations for additional stop signs.Engineering staff will receive request from PNA to 12 hours for investigation of Allocation of staff time, install devices where they are deemed necessary to define the right-of-way study locations. locations. Streets fund Inca.mpletet 1 and safe according to the MUTCD. Ongoing Costs for implementing any measures would depend on Allocation of staff time, i^con-pieta' a) Crestview Drive at Wall St. PNA/City staff findings. Streets fund Ongoing Costs for implementing.any Allocation of staff me, measures would i:lepend an Streets fund incomplete/ b) Crestview at Woodland Terrace staff findings. Ongoing Costs for implementing any measures would depend n All c tion of eta time, incomplete/ pletai Streets fund c) Park Forest Avenue at Lakeridge Drive staff findings, Ongoing Study the following intersections to evaluate intersection safety and Traffic Engineering Dept.to Staff time:approximately determine if anything can be done to clear obstructions and improve safety receive list from PNA to study 16 hours for investigation of Allocation of staff time, for drivers,cyclists or pedestrians.Work with neighbors to implement any locations. locations. Streets fund incomplete, 2 necessary improvements. Ongoing Costs for implementing any Allocation of staff time. measures would depend on Sir ets 5 rid Ongoing requests a) Femwood Drive at South Shore Drive staff findings.. to trim vegetation Costs for implementing anyAlloc . PNA/City measures would depend on streets nof staff time, b) Lakeridge Drive at South Shore Drive staff findings. SPrwets fund Incomplete EXHIBIT 8 PAGE 5 of 8 CO lisa e N bo'hx oP'aln Ala - tftttk tiort Si ors will er re ns a workingdocument t€i irri emenlofe vision of e Palters Nei f or€iooet Plan:'Once'>th lsad s`Ne*" h orhood Association has formerptliZOppleMOntOtio;i committees,coivaittowillbt E.m i€unify OilkEtheme gftborhoon.t€r io.itr €neO sai rri-as "7 Wn es€ima€ed-time/The.to, olicies.ar ac steps.Mostim tire:0i tatic work i.- ` . rn net hborh asscocrat nactivt �i ies and �+ n S r_Respssr gt�t r " I fr i a ' s# . (if Costs for implementing any Allocation cation of staff measures would depend on time, c) Overlook Drive and Stafford Road staff Endings. Streets fund Incompolete Costs for implementing any Complete;no € ensures mould depend on Allocation of staff time. addtl. staff findings: s Streets fund improvements d) Palisades Crest Drive and Westview Drive _ warrented Traffc Engineering Dept.to review potential sign locations and coordinate with Golf Staff time and materials: Parks SDCs or Streets 3 Add additional signage for the Golf Course along Stafford Road. City Course/Parks on new sign. approximately$150/sign fund? Incomplete Would be done as part of the TSP update process. Incomplete, As part of the Transportation System Plan update,conduct a Only additional costs pending TSP comprehensive,multi-jurisdictional study of Stafford Road to plan for Engineering&Planning Dept.to would involve staff update and changes anticipated inside and outside the Stafford basin that will impact the discuss this with Clack.Co.to coordination with other Planning or Engineering Urban and Rural 4 volume of traffic on this important arterial. City/County identify lead agency and funding. jurisdictions. consulting budget reserves process Annual speed and volume counts currently done for for South Shore and Stafford.Staff will investigate additional concerns as needed.For all of the above,staff will work to find remedy to any problems.Staff time Monitor and assess safety along South Shore Blvd.,Stafford Road,and their estimate of 4 hours per 5 feeder streets. City Traffic Engineering Dept. locational investigation. Allocation of staff time Ongoing Implementation of request Ongoing, Prioritize a list of Palisades pathways.Work with the City through the could come from the Street prioritization Transportation Advisory Board(TAB)process to propose and advocate for fund,General fund or LID occurs through 6 implementation of pathways at these priority locations. money. GIP process City recently implemented this pathway segment along Street fund,General Fund, D All on-street locations with Greentree.Materials& l'a a) Sidewalk on north side of Greentree Road,between Carter Place and exception of Canyon Drive and construction costs only: Greentree Avenue Approx.$10-13k Complete Meadowlark section are either on the TSP or Trails&Pathways Proposed as part Street fund,General Master Plan.Locations from the $265k Fund, of 5-year GIP. Master Plan should be added to LID Unfunded for'09- b) Sidewalk Eastside of Treetop between Overlook Dr.&Femwood Dr. Two '10. EXHIBIT 8 PAGE 6 of 8 7 is ivitl er re ns a wor ki document t€i frri lement ttfe vision of the Palters Nei orh Plan:'Once'the lsades e"hbed Association has forme ar iix lernenta€ior?commiitte4 6e" 9 l A m fir€a rill i� the nei ntzorhood to -! .r€i thesee.ite smand s " n es€ima€ed-timetiae.to olicies.ar ac ste . stim ezrm€atatic work is ` . rn net T.b€srti asscociaf�n activt .. _ -, - . � . Wit' _..- . . .__:, ._� . ..._. .,_. _. ..._.�_.. _ . _ .. -. . � ..- -.._.- # _. - ._-,, .. _� ��., ��. .m. ._ _.. _. . rtfikg EREIff r �e arty Action Respssr t�t� " 1 tr is ' s# . {`t'�� Depends on level of improvement.School District and Golf Course would need to approve.City Street fund.General Fend, may be involved in LID coordination if school Incomplete- c) Pathway from Cloverleaf Rd.to Overlook Dr.between Lakeridge HS& district wants to dependent upon golf course construct/improve. School District PNAICity Proposed as part Street fund,General Fund, of 5-year CIP. d) Sidewalk/Pathway on Southside of Greentree between Fernwood Dr.& $215k LID Unfunded for'09- Westview Dr '10. Proposed as part Street fund,General Fund. of 5-year CIP. $125k LID Unfunded for'09- e) Sidewalk on Eastside of Canyon between Greentree Rd.&South Shore. '10. Proposed as part esok Street fund.General Fund, of 5-year CIP. f) Pathway between Park Rd.down to Greentree.Easement exists between LID Unfunded for'09- 4 homes. '10. • $750k.Very expensive due Proposed as part Street fund,General Fund, of 5-year CIP. to complicated ROW and LID Unfunded for'09- g) Sidewalk on Westview between Greentree Rd.&South Shore. engineering issues. '10. Proposed as part $90+$175 Street fund,General Fund, of 5-year CIP. h) Sidewalk from Cooks Butte Park up Palisades Crest onto Hillside Dr.to LID Unfunded for'09- Fernwood Circle to Fernwood Dr. '10. Proposed as part $112k Street fund,General Fund, of 5-year CIP. LID Unfunded for'09- i) On Meadowlark from Overlook south to connect to existing sidewalk '10. No additional costs.Will Update the Transportation System Plan to add a sidewalk on the eastside of Street fund.General Fund, Incomplete-TSP Canyon Drive between Greentree Road and South Shore Blvd,and a City be done as part of TSP LAD Update to begin 7 _sidewalk on Meadowlark from Overlook south to existing sidewalk. upate work. in 2009 Work with the Palisades Neighborhood Association and TriMet to bring Planning&Engineering Dept.to 8 vehicle shuttle service to the Palisades neighborhood. City explore with TriMet. Na cost to City. Allocation of staff time. Incomplete Work with the Palisades Neighborhood Association and The Stafford (Avamere Congregate Care)to determine the feasibility of a public shuttle Planning&Engineering Dept.to bus that serves the Palisades neighborhood through pick-up and drop-off explore with TriMet,The Stafford No cost to City unless 9 from the The Stafford(Avamere Congregate Care)facility. Ci and Lakeridge High School. subsidized. Allocation of staff time. Incomplete Implement Action Steps 3,4,5 Policy 1 _Increase awareness and knowledge about trees in Palisades. PNAICity and 7 EXHIBIT 8 PAGE 7 of 8 0 lisa e N borhoodP'an Im -erjtW tjort Sl This will serve as a wor ki document to im lement tf#e vision o tr ee Pali s Nei f orhood Plan:'Once'the lsades` ei h orhood Association has for teo ar im leernen€a€iori committees,6e" M.m r€wily�the ne glt€orhoon.to !o.itr €nes�e itemsmand as " Ott:es€ima€ed timetrae.to policies.ar ac ste . stim em€atation wor is.- ` . in ner hborh associationactivi . . 4' ., z .. _ -, - . � . Wit' _.. . . .__:, ._�- ..._. .,_. _. ..._.�_.. _ . __.. _. . � ..- -.._.- # _. - ._ ,, .. _� ��.,���. _.-. ._ _.. .m. e_.. Potentialo jipkfiieiesanrtdA+ nS a Respo i sr r t (ifF31- Ongoing.Four community forestry workshops Action Step Urban&Community Forestry Staff time:10-20 hours for Allocation of staff time, offered by City Provide training on tree identification,native tree planting,tree maintenance, Program to provide training training and materials support money from Tree during March- 1 and the City Tree Code to Community Forestry leaders. City opportunities. preparation fund. June 2009 For Cook's Butte,implement the Management Plan.As feasible based on City priorities,conduct $39k included in proposed maintenance at South Shore 2009-2010 budget for Natural Area and undeveloped implementation of Cook's 2 Maintain trees in City-owned natural areas. City PNA land. Butte Management Plan. Parks SDCs Ongoing Staff and consultant time as Periodic update of the Natural part of citywide process. Provide ongoing assesment of the condition of natural resource sites in Resources Inventory/Sensitive Likely no additional 3 Palisades. City Lands Atlas. allocation needed. Staff and consultant time Ongoing EXHIBIT 8 PAGE 8 of 8 4.3 o`y o,,itir,.A1(E O& , 7-28-09 8,., ,,, CITY OF LAKE OSWEGO COUNCIL REPORT OREGON TO: Jack D. Hoffman, Mayor Members of the City Council Alex D. McIntyre, City Manager FROM: Brant Williams, Director of Economic and Capital Development SUBJECT: Study Session on Public Safety Facilities DATE: July 23, 2009 ACTION At next Tuesday's study session, City Council will be asked to provide initial direction for moving forward with needed improvements to key public safety facilities. These facilities include Maintenance Services, the South Shore Fire Station, and a Police / LOCOM / Municipal Court facility. Specifically, staff would like direction from Council to: 1. Begin the land use process and conceptual design work for redeveloping the Maintenance Services property based on the 2009 Maintenance Services Department Master Plan, and 2. Initiate a siting study for a new Police/LOCOM/Municipal Court facility. INTRODUCTION/BACKGROUND Last month, City Council adopted a strategy for addressing problems with several key City facilities. The highest priorities are the three public safety facilities: Maintenance Services, South Shore Fire Station and Police/LOCOM/Municipal Court facility. Next Tuesday's study session is an opportunity for City Council to review and discuss information about the various issues with each of these facilities and to consider next steps for moving forward with specific projects. DISCUSSION Assessments have been conducted on each of the three public safety facilities. These assessments include both the condition of the facilities as well as the physical space needs for future operations. 31 July 23, 2009 Page 2 of 5 Maintenance Services Facility The Maintenance Services facility is located on 6.34 acres of property at 5705 Jean Road. It has significant condition and space deficiencies including operational and seismic safety issues, layout inefficiencies, and building code compliance problems. The City purchased the property and pre-existing buildings in the early 1970s. The first actual master site plan for Maintenance Services wasn't done until 1997. Although numerous deficiencies were cited in the plan, few were actually addressed. In 2001, the City's facilities plan identified Maintenance Services as being in the worst condition of all major City facilities. In 2008, the City hired Solarc Architecture and Engineering to develop an updated master plan for the site. Besides assessing existing deficiencies, Solarc looked at the future space needs for Maintenance Services through the year 2030. Given the property's limited space for current and future operations, the study also looked at relocating Maintenance Services functions to other industrial-zoned properties. Several properties were considered; however, no available and/or viable sites were found. Through further site design analysis, it was also determined that if the non-Maintenance Services functions (the skate park and Police evidence building) are relocated to more appropriate locations, the existing property, albeit relatively constrained, could be designed to work well for current and future maintenance operations. If future space is needed for unforeseen reasons, the City could possibly acquire one or more adjacent properties to the site. The Master Plan does provide temporary accommodations for the skate park and the Police evidence building on-site during the initial phases of the project. This would allow additional time for eventually relocating these functions. Solarc developed forecasted costs for redeveloping the Maintenance Services property in the $14 to $18 million range. Phasing options were also provided given that all the funds might not be available at one time. More accurate cost estimates could be provided with further design work. Exhibit A is the City of Lake Oswego Maintenance Services Division Master Plan Summary. The full 2009 master plan report by Solarc is available upon request. The next steps for moving forward with Maintenance Services are: 1. Confirm the general direction as provided for in the 2009 Master Plan; 2. Proceed with the land use review process for a conditional use permit including conceptual design work for the buildings and site; 3. Develop a draft funding strategy for the design and construction of the project and coordinate this with the other public safety facilities; and 4. Once a funding plan is in place, proceed with the design of one or more phases of the project. 32 July 23, 2009 Page 3 of 5 South Shore Fire Station The City has been considering options for a new South Shore Fire Station for several years. This station is the oldest of the four stations built in 1971. The station, located at 1880 South Shore Boulevard, has a number of building condition and space deficiencies that affect the current and future operation of the facility. These deficiencies were delineated as part of the 2008 City of Lake Oswego Municipal Facilities and Space Planning Analysis prepared by SERA Architects (see Exhibit B). Prior to this in 2007, the City determined that if it was to replace the fire station on its current site, additional property would be needed to meet both the operational and code requirements for such a facility. This was based on a study done by Group Mackenzie Architects which looked at three different conceptual plans for a new South Shore station (see Exhibit C — City of Lake Oswego South Shore Boulevard Fire Station Feasibility Study). Based on this study, the City decided to purchase the single-family residential property immediately to the east of the existing station. The combined properties would provide enough space to develop Site Scheme A, which was the preferred plan of the three that were developed as part of the study. Scheme A provides for a new 9,075 square-foot one-story station. Group Mackenzie developed a forecasted cost of approximately $2.9 million for Scheme A. Since the City has already acquired the residential lot to the east, the revised forecasted cost is approximately $2.6 million. This is based on 2008 construction. More accurate and up-to-date cost estimates could be provided with further design work. Chief Wilson recently applied for a federal grant for the design and construction of a new South Shore Fire Station. The amount requested in the grant was $2.8 million with a local match requirement of $500,000. There will be significant competition for these grants throughout the country. The next steps for moving forward with the South Shore Fire Station are: 1. Confirm the general direction of replacing the existing station with a design similar to the one described as Scheme A in the Group Mackenzie study; 2. Upon word about the federal grant request, develop a draft funding strategy for the station; coordinate this with the other public safety facilities; and 3. Once a funding plan is in place, proceed with design work. Police / LOCOM / Municipal Court Facility Police, LOCOM and Municipal Court currently reside in City Hall. Existing deficiencies with City Hall were documented in the 2008 Municipal Facilities and Space Planning Analysis prepared by SERA Architects (see Exhibit D). This study includes information that was gathered as part of the more detailed analysis done in 2007 also by SERA Architects. This report is titled Lake Oswego City Hall Remediation Analysis Report. A copy of this report is found in the City Council's West End Building Decision Process— Background Information notebook and is also available upon request. 33 July 23, 2009 Page 4 of 5 Several deficiencies with City Hall create public safety risks and operational problems with Police and LOCOM residing in the building. Deficiencies specific to Police and LOCOM are the significant lack of security systems, the need for separation between police operations and other City Hall departments, the lack of space for certain police functions, and the risks to public safety should a natural or man-made event damage the building and disable City Hall services. Police and LOCOM are located on the 2nd floor of City Hall in approximately 10,000 square feet of office space. Based on the 2008 SERA study, actual building space needs for these two functions is estimated to be 35,000 square feet. This would accommodate current operations along with 1,000 square feet of space for future growth. It also assumes a stand-alone building, which would include all the building systems and support space (see Exhibit E). Including Municipal Court as part of a Police / LOCOM facility would increase the space requirements by approximately 2,400 square feet to 37,500 square feet. The forecasted cost for the design and construction of a stand-along public safety facility of this size is $9 to $10 million. This does not include possible land acquisition costs. The next steps for proceeding with a new Police / LOCOM / Municipal Court facility are: 1. Confirm the general direction for providing a stand-along facility that includes all three public safety functions; 2. Conduct a siting study for a typical facility of approximately 37,500 square feet; 3. Develop a draft funding strategy for the design and construction of this project including possible land acquisition costs; coordinate this with the other two public safety facilities; and 4. Once a funding plan is in place, proceed with property acquisition, if necessary, and the design of the project. ALTERNATIVES & FISCAL IMPACT Short term fiscal impacts are: Conditional use process for Maintenance Services $100,000 Siting study for Police / LOCOM / Municipal Court $30,000 Funds for the conditional use process are available in this year's Maintenance Services budget. Funds for the siting study are not budgeted. Long term, the current forecasted costs for each of the three public safety facilities are: Maintenance Services Facility $14 to $18 million South Shore Fire Station $3 million Police / LOCOM / Municipal Court $9 to $10 million Possible land acquisition $2 to $4 million 34 July 23, 2009 Page 5 of 5 A funding strategy will need to be developed for the design and construction of these facilities. A General Obligation bond measure would most likely be the primary source of funds. Other funding options should be considered including public safety grants. RECOMMENDATION Staff recommends the following: 1. Confirm the stated direction for each of the three facilities; 2. Proceed with the conceptual design and conditional use process for the Maintenance Services facility; 3. Initiate the siting study for Police / LOCOM / Municipal Court; and 4. Consider the possibility and timing of a future public safety facilities bond measure. ATTACHMENTS Exhibit A City of Lake Oswego Maintenance Services Division Master Plan Summary Exhibit B City of Lake Oswego Municipal Facilities and Space Planning Analysis— Section 2.7 South Shore Fire Station Exhibit C City of Lake Oswego South Shore Boulevard Fire Station Feasibility Study Exhibit D City of Lake Oswego Municipal Facilities and Space Planning Analysis— Section 2.1 City Hall Exhibit E City of Lake Oswego Municipal Facilities and Space Planning Analysis— Police and LOCOM Space Program Requirements Reviewed by: S stainabjali y-has been considered as part of this recommendation ' ''''''(--- --I' .1- t 1 Department Director Finance Director na City ✓ my Ale i yre City Manager 35 City Exhibit A ena Services Division UM MARY 17 July 20091 SOLARC Architecture and Engineering Inc. 1 a R W . ,. .:::L.;q7,4-.::,,1;.:.1,4i„...r.•:•:.,,,,,:•:-...;.,"1,....:,.•:,.:p.:,„.1,,',':Ttoilr,,,,..,?i,..!],,i,..i!.,y4.:. . -• r �, is i.. „ Y. a�R!! � .Ee'�` „ .., .�.: � : a € �i�i € ate: • et EUGENE IPORTLAND—'01. R R 6 541 349-0966 223 West 12th Avenue,Eugene,Oregon 97401 503 223 5253 319 SW Washington,Suite 311,Portland,Oregon 97204 37 Summary Nks`sa=.`pia€, EXECUTIVE SUMMARY Introduction SOLARC Architecture and Engineering Inc. (SOLARC)was hired by the City of Lake Oswego to create a master plan for your Maintenance Services Division. The intent of this master plan is to outline the needs of Maintenance Services as it prepares for future growth (through 2030), and develop a site design that responds to those needs. Background Maintenance Services currently sits on a 6.34 acre site at 5705 Jean Road in Lake Oswego. Existing facilities have a number of issues including: • Advanced age and poor condition of existing structures and facilities throughout the site, • Inability of current facilities to support first responder needs in a disaster, • Organizational needs of the Division, • Various code compliance issues including seismic, shop/ barn floor drainage, fuel island spill facilities and others, • Planning code requirements for full-site upgrades, • The difficulties of maintaining an operational facility while under construction, • Desire to meet City energy efficiency and sustainability goals, and • Site use constraints due to size and current layout. Process The process to obtain the necessary information and confirm the programmatic goals of the Division included: taking surveys, direct observation of operations and existing conditions, interviews and conversations with managers and staff, inventorying, documenting and assessing the existing facility and alternative sites, touring similar facilities and evaluating plan alternatives. Design Goals Several factors dictate the design requirements for the facility. They include: • Day to day operational efficiency and site security, • Accounting for future growth and expansion possibilities, • Separation of public access from Maintenance circulation and operations, • Separation/organization of varied internal programmatic elements, • A phased construction plan to ensure uninterrupted Division operations, • Operational energy efficiency and sustainability, • Design to LEED® Gold standards, and • Compliance with Chapter 50 of the City of Lake Oswego planning codes for PNA/PF use, and other City and State regulations. City et Lake Oswego Maintenance S vices Division 39 Summary Master Nem Design Goals Master Plan Objective and Next Steps This master plan document provides the necessary information to design a new administration and vehicle maintenance building, vehicle oriented site services facilities, sheltered and surface vehicle, equipment and material storage, in a manner that is sustainable, energy efficient, and that takes full advantage of the limited area of the site by maximizing efficiency of programmatic elements and the overall site layout. With the completion of this plan, design and City of Lake Oswego land use review is the next step. FACILITIES ASSESSMENT Site Assessment The major elements of the site include staff parking, vehicle and equipment storage, administration/maintenance building, maintenance/storage building, police evidence building, truck storage building, fueling station, truck wash pad, soil storage bins, skate park, storm water detention pond and on-grade material storage. The site assessment is as follows: Site Capacity/Circulation The site as currently used is at capacity. Site circulation is constrained with dead ends. Access to buildings, the fuel island and the wash area is along the main circulation route causing conflicts and delays. Finally, there is a need to support other occasional events and activities without constraining normal site activity. Existing building design and placement does not support more intense/efficient use of the site. To accommodate Maintenance Services growth to meet City needs, the site and buildings will need to be re-designed to maximize efficiency and improve circulation. Site Zoning The site is zoned PF/PNA(public function). The site is non-conforming in that the building(s) and open space do not meet current codes. Two major issues as defined by the City code are requirements for open space (Article 50.47) and the requirement that a public entrance be located within 30 feet of the street(Article 50.45). Any improvements, alterations, and additions to the existing buildings)will require submission and approval of a master plan that meets the requirements of the codes. Site Access/Staff Parking/Security The ingress/egress to the site does not allow separation and control of different users. For safety and security, public access and staff parking fleet access need to be separated. Fleet Parking The fleet is parked in both surface parking and a wood pole barn. The barn does not meet building code for seismic restraint, energy performance, or fire and life safety. Existing parking capacity is not adequate to meet expected growth unless the site is reorganized. Ideally all parking would be covered as this improves vehicle life span and reduces labor costs by shortening warm-up time. In addition, some equipment must be stored in heated space. City of Lake Oswego Maintenance Services Division PRIM ON Mt,t, EEC ,, j i .: , S O1 ARC HO t ... AN n ..'-I .. . P3 ,..a 40 Summary Skate Park The entire site is one site, including the skate park, and is split zoned PNA/PF. The skate park was built as a temporary facility and it is an incongruent use with Maintenance Services. Police Evidence Building Like the skate park the police evidence building is an incongruent use for this site. Also, the building location interferes with developing an efficient site layout that is planned to maximize efficiency and support the functions of Maintenance Services. Truck Wash Pad The truck wash pad does not meet current codes; it is uncovered and the waste stream works poorly. Fueling Station The current fueling station location often results in blocked access through the main site entrance. In addition, it does not include proper treatment for fuel run off and spillage. Decant Operations Decanting liquid and solid waste from the storm water system will continue to be provided on site. Currently this is accomplished by an uncovered facility that does not meet state regulations. A decant facility needs to be covered and drain to the sanitary waste water system with the proper filtration. Administration / Maintenance Building Functionality • Administration/Maintenance houses the vehicle maintenance shop. The layout does not allow access by very large vehicles (such as fire trucks) and the bays are not drive through, severely constraining functionality. Hoist lubrication systems, heat and ventilation are inefficiently designed and floor drainage for spills and cleaning is nonexistent. Parts storage is located in and on wood framed mezzanines that do not meet code. There is no code compliant capacity to weld on larger vehicles or parts. Seismic issues make it unlikely the shop could service first responders in the event of an earthquake. • There is no separate room for changing, very limited shower facilities and there is no drying room for wet gear. • Administration/Maintenance houses the supervisors' offices. Four offices are currently located under the wood framed mezzanines, these offices do not meet code for ventilation. • There is currently no loading dock or sufficient means to receive, ship and store large parts. • The toilet rooms do not meet ADA requirements for accessibility. • The roof of the building leaks, and has for many years. City et Lake Oswego Maintenance S vices Division SOLARO ARCHiTF. ,U. E S;U SNGINESH!Nu i i:,R;NTLF.. ON ' 1,:CyC . PAPER 41 Summary Master Nam Size • In any organization, ideally all departments are under one roof. The Administration /Maintenance building does not meet this basic need in that it is not large enough if Parks Maintenance remains on the site. Even without Parks, current office space will not be sufficient for future growth. • Administration /Maintenance does not have a meeting area large enough to accommodate regular all-staff trainings. Code and OSHA Compliance • The lateral system does not meet current code requirements for restraint during a seismic event or support first responder status. One hour separation between the offices and vehicle maintenance shop for welding needs does not exist. The building envelope does not meet current Oregon Energy Code R-values for walls, roofs, doors, and windows causing increased operation costs over a code compliant building. • The mezzanine storage framing system does not have the capacity to meet the minimum loading requirements of providing 125 PSF While the mezzanines are signed with the designated maximum loading allowed, unless each item is weighed it is impossible to determine when the maximum loading has been exceeded, making them all but unusable for needed storage. • There is no appropriate exhaust for shop welding needs. • The back up power transfer switch is undersized and improperly located. • The vehicle shop has no floor drains and oil interceptors. • The office mechanical system has not been functioning effectively, after initial duct repairs it will be evaluated for adequacy relative to OSHA air replacement requirements. Vehicle Storage Barn Functionality The barn primarily houses vehicles and protects them from the weather. In this regard the barn is functional. However, as further discussed below, the building does not meet code for lateral force restraint, does not have properly located egress doors, houses an open air wood shop adjacent to trucks and is not insulated in the area where heat is provided. Size While the barn is sized for a fair amount of vehicle storage, more area is desirable. In addition, the building location conflicts with efficient layout of the site. City of Lake Oswego Maintenance Services Division PR ON fMICYC Sol.ARC A H]:-Mi 'ti,FUR[:: i . INC;42 Summary Nks`sa=.`pia€, Code Compliance • The lateral system does not meet current code requirements for restraint during a seismic event. This does not support first responder status. • The wood shop is in the barn. While this is allowed, it is not compliant with dust collection code requirements. • The barn lacks proper egress doors. • The barn has no code compliant floor drains and oil interceptors. • The building envelope does not meet current Oregon Energy Code R-values for walls, roofs, doors, and windows causing increased operation costs over a code compliant building. Conclusion The site and major permanent structures were designed approximately 30 years ago and have reached the end of their useful life. The use of the facility and the number of personnel has increased over the years with no corresponding increase or improvement in infrastructure. While the facility and buildings are functional, they do not adequately serve the needs of Maintenance Services. The site is small given the intensity of use and number of fleet vehicles and trucks. Better site utilization dedicated to the sole functions of Maintenance Services is required if this site is to be used successfully as the Division location for the next thirty years. City et Lake Oswego Maintenance S vices Division SOLARO AROHi 7TCT UHEAN GINOTH u �P:�, '> ;jiE . ON ' 000 0t . PAPER 43 Summary Master Nem ALTERNATE SITE FACILITIES ASSESSMENT In late 2008, SOLARC Architecture and Engineering Inc., along with a structural engineer from KPFF, evaluated alternate sites with the expressed purpose of determining the site suitability for Maintenance Services. Alternate sites were evaluated on the considerations of suitability of program and probable cost, and if they were currently or likely to be available for sale. The assessment that follows is of a site that is a comparable example of the general findings of the investigation: Sample Assessment (Site Specific) The site area is 7.27 acres (0.93 acres larger than the existing site)with approximately 113,000 square feet of enclosed space within two main buildings. The buildings were designed to support a manufacturing business characterized as light industrial and housed four main functions: office, manufacturing, warehousing and shipping / receiving. Maintenance Services needs about 92,000 square feet of space. Clearly the buildings are large enough to accommodate the uses as currently understood. However, the buildings on this site are not optimally configured. An optimal building width for vehicle storage and maintenance is approximately 80 to 100 feet. This allows for the double loading of vehicles and the ability to drive through the building. At about 280 feet by 300 feet, the main building leaves functions stranded in the center of the building with difficult access to the perimeter. Programmatically, Maintenance Services needs to have mostly at-grade access to their buildings to allow trucks and materials to be covered and stored. Because the site was designed for shipping and receiving, truck access is primarily via loading docks. It is further noted that the concrete tilt-up building age (Building 3)was given by the maintenance supervisor as 23 years old. It still has the original roof and this roof leaks. The roof is at the end of its useful life and needs to be replaced. The other buildings are older and are mostly pre-engineered steel buildings. The car and truck doors to the buildings were designed as loading dock doors, not at-grade doors large enough for truck access. These doors will need to be enlarged where access to the building by large trucks is desired. The buildings were designed and constructed prior to the development of the Oregon Energy Codes. While the roofs and walls have some insulation, the building envelope would not meet current codes for insulation values (R-values)for walls and roofs, and U-values for doors and windows. City of Lake Oswego Maintenance Services Division PR itintz OR Mt,t, R C '.i„ i t'.:0 SO1 ARC H. ;ti, 7 ... in 44 Summary Nt<Ls`sa=.`pia€, Diagram -Building Configurations Optimal :44i € [[V -77 € € Existing y T E E Building Codes ADA deficiencies were observed. The buildings appear to be Type 5-B, which are buildings of wood construction with the least restrictive building type, but they have a limit in overall size. This is a potential liability for buildings to be used for vehicle maintenance and/or parking. Energy Efficiency It takes a great deal of effort and cost to bring an existing building up to high performance standards for natural ventilation, night flush cooling and daylighting. It would be difficult, and not recommended, to attempt to insulate the tilt-up concrete walls. Costs We determined an order of magnitude cost estimate that gives some value to the existing buildings and spaces as compared to the degree of modification needed to accommodate the new functions. Please be aware that this was a preliminary assessment. If the City decided to purchase the site a more detailed assessment would be required. Total Construction Cost: $8,407,635 Architecture and Engineering $840,764 Permits & Fees $279,076 PV System $225,000 Fixtures Furnishing and Equipment $600,000 SUBTOTAL $10,352,475 Inflation for Construction Fall 2009(8%) $672,611 TOTAL: $11,025,086 PLUS Potential Acquisition Cost: $12,000,000 Thorough Assessment Cost: $100,000 to $200,000 Move In Cost(not estimated) City et Lake Oswego aintenance js7 n 45 Summary Master Nem Conclusion Purchasing or not purchasing a site based on the level of uncertainty that is inherent in a limited investigation comes with some risk. We have, however, observed and can ascertain that while the site is large enough to accommodate the functions of Maintenance Services, the site and buildings are not organized and planned in a manner that best supports department functions. We also observed that the buildings are of an age that is similar to the buildings on the current Maintenance Services site, and requiring similar upgrades and improvements. At 7.3 acres, it is very similar to the existing site area of 6.3 acres. Essentially, a move to this site is lateral in regards to site area and infrastructure that will require the same improvements necessary at the current location. The cost however is much higher. Because most infrastructure issues can be pragmatically solved, we believe that the single most important issue is that of functionality. The site is large enough; the buildings are large enough; the layout and organization is extremely poor. These buildings were designed and constructed to serve a manufacturing function, not a maintenance department function. This is very difficult to overcome. With the information we have available to us at this time,we feel compelled to recommend that the City not purchase this site for permanent use by Maintenance Services. While this assessment is site specific, it is important to note that at the time of the investigation a City wide search was undertaken to seek available land, suitably zoned, of the appropriate size and cost, that could meet the goals of Maintenance Services. It is clear that this type of land is largely non-existent. The report can be generalized in that all available land had similar issues and constraints. It is therefore determined that the best alternative is re-development of the existing site. CODE REVIEW The project is subject to the requirements of the Lake Oswego Community Development Code(Chapter 50). Pre-application comments received from the City were incorporated in the master planning process. The project has been reviewed for compliance with chapters 3, 4 and 5 of the 2007 Oregon Structural Specialty Code (OSSC). At this planning phase, it has been reviewed in accordance for building area, set backs, occupancy, fire sprinklering, and construction type to assure that the project can generally be constructed. It is understood that as the buildings proceed into design, a more thorough and complete review must be undertaken. LEED ASSESSMENT For Maintenance Services, sustainability and energy efficiency are primary goals for the development of their facility. Two charrettes were held to determine what sustainability and energy efficiency features were important to the City and should be included in considerations for planning and design. Based on these charrettes, it was determined that the project would be able meet LEED®Gold standards for site and building design. City of Lake Owego Maintenance Services Division ON 00t,t, E .,. '.i i t' €„ ARC Ah. ti, 7. ... - ..--I .. . t,IN.1 .:. 46 Summary Nks`sa=.`pia€, PROGRAM While projections are for a 20 year plan (2030), the facility is intended to accommodate Maintenance Services for a minimum of 50 years, and will ideally be able to serve the Division needs for the next 100 years and beyond through the inclusion of multiple flexible spaces and dedicated expansion area. Expansion space has been provided as part of the master plan.This space is available for Parks other functions if needed. The program of individual space needs has been developed from processes including: • On site observations of the existing facility, including an inventory of existing programmatic spaces and equipment. • Analysis of the existing facility with regards to usability and assessment of the needs for existing fleet maintenance and service. • Interviews with staff, including programming questionnaires and group meetings. • Comparison to existing facilities, including on site observation of comparable regional facilities. Representatives of SOLARC and Maintenance Services visited several municipal and county facilities, including the maintenance Divisions of Sandy, OR and Clark County, WA. • Review and comment meetings with Maintenance Services managerial staff. A sample of an individual program space follows: City et Lake Oswego Maintenance S tikes Division SOLARO ARCH H UREAN GINEER tau �P:�, ;;NT . 00103 „REC CI. PAPER 47 Summary Master Nam NDIVIDUAL SPACE PROGRAM EXAMPLE Training Room (RR) SIZE: 1300 SF DESCRIPTION: Room for large meetings and training sessions(fits up to 60), with AV equipment, floor power and data connections, plus storage for tables and chairs. FURNITURE/EQUIPMENT: Storable Tables& Chairs, Marker/Tack Boards, Phone, Computers, Projectors, Motorized Projection Screen. STAFF: All ADJACENCIES: Sign Shop, Conference Room ENVIRONMENTAL QUALITY/COMFORT CRITERIA: • Daylight ambient lighting (50 fc)with fluorescent fixture backup. • Thermal criteria: Winter Range = 66 deg to 73 deg. Summer Range= 73 deg to 79 deg. • Natural ventilation to augment conditioned air with fan(s)for air circulation. • Material Recommendations: Floor—Resilient Carpet Walls—Resilient paint, High tile base • Movable partition separation from Conference. 50'-0" ‘1 f MARKER!TACKBOARDS FOLDING PARTITION I ) ) 1 ) ) ) N 1 ) ) om).,) m) m,,,, l,,, ,.. mo.,,,, m).,) m) ..,, 1 1 1 o C m •I CO ROOM CE o4pm) �pm) .� ml �Dm) gym) AO Q� Q� QI Q� Q� F) ) ) ) ) 1 ) 1 ) ) POWER AND DATA OUTLETS ---\ - Y I\ ! r ---_--- SCALE:&CHAIR STORAGE --- SCALE: 1/8"= 1'-0" City of Lake Oswego Maintenance Services Division P R!NOE L.3 O., 1. .. 0 E CY(.. :T. i t'.:R SOL ARC AR. .-;.ti, ):9... AN :;P,A,. R IN s -. 48 Summary Mn`sa=.`pia€, PROGRAM SUMMARY 2030 = CI, N R 2030 . LL Administration/Maintenance 32,390 Reception 940 Offices& Crew Areas 2,050 Shared/Support Facilities 5,150 Shops 9,750 Enclosed Storage/Misc. 14,500 Vehicle Storage 22,400 Enclosed (Heated) 14400 Covered 8000 Covered Storage 12,000 Sand Storage 4000 Departmental Storage 8000 Yard Facilities 16,320 Vehicle Wash Rack 2050 Liquid Decant Station 1080 Solid Decant Station 800 Fuel Station 2000 Stock Piles/Bins 6400 Pipe, Culvert Storage 2600 Exterior Sign Storage 600 Propane Fueling 130 Bicycle Parking 230 Recycling/Trash 180 Generator 250 Emergency/Inventory Staging 4000 Totals* 83,110 *Note: Site Circulation and Landscape are not included in this summary. City et Lake Oswego Maintenance Services Division SOLARO CH:TS ,1 r ,.,C F NGINEERING iP:0 PRi0 � . 00 10 000 0t PAPER 49 Summary Master Nem MASTER PLAN GOALS • Site Circulation—Create a vehicle site circulation plan that provides efficient flow of on-site and off-site traffic and separates public/private and unrelated functions. • Site Drainage—Provide a site drainage plan that limits the amount of underground or structured storm water system and improves both the rate and quality of storm water that leaves the site. • Development Code - Provide a plan that meets the requirements of the City Development Code without the need for variances as follows: • Landscaping —Provide the minimum required landscaping (20% of the site area) and use landscaping in a way that supports other functions of the facility including: o Enhancing privacy and security, Reducing water use dedicated to irrigation, o Reduce summer heat gain, o Support a connection to the natural environment, and o Support storm water treatment. • Security/Public Entry—Provide a plan that complies with the need to have a public entry within 30 feet of the street while having a safe and secure environment that supports Maintenance Services functions. • Sun and Wind— Develop a site plan that positively responds to the sun and wind to support the energy efficiency and comfort goals of Maintenance Services. • Provide a plan that anticipates and meets the needs of Maintenance Services for the next 20 years. • Maximize the use of two-story long-term storage to gain ground floor area for Division functions, including improved site circulation and vehicle storage. • Provide a plan that supports the Division's role as a first responder during a natural disaster. City of Lake Oswego Maintenance Services Division ER,tintz OR . .. t, R . .,. '.i„ i t'.:R Sol ARCti,t. ;ti, 7 ... i . 3ts r.. 50 ry <.>`sa=.`Mar MASTER PLAN CONCEPT DRAWINGS ---- --- ---- a WILLOW 111.'^�^ —1 lir r u �€_ ... €�.� €I€ � ap p € i€ � � € €€E€a€a€ € € _ •>u r e „:„: ,.„ „„,:,1.:i LOIN,:"F 3 SEE i €1 € EE i€ € € €.S Ei'gj :), i,c. E p €3C p I € € EE € :€ € t Td '.0 € t 0.` ■� fit€ rt,d ♦ € „ E p €3 E L € €3 E E € L€ € E A._ ', F)€ € ,.E Y' W IN 10.P..i.',.:.:.::„.i,i,j.iiRApl,,,, s_i.0„1,:,,z:z,,E::ip. . . . .I -- '4..,.•.t 0ta1..:.•,,.:".!_,_,,._,T.-...$....•.1.,,,,'.,..0,:.,:„.:,,:.„..,....,:.:..:„......,:.,;,,,L':.,'..„a„,,.,",„',F,,!•'.,i:I,i lMa•,,,,...):.,,,,,c.,,H,iui:.,,mN,„,i,i-'.,„',.. . •g1 ' -.. '.•l' hT°1 „z,i,,t,.-,o, ° MAIN r„ ADMIN ! „ 7€ € € € L € € € € ( i J� € .i I in E €E € 3€ E €.'E€ €€€ iE € .€€ € € EE €E € ( 1 4,. } ip_W E [ €€€ € € € € E € € p E € € If (€ E E €Q j S€ € 5 �����q IL"i"u E Ip € €€ E €��€€ €€ € p 1,� € €i k q € € € ��I� I €f€ �5 �I € f € € I € •4EAT D VEI1IC E I €€€ € �=psi€€i€' = EQUIPMENT STORA E'!' €€ -% cp E€ € E € € ., • E 1€ E € ,€ ;€_ Q ADMIN Administrative Space " " " p ` " ` ` 3, N [ € l € tu € €-. 1� HW Hand Wash Facility E E€E € E E € E , ':€ E .,€ EE E E,'€ € E € € €€ €,,€ {EE €.. LD Liquid Decant t I VI •€�` ,MAINT Maintenance Dept. € ; € E P Propane € H O{RF � IICL ,„ z -- Pp SD Solid Decant 0.�, € i D ■I (i I E € € AIM,M i t E i „ SP Stockpiles •T € €€€ € € q € q € Ei €, €i gi ,(� € SS Covered Sand € i��€ €€ p € € € € Ii € € € i € rp'� Z Storage [1 I 'i € d€ q"€ if,,t € $ 4 :I € E ry,€ f € , f h PE f UG Underground Fuel 0, € €€ �_-•- E € :E. € is€i € i € Y E Tanks � • .€€ €€. P •i 41141101Y OFFICES € €€� € € €€€€ € € € , ,I €1SP p € V MEETING 9 v€, €i; € € j LOCKERS hi-�gp € IPA �•; i.p €€ uE€,i pP€ „it (€I€ j VEHICLE MAINTENANCE € €€€€` € €II' €` p € � E€` STORAGE & SHOPS 1€y € _' € _ -- ,�€_ ;:I DEPARTMENT SUPPORT ——'— — —`— — —JEAN _—_ R _O_—A _ D_— ---—— YARD STORAGE NORTH 11 Ili LANDSCAPE SCALE:1'=100'D" C!) 'i1E0 i;f€`.!:, NEW PAVEMENT City of Lake 0s3vegd Maintenance Se vices Division C `,. ' ' �... ;1 '�r ;( F;�ul's t i :FINGJ .,, Rrti[EC 0 N 'YY .,l,.‘ :; ` >>r.i€ :_R 51 Summary mar Master Mao MASTER PLAN CONCEPT DRAWINGS - , EZZANINE L A NE ' i IE .. 4� { I ,':' i E7110 E �H t 'N: 1t it..t 11 eII [ [3 , [r N ( ,€ 1 E E i Hd a E ., r t€a n E E E I _t I , tE E E € € € € € €€ € ' €3€ f € s€ E € E €€ 1E I ( .01 (' E,iE t „i,,- t E 'I ' ,a l ,l«m»A "0:1,t t t ;)1 E i € MAINT.€ € DOUBLE � '�, jfx $ . _€ € —1,'ADMIN.MEZZANINE s , € € STORY Ii € ' E E ..� 3'EE[€ E € f 1 E� i<dEG "J E q E € E E € ' I I E.[ .....€e4.A i[.,.' :t:,,€I(E 1 € ,k E 1 E t [ E, , ":€ . . . x..§„. ... ,,,..; H .1,,,, -'' 3 3" € .. [ r . . l''. «. tK ,�. (4 :(,, 1- M t € Ei,. 4 ...3E'..,�, al11.s � r:��€E .E �����, .x E'1 . .< < ' € F.(,t <! «[.� � _ tt€ S € € € t 1�e (x �EF.: n.tt t9 t € �„N t ,_., - 1€, i @ € it 6 f ( €, s € Eat s 4 9@ n, E< i rt p € €,i -u> ,.++Er .tis.i •" °t� �i ( E VfEZZ, HEATED VEH & �IMIEZZ. -' €,€ p,E ""' a STOR. EQUIP.STOR. STOR. t t T h t„ _ 4 € €-(f E,( € ? ( E € € ( E ( E E F€.., [ E€ I, E '' E ytt ,E E„[t € E k (t NON € E E (t t t 1, Cy :111 ce 'iid I E,a _._., tiE k' �,t €1.,i � E _: € ttE��tt�'7 f • -MEZZ; ROOFED VEH. t t €i z STOR STOR. €tII€ €, O -,1....",:".::„...„:„...,.„,,,...: '`' a € € t I t E ;,, _ E,€ tEit H �,�`€ I Ent , F f€ fit' P '. 3} E €�E, E (€q t t t € " t f t I € € t I t E €" sl €€ €i €, E E[ [,[ €' tE [[ €€ [ E € E€ ( E. ��€ �_ E€ € 1 € € jit € € Et. t € tt,f,tt(9 1 he it i L€ €3E€ €f € I L€ E € 1— u ti`t �.; E € ti , �€ € 4 4 6t€ E"€4 ,E 1 p„€ E € E It„E I[ 4 € €€ E I E € 3 € € I€{E[ !, AA ( € € �� ,ICY "�h E € ( E cs� * , Kvd € 7€ i € tfF',E€ € ' I ''10 EE €N ITT.: o) E I I� €i €€I ('E E Et pq�. [f € I f E€ d [ u € d 1 8. M E:POriI I ,IIy I'I If;E 'E O €, OFFICES — —— —— —— ---JEAN_---R_O--A Q — ------------------ DEPARTMENT SUPPORT NORTH ?'F''H'II LANDSCAPE SCALE: 1'=100'0" ,4) 1FAS11. "°''I:II NEW PAVEMENT City at Lake Os versa Mai iltene ice Services CivPis_i n E RIiv:1z Oi . .. ., s,'.. ..i3 € -, s ().i. 7: �H.-, "ti, r ... A N.) .vt ....:.R€..0 52 Summl a r 1,1Aa E-P P ,A,1 CONCEPT UPI-r-`n°'(IGS ACM NIST EATI(2.14; iMUJTEN n CE BUILDING F.CUP. 'LAN U A- Administration/Dispatch DBL STORY AM- Asset Manager POTENTIAL MECH , ` r CMP- Compressor Room MEZ4NINE ELECT._..... ...:_ ` CR- Conference Room CMP CWS- Crew Work Station ` DBL STORY ` DC- Garment Decontamination OPEN DO- Director Office UNFINISHED MEZZANINE DR- Dry Room ,\ _ \ E- Elevator v STORAGE ELECT- Electrical Room DBL STORY CO- Electrical Office OPEN \\ II DO ES- Electrical Shop , • IC- Inventory Control Office `, P IS- Inventory Staging!Storage `, ` e AM J- Janitorial Storage \ MEZZANINE , •ioir PR LN Laundry ,, \ ■ ssw MPL- Motor Pool Room/Library \ \ \ E MPO- Motor Pool SI Office ` \ WO MPS- Motor Pool Storage `, `MS- Men's Shower/Restroom , \ /\\ !//R A' SSO PMR- Public Meeting Room \ \ PR- Public Restroom \ R- Reception/Dispatch LURE MPO PMR EO RE- Recycling a ` WOOD ST ST ST SIGNS SST 1, SES- Small Equipment Storage MPLi CR t ES SS ST�- Sign Storage Spower gt Office I I tAPS � TRAINING ROOM ;rl wF XO SSW- Street&Surface H2O SI Office 4t}Apit,iGQOGK MOTOR POOL ORntl T/R- Trash/Recycling XO V- Vending L IC WS 3 MS LN \, RE 1 WF- Work/File Area t WO Water SlOffice RAMP , \ DR v BREAKR000 1 WS- Women's Shower/Restroom ELD : L RS ' \ XO- Extra Office IS Tlft` /� OFFICES . -\ MEETING LOCKERS NORTH VEHICLE MAINTENANCE GROUND FLOOR SCALE:t'=30'-0" O STORAGE&SHOPS DEPARTMENT SUPPORT City i€L;;ke©.'wryo',1.,- .,,;r:::e Se,,e,s,€nti i:n'E:' cri � �� i[�07A�� �''^'^�'� �a�m Nmv __ SITE CIRCULATION ss TA --coo MA NTENANCE 01 11fl! PTV Mll 11, INN 07 LL WIN PH EE lNillp 41�0� PRIMARY CIRCULATION NORTH SECONDARY ' � ~ SCALE: ~10O'-0^ 4.J-10, ADDITIONAL CIRCULATION Coyot Lake Oswego Maintenance Sm|n000|v|mioo .............................. --.................................................... ----............................-----------..............................................— .................................... --- ............................ ------................. S 4R: A3:v. URE K",U EN3|N F|N6 |l., PR|�[[CU0 ummar Master;I ITE DRAINAGE --- -- WILLOW L A N E QS r-� � x �l MI f�ti 17 EE I € EE € € r eI€ €$ ✓'� _ 4� . € € ' € € €' [ € EE € C € i,' 11 I ✓ €€ € " r Ik �€ .ST € ` pAl ��GG €€ € € , € €€1, ;4'I b ]. q b € € € € €_ E E_•€ € € € li E . . f€ € I '� :%"°3 � I • s r nEE a 1 E „„ € 70€€ IE k € E €E'°2 € � ,I. ',; iy I , Intl ��MMp.o. ,' I I a , .€. '� .1 i i ird: 1 € ' r::' E I , I I 4 C. 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GATE ACCESS — J E A N ROAD memo SECURITY FENCING NORTH 7/f A ENTRY ACCESS POINTS SCALE:1'=100'0" ---- PROPERTY LINE 4), City of Lake Oswego Maintenance Se vices Division 56 Summary i ester;ion PROJECT SCHEDULE Schedule Overview The project schedule outlines a reasonable design and construction schedule for work described by this master plan through phase I, assuming a continuous process. A start date has been assumed for the purposes of the master plan, but a schedule would follow the start date determined by the City. Based on the schedule below with a start date of April 2009 for the start of design, construction would not begin until July 2010. The project is proposed to be developed and constructed in phases for the following reasons: • A site search has determined that temporary sites are not readily available, • The cost of temporarily moving functions off-site are prohibitive, • A move would be extremely disruptive to ongoing operations, and • Funds may not available to build out the entire site all at once. In order to move forward, completion and approval of the master plan document clears the way to pursue the Conditional Use Permit(CUP). This is required to meet the City Development Code. Some design work will need to be completed in order to pursue the CUP. The abbreviated schedule below shows design work beginning a few weeks prior to work on the CUP. Schedule Master Plan 11/18/2008 to 4/16/2009 (108 days) Design Documents 4/17/2009 to 7/24/2009 (71 days) CUP Submittal Land Use Approval 5/11/2009 to 11/20/2009 (140 days) (overlaps other tasks) Construction Documents 11/23/2009 to 3/30/2009 (92 days) Permit Review 3/30/2010 to 5/11/2010 (30 days) Bid Project 5/12/2010 to 7/20/2010 (50 days) Construction 7/21/10 to 12/27/2011 (375 days) City of Lake Oswego Maintenance Services Division PRIM ,: ON EE. ,,. D S O!ARC �h � 1 - , t , . 57 Summary Nks`sa=.`pia€, PROJECT CT PHASING Project phasing to keep the Administration /Maintenance Building fully operational is as follows: • Phase I — includes all demolition and construction to provide for the new Administration/Maintenance Building while maintaining facility operations. Phase I is expected to be completed by continuous construction, in three major stages. • Stage I —Removal/relocation of parks storage building and storage containers with subsequent construction of the new vehicle wash facility and decant building. The propane tanks and the covered sand pile will be temporarily relocated until they can be placed in their final planned location. • Stage II —Removal/relocation of the police evidence storage building, skate park and parks trailer. Demolition of pole barn and decant facility. Temporary storage for police evidence would need to be created and could be accomplished with containers. • Stage Ill —Construction of the Administration/Maintenance Building with attached covered truck storage and constructing the new ingress/ egress access points along Willow Lane and Pilkington Road. The design of this building is flexible and can include Parks Department if necessary. The existing maintenance building shop area will be gutted to allow for vehicle storage and parking until this building is demolished in Phase 2. • Phase 2 - Final demolition of the original Administration/Maintenance Building, construction of the covered soil storage and open equipment storage, and construction of the new fueling station. Stock piles will be located per the master plan, the propane tanks will be placed and the Covered Pickup Shed will be constructed. Site work will include providing the second ingress/egress point to Jean Road and installation of all landscaping. • Phase 3—Construction of the covered and heated Vehicle & Equipment Storage building. Note: Relocation of skate park, police evidence and other functions may be temporarily accommodated on site through Phases I and II of the project. City et Lake Oswego Maintenance S tikes Division SOLARO ARCD:THTURE AND i N GINEEFINu �P:�, ;N 0 I?D „RECYC! APE 58 Summary Master Mao PH 1: CONSTRUCTION Amso � NENEEN W I1 L O U� LAN. - <ii, eaed am ' a ' 1:t." E pth•€€ € € Et € ( @ €€€€ a E ( E E4 € € , � 1 Re -,tsa, .g� 1 1 "NE 9 € €€ € € € to f 1 . ��° €-. 1 �,' 'I € ACC E E I , € E € .� ,�j �,� E E /11 u€ € E € € € € ® $$ p7E7E i • 40,- ,:c=•,.."..,• : ,,,,m.1:•„,,,„,„,.....,,,,,Ifing„„,,„,,4„,,,,,„,,e, 1 • HL __ fi� €: a ,r € € ,,fir,l FUTURE 1'€' ' — � I� E € r : I; ENGINEERING �- �•'' � i € € € [ 1,€ € r ' 1 €€ € i€ 0* AI t � ri C I I � I.N€ 1. �� € € �� 44 _ 4` € ': 1 PARKING ifgi( .t0 € € b �,i ,€ €€ , € €, CC V RE , ,€ ,€ €NEW 1 r€€ err € EIIA € € € �E�{{ ,€ � E N,€ ,€ACCS� 1 � Ef [ f E Ef €I f € € 1E ((i([ €I t tt (i € (i '�qE� �fAE EA �1 11 7 3 E: E I€ 3 E tt -U E ! ' S Yt r � 1 n� .€ €,E E€ E € ,• �, ,€.. € € €, ,,E E'E d€, ,Ta 1 1 II a 1 FUELING i I 0 NEW W IY I1 1 .RAC . 1 ].„... I ® ,�, Z . ,, ,•,..,-.4,,,,,,, I , I ,.•,.... . ., ....e. A1 O ,.. 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'-.....• SD SOLID DECANT .,,,, pprdP sTOR. 1 ...):,.,...1:4[...i En;.1:1:m0:':':':':.:i:: :,•"":'"'' n A D- PRO. ,,..- 71,11.!„:„...,.!::. ... ....-"---- —s , R __ NORTH P j E A -jNACCESS STOCKPILES 12::',:'•:i',','NEW ACCESS 1 m m m ma SP AM M —--- 1=1 NEW WORK NEW PAVEMENT I I NEW LANDSCAPE ,.,3 FP .. - 0 -,D'Ii..)Fi: ,,-,' I 0.'.:1-'",E-i Sevices Div]sion ppipill:1„:UN SCALE: 1'=100-0" = m_- pNREW0 pCEORNTySTLRINUECTION ZONE :i::i..o,:r.,:kei.,,,, 0.::..,e,ga M airlierl,a7::v N::.,,, r„.i EE..,,,„,IN N n.,.,(7, 60 Summary Masier Pln ------------------------------- PHASE 3: CONSTRUCTION EST. L -A— NE,ft,•---*V - .. .II 0, / ..' I 'l Ce I lim m my EXISTING PARKING lir \ . — 1 IL, - 2 1 .. 1 i_i 1 Fii ,,(1 I • / ii.7] o_J_L c,,,i: . I _ . __. m FUTURE li - o_ • L Al AW11 ) I ENGINEERING li - _ a I 4 E S I1 ChE EL '6 III MAINT./ADMIN.BUILDING- PARKING 41114._i Lcii 1 PHASE ONE ...1) PARKING EXIST. '-_,ra44 4im m m m m m m m m m m m m mi.4 1 ACCESS 1 t ' 1 1NEW ENCLOSED$t - ' ."74.1a184,4-44:7, -''- 1 , . r . - A /' • 1 I HEATED IM , i I I I VEHICLEJEQUIP.I . 1 "'‘ 4 I, II in I 1 1 STORAGE 1 I ' v. 11' 11,..• 1 I . 4. 4 m m m m m m m m m m m m mii 1 _ fi e. WASH RACK- v 41 PHASE ONE w P fi: III 14, w .. ,-, if co COVERED SAND 4, = VEHICLE/EQUIP. Z api, Or TOR.S ,,,i,, ner• c..9 STORAGE 1 0 IIJLLJ:14 : PHASE TWO I- (c: CD I r O b'' j 1 `- ‘,z. ^, — 1 r . - T K ILE 1 ,34 STOCKPILES 4.7, ,. ... /.., 1 0JP4 .0'10- / --'' ' (( , 1 1 EXIS-K,,. ____ — NEW ACCESS ACCESS JEAN--N RO A D 1=11 NEW WORK NORTH — - — NEW CONSTRUCTION ZONE SCALE:1 =100-0" 1 —--— PROPERTY LINE City of Lake Oswego Maintenance Services Division ... ............................................... ",',.: ,;'-':." 61 Summary Nks`sa=.`pia€, ORDER OF MAGNITUDE ITUDE COST ANALYSIS Methodology In February 2007, SOLARC Architecture and Engineering Inc. designed and bid a project for Klamath County Roads Department. The bid price came in at almost exactly our cost estimate for the project. This project has many programmatic similarities to Maintenance Services. Because of the similarity of the projects and the previous success in our cost estimate, we are using this cost information as our main resource in developing the order of magnitude cost analysis for Maintenance Services. In our cost analysis,we provided a thorough accounting on a cost per square foot basis as is typical for a master planning order of magnitude analysis. Square foot costs have a contigency built into them. In addition, the Owner needs a contingency for increased project scope. It is emphasized that planning level directives tend to be broad based, and the project must be completed through Schematic Design to get a more accurate project cost estimate to be used during design. 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Facility Information Date of Construction Building Size Current Use Hours of Operation Existing Conditions Assessment Building Description Summary of General Building Conditions Consultant Reports Structural Mechanical Electrical Plumbing Roof Environmental Existing Building Deficiencies Cost Forecast Space Program Assessment. Summary of Program Deficiencies and Future Needs Existing Program Deficiencies Future Space Program Requirements Parking 65 2.7 SOUTH SHORE FIRE STATION 212 FACILITIES ASSESSMENT Date of Construction • • Building Size • 5,463 SF Current Use [t.6 .4..t.va}%a€.€,:w tI,1,1,( I.:a• The Lake Oswego South Shore Fire Station(Station 212),located in the city's southeast region,provides fire response services including fire safety inspection s ' and enforcement,fire prevention and suppression,and public education and ' iiiikv-';.A.lose!Ee E information.Ambulance service is currently provided by a private company.Fire response services must be dispersed based on geography and populatign area aw � �, "'€ • to meet the goal of reaching 90%of fire, rescue,and medical emergencies in sl six minutes or less,24 hours a day.The Lake Oswego Fire Department also provides contracted services to several areas outside of the City of Lake Oswego, including Lake Grove,Alto Park,and Riverdale Dunthorpe. Station 212 is the oldest of the four Lake Oswego fire stations.Currently there is no administrative component at this station. Hours of Operation Fire protection is provided year round,24-hours a day,seven days a week. ISTING CONDITIONS A ENT Building Description Construction One story structure with concrete block on concrete stem walls and slab on grade. Interior walls and roof are wood framed. Exterior Design/ Materials Stucco with aluminum windows and doors.Composition and metal panel roofing at sloped roofs,APP torch applied roof at flat roof areas. Interior Design/ Materials Carpet flooring at office and living area of crew quarters.Kitchen/Dining in crew quarters has wood plank flooring system.Sheet vinyl flooring in restroioms. Exposed concrete at engine bays and support areas. Painted concrete block is the typical interior wall finish.Painted gypsum wallboard is the typical interior ceiling finish. Doors are solid wood with paint finish. Special Features Engine bay has subgrade holding tank for foam fire additive.Tank has a gate valve to direct waste to storm or sewer systems. Zoning PF- Public Functions Zone 104 66 2.7 SOUTH RF FIRE STATION 212 FACILITIES ASSESSMENT Occupancy Designation B-Office Special Requirements Essential Facilities for Emergency Operations Summary of General Building Conditions The South Shore Fire Station is old and out-of-date.The station does not meet current facility standards found at other stations within the city.The major deficiencies are associated with the building systems and envelop. Structural Consultant Report-KPFF Building Description The South Shore Fire Station was built in 1971 based upon the existing building drawings that were available for our review. It appears that a seismic upgrade was done to the garage portion of the building but drawings for the upgrade were not available for review. The code used for the building design is not listed on the existing drawings. It is expected that portions of the building that were not seismically improved are insufficient for immediate occupancy in a seismic event. The building is a one story wood framed roof supported by concrete block walls. The roof is framed with 2x joists and overlaid with 3/8"plywood sheathing. Concrete block walls appear to be reinforced with vertical reinforcement but horizontal shear reinforcing does not appear to be shown on the drawings. Current Condition A walk through of the building did not show any obvious signs of structural damage or distress and the building appeared to be in good condition. It appears possible that some roof leaking may be occurring and could lead to structural damage of the roof framing. Seismic Lateral Resisting System The lateral resisting system for the building is CMU shearwalls,reinforcing is unknown. Although the main garage bay for the fire station was seismically improved it is not clear what it code forces it has been designed for. Recommendations A seismic study of the building should be performed if the building is expected to continue to be used as a fire station and if the building is expected to maintain occupancy in a seismic event. It is likely that new plywood sheathing would be required on the roof,additional steel hardware would be required at joist and beam connections to the walls to transfer diaphragm shear,and additional improvements may be required for the garage bay. It is also recommended the roof and supporting structure be reviewed for leaks and signs of water damage. LAKE OSWEGO MUNICIPAL FACILITIES AND SPACE PLANNING ANALYSIS 105 67 2.7 SOUTH SHORE FIRE STATION 212 FACILITIES ASSESSMENT Plumbing Consultant Report- PAE Water and Plumbing Systems Description: •Domestic Hot Water: The domestic hot water is produced by a single 50- gallon gas water heater. •Fixtures: Plumbing fixtures are a mixture of older style units -tank type water closets and urinals with flush valves. General Condition: •The domestic water piping is galvanized and not expected to have an extended service life. •The storm drain and sanitary sewer piping systems appear to be in working condition,with no known problems,other than the roof drains tend to clog from tree leaves and limbs. •Plumbing fixtures appear to be fully functional in good shape. Code Issues: •The roof drains are single units without a secondary path for overflow protection. Roof overflow drains are required under current code. •The plumbing fixtures do not meet current low water flow requirements. •Backflow devices were not observed on the building water service where water hoses are commonly connected. Fire Protection Systems Description: The building has a wet sprinkler system in the office/crew quarters.Fire water service is provided in the engine bay to fill pumper engines. General Condition: Good. Code Issues: None noted. (HVAC) Heating,Ventilating,and Air Conditioning Consultant Report- PAE Building Systems Description: •The building served by three package rooftop units(two Carrier 48BH006's and one Lennox GCS16)with gas heat located on the roof. •Roof mounted exhaust fans are used to exhaust toilet rooms, cooking spaces and the engine bay. •Gas fired radiant heater is used in the engine bay. General Condition: •The package rooftop units appear to be old and beyond their useful service life. The units have reportedly been in water when the single roof drain plugs up and floods the roof. The units have been elevated using 106 68 2.7 SOUTH SHORE FIRE STATION 212 FACILITIES ASSESSMENT 4x4 timbers, but are not anchored in any way. •A neighbor has complained about the sound of the rooftop unit operation at night. Although the unit operation sounds normal,the configuration of the units in a well may cause sound to be transmitted upward toward the neighbor(on the hill behind the station.) Code Issues: •The air handlers are not seismically braced for an "Essential Facility." •Some exposed ductwork does not have insulation as required by the Oregon Energy Code. Electrical Consultant Report- PAE Power System Description; •Service: Electrical power service is provided by serving utility. Service is routed underground to the CT enclosure, main disconnect and main distribution panel located at the electrical room. •Distribution - 208V: Power distribution is provided by at 240/120. A main disconnect in the electrical room and feeds the two G.E. branch panelboards.There are a few spare breakers in the panels. General Condition •Service:The service feed are the responsibility of the utility which ends at the level 1 CT enclosure. The incoming conductor type would need to be verified by the utility, if the building was to undergo a significant remodel, the utility typically requires a new service be provided, due to the age and conductor type used in the older services. •Distribution - 208V: The electrical equipment is all original,same vintage as the building,and is showing its age. Replacement breakers are still readily available for the two G.E. panels. Code Issues: •Service: None. •Distribution: Electrical room is being used as a storage closet, items are blocking the clearance areas of the electrical equipment. Power System - Emergency Description: •Emergency Source: The building uses a 15KW natural gas engine generator set located in covered shelter at the building exterior.The generator is connected to utility natural gas system and there is a backup fuel storage tank.There is one automatic transfer switch (ATS) located in the level 1 electrical room, which feeds both branch panelboards. General Condition: •Source:The generator is showing signs of age with rusting on the external exhaust system and housing.Testing and maintainance and engine run hours is unknown. LAKE OSWEGO MUNICIPAL FACILITIES AND SPACE PLANNING ANALYSIS 107 69 2.7 SOUTH SHORE FIRE STATION 212 FACILITIES ASSESSMENT •Distribution:The ATS uses an older power relay system of controls and has had field modifications done to provide a manual system testing capability. Usable life expectancy is questionable. Code Issues: •Source: None. •Distribution: Branch wiring appears to be per code. Lighting System Description: •Luminaire/Source-Interior: Most of the original lighting was probably a incandescent light source that has been retrofit with screw in type compact fluorescent lamps.Truck bay is using T8 linear fluorescent lamps,appear to be retrofit. •Exit/Path of Egress: Most of the lighting throughout the building is connected to the emergency power source. •Control: Interior spaces have wall switch control, most single level control. No occupancy sensors. General Condition: •Luminaire/Source-Interior: Luminaires are same age as building,service life is questionable. •Exit/Path of Egress: Luminaires condition same as interior. Code issues: •Luminaire/Source-Exterior: none. •Luminaire/Source-Interior: none. •Exit/Path of Egress: none. Signal Systems Description: •Fire Alarm: No fire alarm system is present, only ceiling type spot detectors. •Telecom: The phone rack is located in the electrical room. General Condition: •Fire Alarm: n/a. •Telecom: n/a. Code issues: •Fire Alarm: Fire detection and annunciation is required sleeping rooms. •Telecom: None. 108 70 2.7 SOUTH SHORE FIRE STATION 212 FACILITIES ASSESSMENT Roofing Consultant Report- PRC SOUTH SNORE FIRE SUBSTATION Area C ; . :.:. . a € €•€ , ; € €€ Area B Area A G114 YP .€?€€s ��� 4' tea. 't t ROOF AREAS: A B C li(ii[(III(€I€11111151lil(€'€'€ .'Nffilint t BUILDING USE: Fire Station/Living Fire Station/Garage Fire Station/Living Quarters Quarters IEABIIIILIIIIEIZASILIIDHISNWAIIBIIWIILIICIBIIIRIIII GENERAL ROOF Plywood sheathing Plywood Sheathing Plywood Sheathing STRUCTURE: 1(€€[,€' .: ..11111111111.t:..' ROOF SYSTEM TYPE: Metal roof panels with batten Fiberglass reinforced asphalt APP torched applied covered seams shingles membrane MESIENNIEWEINEREIRMinlifWEIOW NOTES: The metal roof system is The asphalt shingles appear The roof system has from original construction to be fairly new compared to reached the end of its and is near the end of it's the structure. No failures service life and is failing. service life. The gutters and were observed to the roof roof edges are deteriorated system. and failin. in areas. ESTIMATED LIFE 1 -3 years 18-22 years Failing REMAINING: NEXT ACTION: Replace Maintain Replace LAKE OSWEGO MUNICIPAL FACILITIES AND SPACE PLANNING ANALYSIS 10.9 71 .7 SOUTH SHORE FIRS STI TIC�N 12 AGII� TI S ASSESSMENT < �dta � ..,,A G���u�i.fit. E �`N& [� ",9p�' `..,,, �nS ,:N� t EEI[ 3 ] i € [,1€ yy �> E [ [I€i ��,i [sh�[�F�.��,,,� Area A: The metal roof system is aged and is Area A: Photo of roof edge where the gutter and deteriorating in areas. downspouts are deteriorated and are failing in areas.. _, «, i 9 3 f »� .. �It'FA Fes. 'a 3 Area B: Photo of asphalt shingles servicing the Area C: The roof area is failing at numerous locations garage area. Shingle roof system is performing well and requires replacement in the very immediate future. with no failures observed. 1.05 k 1.06 I. 1 +w 4 it � • 0 iiiii*Ifi ik.i'::';',2..! :::;•,.,••,'„. :'.e°.,,,.,;,.,!::','..6,',11:1.-:'::,'.:',.di',':.'::',', .'•'.'::.:'..1:,;: i,'.)'.1i',Z:. ':. ' }} �I • d ( i 3 'P. [ € E f z• E fP n • 33 pp 8ek4 € �A n.F �= a. n.> 3 .1h' ka ua.x 3 ti „. .,ten Area C: Drains are problematic due to the high Area C: No overflow drains exist resulting in standing level of tree leaves and other organic debris. water as high as 3-inches deep over the entire roof ...................... surface. 110 72 2.7 SOUTH SHORE FIRE STATION 212 FACILITIES ASSESSMENT Conclusions Area A: The metal panel roof system is at the end of its anticipated service life and is failing at several locations. The edge fleshings and gutter system have deteriorated and are not controlling the drainage water at this time. Due to the high level of trees surrounding the roof system,organic debris is a constant impedance to the gutter assembly. Replacement is required in 1-3 years to control water intrusion into the structure. Area : The asphalt shingles are performing well with no observed failures. The installation of this roof area is unknown but does appear to have been installed in the last couple of years. Area The existing membrane has reached the end of its service life and has been failing for the last several years. Replacement is required to control the ongoing leaks into the building. Drainage must be upgraded to meet minimum building code requirements. LAKE O SWEGO MUNICIPAL FACILITIES AND SPACE PLANNING ANALYSIS 111 73 2.7 SOUTH SHORE FIRE STATION 212 FACILITIES ASSESSMENT Environmental Consultant Report-APEX Apex Environmental conducted a limited hazardous materials inspection of the Lake Oswego South Shore Fire Station building.The building was wood- framed with one level. The primary materials of the investigation were Asbestos Containing Building Materials(ACBM), Lead Containing Paint,mercury containing fixtures and potential polychlorinated biphenyls(PCBs). The survey team was comprised of Brad Kelsay(Project Manager,Asbestos Hazard Emergency Response Act(AHERA)Accredited Inspector). This limited survey characterized the extent of suspect ACBMs and lead painted surfaces throughout the structures. No sampling of suspect materials were conducted at the site,destructive methods were not utilized during the survey. All materials were found to be in relatively good condition at the site. Materials in good condition do not give off fibers and health is not compromised by the presence of the asbestos containing building materials. Therefore,there may be asbestos containing building materials concealed within wall cavities or other inaccessible areas. Roofing at the site is built up roofing,the surface should be presumed to contain asbestos until empirical sampling proves otherwise. No suspect piping or other suspect insulations were identified during the inspection. Flooring at the site was ceramic tile and is not suspect for asbestos. Six suspect fire doors were observed at the site. Three mechanical isolation joints were found on roof heating system and is suspect to contain asbestos.Gypsum wallboard/joint compound was observed at the site and tests positive in some cases. Wallboard is located throughout the facility. All painted surfaces at the site are presumed to contain lead based upon the age of the structure. Adherence with OSHA 1926.62 is required including exposure assessment elements from contractors to be performing demolition activities. Fluorescent light fixtures at the site will need to be recycled and/or disposed of according to regulations due to mercury content. Light fixtures at the site appear to be newer in style and therefore are unlikely to contain PCB ballasts; however older fixtures may still contain these materials and should be verified during demolition. A comprehensive survey for asbestos materials would be required prior to demolition or renovation occurs at the site. This survey is not intended to be comprehensive and many of the materials indicated above may not contain asbestos. Cost estimates for abatement of potential hazardous materials will vary widely due to lack of empirical sampling. Cost estimates could range from $1,000-$30,000 for the South Shore Fire Station. 112 74 2.7 SOUTH SHORE FIRE STATION 212 FACILITIES ASSESSMENT Existing Building Deficiencies Code/Site: •Insufficient parking. •Current site does not allow for drive through fire engine bays. Code/ Building: Building envelop does not meet current energy code. Accessibility: No accessibility improvements have been provided. Other Architectural Items: Private bunk rooms are not provided. Structural: Building does not meet current seismic code requirements for an essential facility. EE [ rpi g� r Plumbing: •Galvanized pipe used for water distribution is aged and approaching the r ri II [[ [ end of its service life. •Plumbing fixtures do not meet current ADA or low-flow code requirements. •It appears that there are no backflow devices at water hose connections. €� x;It Fire Protection: fs •R-13 residential fire suppression system. No deficiencies observed k § Heating,Ventilating and Air Conditioning(HVAC): •Roof top package units are old and beyond their use full service life. Plugged roof drains have flooded roof and exposed units to standing water. •Units sitting on 4x4 timbers and are not connected or seismically braced as required by code for an 'essential facility'. •Portions of the exposed ductwork are not insulated. Electrical: •Older service would require replacement if building were to undergo a significant renovation. •Electrical equipment is same age as building and would need to be replaced if the building were to undergo significant renovation. •Electrical room is being used for a storage closet and is a violation of the code. •Emergency generator is aging and showing signs of rust on exhaust and housing.Condition is unknown. Usable life expectancy is unknown. •Luminaries are the same age as building and are nearing their end of service life. LAKE O SVVEGO MUNICIPAL FACILITIES AND SPACE PLANNING ANALYSIS 113 75 2.7 SOUTH SHORE FIRE STATION 212 FACILITIES ASSESSMENT •No fire alarm annunciation is sleeping areas. •Sprinkler water flow is not monitored. Roof: •Metal roof system is nearing its end of service life and will require replacement in 1 to 3 years. •APP torch applied membrane roofing at flat roofs is currently failing and is beyond its service life. •Roof drains are frequently clogged with tree debris and have flooded in the recent past. Environmental: Suspect materials include: •Asbestos at tile and vinyl flooring •Asbestos at ceiling tile •Asbestos at gypsum wallboard and joint compound •Lead Paint at painted surfaces Recommended Further investigations Essential Facilities Study Evaluate existing conditions relating to essential facilities requirements including structural/seismic, mechanical,electrical,emergency services and access. A seismic hazards investigation Accessibility Study to indentify non ADAAG code compliant features •Restroom access, clearance and fixtures •Counter and fixture heights •Handrail extensions Comprehensive hazardous materials survey is required for renovation or demolition •Asbestos materials •Lead paint •Mercury •PCB's 114 76 2.7 SOUTH SHORE FIRE STATION 212 FACILITIES ASSESSMENT Cost Forecast H &Construction: Foreconstruction Costs Project: South Shore Fire Station 212 Owner: City of Lake Oswego Date: September 12, 2008 LOW HIGH DESCRIPTION AMOUNT AMOUNT A. Seismic Upgrade 1. Install new roof sheathing 33,000 37,000 B. New Roofing -1. Replace metal roof with new raised seam metal roofing 114,000 133,000 2. Replace membrane roofing with single-ply membrane roofing 18,000 22,000 C. Full ADA Upgrades -1. Renovate crew quarters restrooms including all new plumbing fixtures 138,000 152,000 D. HVAC Upgrades -1. Replace three HVAC roof top units with high efficiency units 67,000 89,000 SPACE PROGRA ENT Station 212 currently includes an apparatus bay of 2,000 square feet with two overhead doors for single-sided entry.There are no drive-thru bays at this station with bays long enough to store the Department's ladder truck. The apparatus bay accommodates 1 fire engine, 1 boat,and 1 brush truck. No administrative personnel are located here. Station 212 has a number of significant issues that hinder the staff and the overall function of the facility.These issues are related to both the size of the facility as well as the layout. In September 2007,Group Mackenzie completed a feasibility study for the replacement of the South Shore Fire Station utilizing the existing site and the € �. property adjacent.Since this study was completed,the City completed the purchase of the adjacent property.This study determined that a future 9,075 square foot facility is appropriate to replace the existing 5,463 square foot Int , building based on a program analysis and deficiency review completed at the E time.Today's space requirements remain consistent with the study. €€ � Existing Program Deficiencies ., ,�, , The station's program deficiencies include the following: r •The lack of drive thru apparatus bays requires that all equipment, including the station's single fire engine, be backed into the bays. , , , € i , •The existing bay depth requires the current rescue boat to be stored `' jamemagarournot separately from the truck,causing a delay in emergency response time x [ .. EsfE aE? due to the time required to negotiate the attachment of the boat to the truck. LAKE OSWEGO MUNICIPAL FACILITIES AND SPACE PLANNING ANALYSIS 115 77 2.7 SOUTH SHORE FIRE STATION 212 FACILITIES ASSESSMENT •The existing bay depth does not allow for an oversized ladder truck if this '; program element were required inl the future. : ` *There is no conditioned turn out equipment storage space outside of the r • ` apparatus bay, causing premature degradation of the equipment caused € ' by UV light exposure. �' •The facility does not adequately support staff of both genders because of ' � co-habitation within large bunk rooms rather than in small,single bunk '' rooms. •At approximately 80 SF,the shop is significantly undersized. .. •Program functions such as training, large meetings and community € E functions cannot be accommodated within the building. €`'. I1III i •The EMS su room is located within the Laundr Room as a result of a i t s p P Y Y '' ii .. $7' lack of space. •The staff exercise area is undersized to function effectively. ",1 €� 3 •The facility is lacking dedicated general storage space, causing storage to be dispersed throughout the building in other program areas. Future Space Program Requirements E u qr[ f df' 1"1�q[" € €€ 'EE Station 212, in its current state,will be the least prepared of the four fire S.:::.!..411;,:i!.i1;!•ii,kr""` stations,to serve the projected population growth.This is primarily a result of'''',',,,:.,..:. • current program and building deficiencies. In Group Mackenzie's feasibility study to replace Station 212,several site and floor plan options were analyzed, including both one and two story schemes. "Site Scheme A"was chosen by the Fire Department as the preferred option with a projected gross building area of 9,075 square feet.Site Scheme A assumed a one story building layout. , m Program spaces included in Group Mackenzie's Site Scheme A include 3 drive thru apparatus bays,a community multi purpose room,4 bunk rooms,and a Battalion Chief's office and living quarters. Reference this study for a complete i list of program spaces. With a provision of 4 bunk rooms,this fire station will have the capacity to staff one fire engine or ladder truck at any one time.Each fire engine requires a staff of 3 to 4 per shift,with 3 shifts required for 24 hour a day operation. PARKING Currently there are 6 on-site parking spaces available at Station 212. Per the existing feasibility study,zoning code indicates the following parking ratios for Industrial Uses under storage,warehouse,truck and auto storage uses:1 space per 1500 SF or.75 spaces per employee on the max shift,whichever is greater.The study assumed 10 parking spaces,based on the fire department's recommendations. 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Statan.site Ira(fake Oswego,Oregon, The flu sti of rant were a afief study'to :VaSuat 1 .:`25 -- �'- } � ,. pent- ` �YSy'4�..€r ��i- � t�h� the eAsttvt,of and od near lot fo tnc a',rst t o e P estluorrt,r Rp property`zone Sr I Cr, Shy:tions of structures!ess than 18 feet 10Steet P€ orrr of structures s greater than 18 feet 15 feet a d tne T.13y of Lake Oswego in a decision to (Side-F.a aP °€ property:2or--ed R-7-5:Patens of structures Iess filar la feat 5 feet/Mr:tidos of skgstuter,i gleoter that',18 Teel, 10 feet purthafTe the oa'xcent lot or d ve3ap air the (here,.-S a attr,at atfThrt:weedy:zoned fd-7,5:30`cat mxistin tot any. While it rnicnt be passible to capr.eol!-,t_-.,.eTlbo=rs to r.>t'rtr'a'rr cjreatE",,r•fiex, it Cr r the$.ii ,00.et St'€e:schemes t pic t tfv sty°boct and-JC'r c'a3y'€rPl'9 ValbCac;k As port of our steAr we met'zd`Sh Battafiari iOC,S;,ifctE trie t1S. - >ifief Dave Moats and Prefect Maragcsr Brant W var ;,To review the me cls of i.oke :wog.) 2. HcAgit at structure: The to xr ar°€height of any ryxiTon of a structixe stva'ii be the aTeolet et: Sr Dapastrneni 11.OFDt and aeei a srTare a. :15 tent;et needs jaro9i am descr berg the teem,or area s•, A tf,eigint Gs cteterm;rs rp t'ry the toiir'of ore'tcx r in.height€os r„,rcry 3,5 t€trt€ct ci€stz`nce f>c a Urn pcdion of the sltuci r*;3 to tie to itre of tht end oppteximote size reouiied ter tt°:e reus e. .€emir t€ S[cae .10 N zrsreJ drapeTtty.,to es rr-aafr:€tat 1 eautat of 75 teet. the ttsp tt of that meeting wok Pa)o ogra'rr inducted intt+_ rem f a, cod �, a p' Our star-11Ve' ld be.ether one or ry r,stay with a he gfat of appfaxinl early 3 tr'ith za two-&Tuy Mailed roof s„ me and would be below t' rnoximu n 35 feel Yaegh'1trrst. As pert at Cur rite investigations,we Asper:ta d tr 'zon,iitto c f3a ka.i.ris:T hove . : 'eir"xiwveaiSe , Va i li X ; C3Cf' Y` 3x;, C out€'sea the seguFot€Ayr,emsociated with The rl'tgt'i -FA.t:.. . {. £, 1 : - '.A', , - P t r'. _. Sjo.gayo!.zgr ' 3,Oed:'v...CA f_ ce vs. ococe rt site roe pope f j,• The ritc s e> rd m Pt: ?r:bfic.Function,and is udOco''at to The let coverage maximum diot€tee the tf-,ending footp fit. White f might be possible to appeai this requirement,aii the schemes ore Oeiew the maxr..tnarr t resldrrnti-at zones ors tow Saes sass Zoning Ct coverczr ;r a,arternent_ Map csr page-51. 4. &ar detje'PprOe;tt an any P.abiie F.3a,ti'an zone wiii be developed under a:.unified site pion,The site pion wig Ttlenttly circulation eaastterris and area HireHoThfig*his tact grebe t infoiroarier.we point,i' tt-,:,rJ of trio tsaa'r A t tiler:sea-viaos.end c rust piac tTher,-:at tots and sta.,:ctiTre, neT ai is ana type tar uses. developed three site schemes crud Two fpca pion.5fte-meS of how The sites end building might'be developed Each of Pa schemes tracking Requirements: ric.pie,advqr.ttoge6 and ratsudva'ifopees identified ar d a rieilininary consitacliart Cast PuifAc.et tire Stars ore Tact specifics' 'qven a specific€o fir .erre t in itre vity cane.City strait roans lit;€r, led,tear such uses they_ e tray MOSt Nov i estimrte TV::-5 piop:5re,i for each of The three use to the proposed u: .City Staff plovioed the id:lowing ratio i.:x Irra.Otei Ira:miles Soupslogyja, ie et s-use,Truck and' ct sf€ar1fge uses City:deli slated schemes.des 14 and 15). that the sirciint uset used for the f re stations try ate_it Autry ter n roue to ctly staff deism-4'01g e more sunder use.or ratio to use(but the`based an art'a rich' 'ter at'um.the SOO'"..ri atiatto'A3re CAS r 4)4t' - f voce per 1500 SC-Of 75...x'›ces per Crripbyne on fit"±r€if3X,Shift Whic'f.vet is.gt c7icr. Stall Size 5t id's 5 5`x 18.5'25 rot atMa cr ores-pact P ' t 20 treat ai§e !.1.!,1.,.,1.,p..........!".,.:.,„:„,,:,:l11 .,.1.,.il..1,•i,•;1.,1.,., The mmccmurn nuttrfew ru ti^c xp cacti;st`io0 not cc, - 1 25%of The rr€a r€rrt€rrt r.ern err of requited s ,:. Up Srry 5f) at t?le rate;p:a kirr}r -wra rerr€'5 , a,/b.-provided in eo f racer soacTA. Shard which tetr,acs a tat t f.50 as mere pating spars shod desif,rate at]east 5%o;The ri•urnbeT of potWng Srx)CO;C$OlTipiovee cape€or venpo t "g. Parking teductrcans are cillevTted tbui were net pursued fa ails study, eisswififirr,,eiss,se For our StUtiCS,LOUD staff lertu-st tS that design for 10 a.;cuking sto s(5 far Me shift cart-1 an du Y and 5 tot tt-e shin teasing duty). Landscape ftequirementt: tro;rauro of 2r% ASS of frie scrtsr nos exceed-the,r r'smu•ri landscape requirements, INTRODUCTION E m Daparima;n. .APPARATUS BAY AND RELATED 200t EibYTiY¢Iya al i9 +4j%$('$FFM4[91I!#SIA�F e"#U$+'6 acn d Earn tlss R.. . 5it0 }.1 Square€ea.t C r penis Room Size Feet Appara,as Bay 3 9 ( 7s *120 Lav12 1 i c3'k_rrwi Tsi.;=Yd'i 16 r D 28&0.• ' r�t. i&asy+ls Ga.,=may - 3 6V28re flay` eur?.P0,4 svn"A[:f I 6 76 430 Y#i,I i€'! as m;412 6 66_ 356 EMS3;3s'z;.,t5iammAiiot! 7 12 1 390 Cafr�if 6�.,e'W -1�...,.,nz 1/ Ia. T23 :Tll:a¢aEe v is Y$. 95D 46 15 1CF F#nma Sirs?.4 i f A 64 r»im,ta;...[ss3r.,-.Ix,b.-.IIf-_a^, 4€J4` ii 3 13 24 - 341 i i 6U IR3 FAL 4711) 3M9 G 643A4. dR ULAT *it5°fs h 7 E TOTAL SQUARE FOOTAGE 6417 „, ,,,... r•Illag6Ifi:till 3 1ra #e 4: PROGRAM: APPARATUS S BAY 03 3 03 N € Mcaepitor of Room E $pa+xe P't�.Tctwe4•u 4t : 4� '4 '" t . 9gmr0i No€ r Putts Sirn in&wore Fw�t Ecsm�ezez{4s Ftnarn S z336et H 1_ Yd E. Req°d '5-If-OWN Rrna<rfe 4 1? 141 €17;� st.r:.:,rk�.,,3 tu;dux;-2'zJ:�• 141:" St1. s: " �""`�-'�"" 1 - ' t`t`:er's.i:a fhcx:¢r 6 91 18 9/11 2Stu�rott P#f«�,:sti*iG;:Fu:;auai fi tg- `sue 114or1 54SE,44erRoor 1 11 14 954.°e:�T�:+:za €1 14 ; c Kilzl n 1 7955 75 3i 966666+3363,33,s 66-.r.6rv'43w663<d w rro4 'g 13 225'0949q 10 2+3 5t:€+ a-.i:rc.�ro�,9,fit;Ft: +f.C:�i=-= 10 20 '200 _ 33263 3 6 '2t) 23 403 96rera63-633,33cs=">ts9x _-i666662A:1336 211 3€6 d ° i 61.101I i 10 I$ '50 60 1$1 i tBatgl--donf46984t gi i-i 1 ! 6631 15 545 ': €�tl,g3Et4$�ar4ac <sa.'°'.?s 69 6.5 755 f £ Cffai-li !t 941€14,999 1 "71 14 t14E3 Eeeka.R1&H C„Hk, As::::+ <3a'u+V,Vat,,,,a4, 3 t2 :,1. ./t 9veec .:.W.,454 9 i-g 'i 4 esa:arrtw„ ;i .4te>144aty B4,4,ra 4441,# ?8 26 89 �� :., -,m"- 3.4,'4 t4 1 8 C,, 88 4 ' i 6 I TL44•pr,44'4 UE€4 1 1' 12 132 t4 ;2 .. "W':,...... ':mm i 1 EL0£H;36 Rd TS 6 9 911 26 ® 1G€ SO f �' t 8 N[oa4u 7 i46.6z9966666 06 T 10 109, a 11: 1,21,—,--- SUBTOTAL s1.,`a 3i'v . _ GENERAL CtRC .Y'ECf#(95%) 92F 48$ to-rso...$rOUAE4E FOOTAGE 40-37 '.te7 CA ezrsrar< OMUP`Or:<LSE ROOMS-Cesar 4�ewa: € '- Mn;iize Ptef";°s 14w h r of Roo. - $ 4Te1xlar,ment [�r9 '........:::.;.T71"1;1±...'S.:::!:::;::.::::.1:).:':1!:"...1 ..'. . .. 85 '+?R 4 1J8a i?nsarca _azm in Sq�ax+s Feet Caaerasae3nt". ft5mrn ism 8 D9 f _ . . _ 9 3e .� - - ---. 9N 16. '3 Vol-3<u 266226316 2 71 a €12 s a9rmza" 6.6e6rt C Q 5 Lohby - t £E &ti 14.9 54 136 1,11' .. " � s ([ 11) 1 ,W 1 ri 6 36 9 :ir>Asv srr. tixr 5 a6 -. 1 �y 95C f9abn:.Y� l a -111544911 1 ( 919 9 4.1 ? 1 111r4,a.5449 .i ©( Q awn: • Pflt,g fu&,,€4i-r<<ci[x.t5141 1 ¢ 1«s 4f7 51151 ? 1 7 t1i C: �. GENERAL CIRCL1LAT40Fi(15149 134 4 27 + TOTAL 5059RiVE FOOTAGE 1`4.3C.4 SO PROGRAM, LIVING QUARTERS and PUBLIC SPACES Ai Fire '? : -S^RIA-ry€?erctU:%ants �. 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(1.) w ...„.1 I re :o 2Cia 4a 8" , ' FO-6t • LU 4C. .... j.I I S CI:4, Net 10 Scafe ')404„.641 UTILITIES MAP .., ...._ ,..... _.._ _.._. ... _..._,.... ....� r A .. .,,. i - - W... �..�. E _Si :F-----..--- . p . . �` DAB BAY - P L _ BUNK X Security Access 1 OFF „s1/41)..._ Key L [_ . I Apparatus Bays and Support j — Public Access Space ( .5 th ,:..,,,,:::..,,,,,:.::,..... . - ADJACENCY DIAGRAM CO 03 CO ,‘',. •^"------ ,4.": ADVANTAGES ,, 0 Has (14) parking stalls ortiorwi. % ., ,.._ _ r.,,,ear-EgA 4151-44 Cr 0 Drive-through bays . .... _._. ._ ..., ---\ 1,4 FilqVtOti. - $ • 751.-06 deep apparatus bays _----_, - • Achieves targeted program , „----- % ,- , requirements I 0 1 ,- . Good landscape ftontage to / ' , I / - - South Shore Blvd • One story provides faster _- reflex time ti.... 4 i 1 O )1 Tog -- > , DISADVANTAGES 3 4 i 11 - - V,",eTkiI4 tO4C1 I - C32 - -; r • Purchase of adjacent lot . .... ... — -.---- , 1 • Excavation of existing ot I • Retaning wails at east and , 1 west sides of lot 1 1 1 1 ' —1 I 1 j o _ ,.. 4, . "TA _r 1 Al r r ,1 ,r i f 1 - 4. Variance for parking setback requirement needed :ii:vont ce)I-,..., v.-- 51" -la-X.' / • Comprehensive plan iir4i,;-.....r; 1 1 amendment needed 0%,}11.-1 514oCC- t3,L\19 • Zoning map amendment needed 1 Lu cC 3 f f r Se Lu -7,0 0 10 30 60 '°''' ,t-N,.44X29,='-'4:415.1", SITE SCHEME A -mm-- ----gar- -.11,... ADVANTAGES r-l'EfP*Vhi*L2414:64— WEatr.14/10T---"N TitAtik. • Utilizes existing site only __... ..-- • Has (9) parking stalls ----,....„1 q * Drive through bays for engines _ k -1\ . _ Emergency generator and trash ,%. 1 enclosure behind building 0 i r_ i ' 545, IttiPtiltitcy w ..... 1 ili DISADVANTAGES ...J. 04 al 9. ‘fCic:D 'F' -, , * Two story • 60'-e" deep apparatus bays 0 i x • Retair)ing wails at south and to , west sides of lot m CZI : I t --i * Ladder fire truck most likely must back into bay • (1, • Variance-parking setback requirement (n. 0 _, O -.... C)‘-)Teti 56 ORe Fi-N.12 4.,....0 4 6 - a) ) lo e u... SITE SCHEME B co to (1) c3 .,,,Pilllw Cl'et4MINTA 1-gh5k; R.v Imo!t,4 . 144 hu- ADVANTAGES-... -- c, • Utilizes existing site only * Has (10) parking stalls - , 1 , i _ tE.Tt4-04114G1 * Ernergency generator and I vaki-1,... 1 1 I i' : , trash enclosure benind -, .... 1 building I , - F.- 5-6.i LLf (:)Nt- SI MI 1 I M 61400 1 , DISADVANTAGES cn . ?..i Fire apparatus must back into LLI bays 0. • Minimal square feet of station • Retraining walls required at south and west sides of lot ti. • Variance parking setback .4„...._........ I requirement 0 (D, , .50VIA Sti0gf, 131.-Vp Li.) ..,.,:j 0 -c,,). 0:1 -..„ Co L.Fi .4z 40 0 i0 ,V) 60 tO0 5 it SITE SCHEME C --m 3 2ek r 4 C:1—'?:.in:30,*::.0 ..:,,‘,1.,..., it rk " ' ATA n cal 'c it - ,, .,._.—. off °t g ::c 1.""—I*---- s z. "1. �t 4 ,, 1 4 LI 4 A d Gi �4 ONE STORY FLOOR PLAN W up r.J • ,i+V.6510. „... ,...... ....... ....... ...... ...., .,, -I i ---_-_---, --_ Al'? '') •, -( An° t2AY '1$:.•Ar.,.11.,,LITi. 41 t i -----.— ---:-Z, :-.-V ,....--, t 7 1.17 / .-' kTilii1P1,. il -4'- 6 4 • . ; 1 Vg- -"' vc -r fiuittl - em$ Kfir.44 ; I -.024741:41-np 44 i t„, 44.1,t,,Y . OFF y ria„,:z;44 h, 4;',..• do. IP -^,C: _, LT ii vw Wiasil.ffifv 11,3* —14-- ;41 , 1, ll 11, Vsk4 V V Li a 4. ? 1 ZAPZEtt4-1,.....,...., .4.31,1z_I. li (-OPA•1"A, r. F.,„:.---t7. mama mum .” ',.. - ....... r4, L,1 111E t5'" '5'4' t"N4L raw --Q-4z.s, Jir4 lion 1 2., WOW UM. MM.1“.... .1174711, '44 aiiii . ... • 1111111 --1,1w- 4ipp 7X-V444jr .,. FE --Z-VM'rirk First Floor Second Floor .1i:4-44--1:411 Ltif- 11::,YJV); ( 71K-475-ri -'%E' WVO STORY FLOOR P_AN ,Arfr'''111,-*-VAMS17, "' \ Summary of Ail Options Lalce fSw°NegtsSouth$hhare Firs Slalipr< Ofle StOy- TwoStoles- On4S1oy T en.Sgt5s Exiatt59 Site; Existing Site &teArea c s) 0.73 046 648 Flpor Area(SF) 9.000 9,905 5.400 Cotastructi0r;Cost $2.329,615 $2.327,755 5/.597,343 0 1 5 f‹arArt $34;444 $54,917 $25,510 Acquirer Land Cast $3,5o,uoo $E TotePconstru60 C®si $$l714,56€1 2,3662, 35E $1,712,553 CaaslI F $303_62 $238.661- $267,6u 103k O iIn Fee Estzmate $232 962 $232 'T771 168,734 CIC Total Coma ira cligoiO4alagtx Cast $2,447 521 $2,595 4521 $1, 1 385 0 Additional Costs Asbestos abatement Data sytAem des,Ign Traffic ar e y°sis W Tree wrist Tara and bob5dar,55rveY ; Geotedhnsc, 1441lysis Tyr ary rho taO+ni €avIad � r. 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"..k"' Fe eE>':.F� x s . : -<q a .;}..k �..� '3'�, � � "•. ?�'�7 ai.::.;;:j„ �.�,;,: .e+ .,;.. +�{x.. ., a 1'•.<w. �"« y�:w �;'a.'s� Am.: • .ai.'�• v''�., .� ,�'. x « .ti. a' � ....: � +> .,�;,;z:�» .y� �-'i:�':. :..x�•"„ ..�.M::x:.z' .a. ....t'^ .,.:,..: e'�:C a .'x .,.� ^ .4.' .: v.:•...�.r X.;:: :'g4F ....... � " . 3;�.;..Via:`'"'•.. 3« .. ;.. ; a • • a�.�n.. . .:;,.�;:. ;;z; � i. ,a•b+:,v, x «rw: .s...",:., e8. '�6>�,• :.«#.'. >x ,� „i . :�♦i<x, �,: ��aa - .Gh<:• �W .. .,.. .. x''.`3 �..§=ix•1$ ''' .. '^=ac, «,".:"' ,r'^.�. '?; '�;� a.>=•- � ,. >•�". � .> '"— , <� �' 'yx'ts e x._'. �'- ' SEPTEMBER 26, 2005 REISSUED OCTOBER 15, 2005 #'4- i 4„ Citof Lie x/ Oswego ��ti: :N##;� O 95 ap. oY l ft € € € C i E € € _. s a E bn � �." N € r 01 Facility Information Date of Construction Building Size Current Use Hours of Operation ExistingConditions Assessment Building Description Summary of General Building Conditions Existing Building Deficiencies Consultant Reports Remediation Recommendations Cost Forecast pace: rc ram ssr:s rrerit. Summary of Program Deficiencies and Future Needs Existing Program Deficiencies Future Space Program Requirements Parking 97 2 1 CITY HALL FACILITIES ASSESSMENT ------' FACILITY INFORMATION Date of Construction 1986 x . a > i N ,. Building Size ll.,,; •, �x r 39,404 SF .. t[,ilhoi li€u a h„ Et Current Use '.r :. :ii 1141:11::::.:'.711' The following departments are located within Lake Oswego City Hall: =Y Offices of the City Manager, including the Mayor's office . a. €E ` �. : : .. City Attorneys Office '14''' ' .. ' < Redevelopment Agency 4,:: ..,, �::: ent n:; p Aec Citizen Information Center& Public Affairs City Recorder "i. '" Municipal Courts . ' ; City Council Chambers I � t A x Community Development x: Long Range Planning Development Review 3Engineering Building Permits Finance r I , Human Services . Information Technology� of ti,.Ta[ 1 . °, ii ,.1'1 Facilities Mail and Copy Center a • ' € €�`�[i Police E t € 7 i€�' r :: '' -' '� LOCom (Emergency 911 Dispatch) i, x : Hours of Operation : • " i „,a,.. J ; The City Hall is open to the public Monday through Friday 8:00 AM tos 5:00 PM. E: € ' Hours for assembly areas vary. Police are available 24 hours a day,seven days " a week,year round. Police public office hours are Monday- Friday 8:00 AM to M ENT ` Buildin Description ><. � ii g p Construction I, Three story over structured parking. 18 98 2Al CITY HALL FACILITIES ASSESSMENT Exterior Design/ Materials Cast-in-place concrete panels at the lower level.Pre cast deck panels used at upper parking deck.Steel frame structure with metal wall framing supported by _ concrete stem walls and slab-on-grade at lower level. First floor is concrete overit.k::,-,T,T,s,..,,,;,,,,,,,:..1.,,..,,,,,:.:;,,,,kii,iiviti4.. steel decking.Upper floors are gyp-crete topping over plywood supported by open .. : web joists. Roof assembly is built up roofing on tapered insulation over plywood !; ,,,:,,,::i.:,:iiii:‘,,h,,,, ,::::,,,,,,;:i,itiii::"Aill,::;,,r fs,, decking supported by open web steel joists. Main building has an Exterior ,,;., Insulation Finish System(EIFS)skin with aluminum windows. ' " Interior Design/ Materials .k t,::4;:::::::1=,:::::,:,==ii,,,,...,,,,,,,,,:::::::::‘,01,,,,, ,,:,,,,,, ,,, . ,,, Ceramic tile at entry and elevator lobby.Carpet used throughout.Typical wall finish is painted wallboard.The central core has wood paneling. Decorative carved wood panels are displayed in the first floor public circulation/lobby.A plaster soffit with indirect lighting is incorporated in this area as well.Typical ceilings are 24-inch square suspended acoustic panels. Hard ceilings are provided in service areas.The suspended wallboard ceiling in the lower parking "•` `°'"" `" garage has been removed due to water damage. � ,ittil Zoning a: 3g PF-Public Functions Zone Occupancy Designation r : i ; Mixed Use, B Office and A3 assembly Special Requirements ... Essential Facility for Emergency Operations Summary of General Building Conditions The City Hall has multiple and significant deficiencies including both building and program elements. Based on the January 2007 Remediation Analysis Report, it was determined that replacing the existing building would be the most cost effective approach to addressing the multiple deficiencies identified.Significant building deficiencies include:lack of building and operational security,failing exterior claddingsystem(EIFS)and related water intrusion and mold growth within the exterior wall assembly, insect infestation within the exterior cladding system,failing window system and related flashings,failing mechanical systems and electrical systems at maximum capacity.Additionally,the building does not meet accessibility requirements of the ADA and ADAAG.Currently identified as an 'Essential Facility'as required for Police and LOcom Departments,the building does not meet the related seismic requirements.An edited version of the 2007 Report follows and a complete copy of the Report is included in the Appendix. Existing Building Deficiencies Architectural SERA Architects and Consultant Team were previously retained to evaluate the City Hall.A Remediation Analysis Report was issued in January 2007.With the exception of the programming,which was based on a simple 20%growth factor, the analysis is still applicable. In order to validate the square footage analysis, LAKE OSWEuL� ll)NI IPAL FACILMES AND„ACE PLANNING ANALYSIS19 99 2 1 CITY HALL FACILITIES ASSESSMENT xA . ,4 "';:' a more in depth space needs program was developed and is included in this ' report.The 2007 Remediation Analysis is included in the appendix. r 3 0(E r {9,ii � "n �� �„�� a��t�t� �� Cede/ Site ' ° a„ ,',,F , ::'� The City Hall site measures approximately 409 feet by 120 feet(slightly more i€,ta than an acre)and is bounded by public right of way all of three sides and on about a third of the fourth side.The site is fully developed with building, x44:: landscaping and associated parking.The site has extensive mature landscaping ', t that includes numerous trees.Additional development on site would require " "�,i'::::Atti !,!..Iiit. iii:(-.:..-i,j(.C.::it';'.!i.::' structured parking or additional off-site parking facilities. - s Code/ Building Based on the number of occupants in the building the facility is deficient in the number of toilets. There were no problems found with sizes of egress paths in i'7: x �� the,�� "��,��� � v open office areas or stair widths required for the occupancy load. It does :.''''''':: :,." � � 1'� " .r;. i appear that the egress path may not comply with code requirements for safe exiting from the building. Accessibility Since the City Hall was constructed before the Americans with Disabilities Act (ADA)and the Americans with Disabilities Act Accessibility Guidelines(ADAAG)it does not meet all of the requirements of that act and guidelines. The building is accessible but lacks adequately sized restroom stalls and clearances. Five accessible parking spaces are provided including one accessible van space. The accessible van space is located in the underground parking area and does not meet the 98-inch required clearance height needed to fully comply with the ADAAG. m Security . -A... ,, ,, A review of the security for the building found a number of issues that should be 4 ;:, addressed during any upgrade to the facility. There are potential problems with public parking allowed under and adjacent to the building. Building Envelope The facade of the building is composed of an EIFS skin which is composed of synthetic stucco over foam board with insulation and gypsum sheathing behind that material. Due to cracks and improper window flashings the EIFS has been severely compromised by the intrusion of water. The windows as mentioned : do not contain adequate flashing to prevent the intrusion of water between the exterior and interior walls. In addition, many of the windows observed had - moisture trapped between the layers of glass due to the failure of the thermal seals. z - fl -. r Structural ,' �� -x r q, !III ,. The structure was built under the 19.82 Uniform Building Code as amended by P '; ;� the State of Oregon. The three stories over the parking garage are constructed 'r r E of plywood floors supported by wood joists,steel girders and steel columns. Concrete columns in the garage support the structure.The first floor is also constructed of concrete. 3 20 100 2Al CITY HALL FACILITIES ASSESSMENT Water intrusion was observed in the outer wall cavities and rot was observed in non-structural materials, however it appears that existing structural members have not been affected.No information is shown on the construction plans to indicate whether the building was designed as an essential facility even though the presence ofk the police in the building is noted. In any case,the building would not meet the requirements of the new building code(2003 International Building Code as amended bythe State of Oregon). The lateral system of the building Y is ����. inadequate to resist earthquake forces and would perform poorly in a seismic event. �q:n Since the construction of the Lake Oswego City Hall there have been major changes in seismic standards in the State of Oregon. These new structural requirements are an outgrowth of the increased awareness and understanding a., of the earthquake hazards present in the state. The seismic standards are divided into three levels based upon building use and function. The most stringent level is for buildings considered"essential facilities that contain functions such as law enforcement and communications centers. Functions such as general city offices would be assigned to a lower level of standard. If the Police Department and LOCom are retained in City Hall,the City will need to consider the requirement of meeting the seismic standards for an essential facility. In addition to structural requirements there are also increased needs for emergency power and keeping the HVAC system operational. The remediation and costing elements of this report will identify the areas where increased standards will apply and show the cost differential for meeting those higher standards. Mechanical/Electrical/Voice/Data ? The water systems(water service,domestic hot water,sanitary sewer and storm water)of the building appear to be adequate and no major problems were noted The plumbing fixtures were fully functional as were the fire protection systems I € i' i and the natural gas service. 4..i E ' " . The main rooftop air handler unit appears functional but is reaching the end of €� its useful life. The boiler that serves the air handler does not have adequate Il controls which results in overheating in parts of the building. The duct system is generally in good shape but there are several locations where leaks have developed.The air delivery system is also inefficient due to the use of fiberglass ,€3 :- materials in the ducts. Building remodeling over the years has decreased the efficiency of the system because temperature zones have not been adjusted to account for the changes in walls and spaces. There are some code issues related to amount of outside air provided to the building and the lack of an ' ;' emergency shutoff for the boiler. In addition,the condensing units are not . anchored to the roof curbs. ......... .. .. The air handler for the second floor is also located on the roof and is in good condition but may not function well due to changes in the location of walls since LAKE OSWEGL1 MUNICIPAL FACILITIES AND SPACE PLANNING ANALYSIS 101 2, . CITY HALL FACILITIES ASSESSMENT (�€,,I its construction. The air handler for the Map Room serves to maintain humidity ` ' " .. E€ ,a 3 �e in the room and is located on the roof top. It is•in good working condition. Thefinal unit is a package wall unit in the IT room and it is in good working condition. E € Q • AEI ) €l � y€ � Roof top exhaust and pressurization fans are operational but are not seismically .. . :„` anchored to the roof curbs. These serve to exhaust the toilet rooms and other 7,.. i areas in addition to pressurizing the elevator shaft. • €€ l . The City Hall has one electrical service provided by PGE. The main distribution .. lll.. [[ r panel is in good condition but has limited additional capacity. Branch panels i.: IV: : E'' [ � are located in electrical rooms on each floor and most panels are full and do not . [ � {l{I(€€l[[..{. [i l have room for additional space for future loads. The electrical rooms have phone . E'. EEE''''j'EF (€ ': � ' E EE € � [€ EE[[ [€€[ I{E tE . E and building control systems in them as well and lack space for added electrical E' IE(.EI€E tI II €� E•• , :• E , ". ,:. equipment. There is a boiler sharing the third floor electrical room which is a . € . - - €€ € . °i code violation. li' € ' ' - • ' The building has a 30 kW diesel generator located in the parking garage. The . "``' ` '`' ' ' generator is able to carry the load connected to it but is close to being at 3€€ . •[[ r "; .. emergency (lifesafety,egresslighting) €€,€ €.E�€€- � 4, capacity. The loads for the emer enc loads li htin are not €€ F ' separated from the standby loads(IT equipment,911 call center). It35: �� . :a f The site and building lighting were not evaluated but appear to be adequate. If th l building upgrades are carried out,it would be necessary to evaluate the lighting s E ..., for code compliance and energy efficiency. ';' " The fire alarm system is operational but does not have a visual annunciation •• . -^, component. As noted above the electrical rooms are also used to house the ,T4; telephone equipment and are insufficiently sized,however the telephone system appears to be in good working order. The IT room is also insufficiently sized but functional. Environmental While the building has had many instances of water infiltration and the presence of mold,there is no indication that the building should be considered unhealthy from a mold contamination perspective. Repeated air quality tests do not show the presence of mold contaminants in the air within the building. When the exterior wall was opened up,extensive mold was found in the cavity between the exterior finish and the interior gypsum board finish of the exterior walls. The presence of the mold and the long history of water intrusion indicated the need to remove and replace the facade of the building. Based on the age of the building and through an asbestos survey it was determined that the material was not present in the building. Indoor air sampling indicated poor ventilation but no problems with carbon dioxide levels. Roof The building has five separate roof areas including the third floor step backs and the terrace on the second floor. There are numerous penetrations that have been added over the years that were not properly installed and may contribute to water infiltration into the building. The main roof has antennas that are no longer used that have been left in place.Flashings were added to the perimeter at some point in an attempt to prevent water infiltration into the EIFS. 22 102 2i CITY HALL FACILITIES ASSESSMENT Life expectancy for the type of roof used on the building is 20-25 years. The roof was recently top coated to extend its performance life and is expected to last an additional three to five years. Remediation Recommendations Architectural Based on the observations of water intrusion into the exterior wall cavity and the inside of the exterior wall of the building and behind the EIFS and the failure of the thermal seals of the windows, it is recommended that the façade be removed. At the same time the windows should be discarded and new window systems installed that protect against water intrusion into the building and behind the facade. All interior drywall should also be removed and replaced(see also Environmental section). Interior modifications should also take into account the ADAAG requirements such as increasing the size of toilet stalls,areas where ramps may be needed and other modifications that would bring compliance with the ADAAG. An increase in the number of toilets is also needed to meet the requirements based on occupancy loads of the building. A resolution to the egress issues should also be developed. At the time of building modifications the City will need to evaluate how to handle parking under and adjacent to the structure and the security issues that arise from the location of that parking. Increased security may also be desirable for the police vehicles parked on-site as well as general parking lots and walkways. The location of storage areas for explosives and ammunition should be examined for possible re-location and added safety measures. Since the building has need for additional space to accommodate services such as IT and electrical and has a need for more conference space,an expansion of the building needs to be considered as a part of any remediation project. If the police/911 functions are retained in the facility, it should be expanded by at least 20%or about 8,000 square feet. If the police and 911 functions are not retained in the building,added space may be gained by the space those activities abandon. Structural In order to upgrade the structure to meet present seismic requirements the core of the building should be strengthened and stronger drag struts should be added to the flooring system. Braced frames should be added on the east and west sides of the building. Some of the openings in the garage(not drive aisles)should be filled in with concrete walls. Piles need to be added at the core and new footings are needed under the braced frames. This work will bring the building up to the lowest level of seismic standards. If the building is retained as an essential facility,the upgrade will require more extensive use of the measures discussed above. There would also be other mechanical and electrical requirements that are covered in the Mechanical/ Electrical report. LAKE OSWEGO MUNICIPAL FACILITIES AND SPACE PLANNING ANALYSIS 23 103 2.1 CITE HALL FACILITIES ASSESSMENT Mechanical/Electrical/Voice/Data When upgrading the building,it is recommended that the water heater be replaced with a new,more energy efficient unit and that standard roof drains replace those currently used on the roof. Plumbing fixtures should be replaced with low flow type fixtures when replacement is needed. In any remodel or upgrade to the building all mechanical systems should be replaced including the main air handler with a more energy efficient unit along with the fiberglass ductwork. New heating units should be added when the other HVAC work is carried out. The second floor air handling unit should be replaced with a unit that will satisfy the zoning requirements of the second floor. If this area is retained as an essential facility there are also additional seismic bracing requirements that need to be employed on the air handler. The roof top exhaust fans need to be replaced and the new fans properly anchored to the curbs. The exhaust fans also need to have screens on the intakes to prevent accidental intrusion into the fan. An upgrade to the building electrical system would include a new main distribution panel with circuit breakers and additional spare capacity. Surge protection should also be built into the main distribution panel. The neutral conductor for the branch panels needs to be upsized and at least one additional branch panel at each level should be added. Loads can then be redistributed to segregate them by types of uses. The boiler should be removed from the third floor electrical room and located elsewhere in the building. If the building is used as a"non-essential"facility the existing generator is adequate. The generator needs to be load tested to insure that it is in proper working order. If City Hall is continued to be occupied as an essential facility the existing generator must be replaced with a larger generator(150 to 200 kW capacity) and the loads need to be segregated between egress lighting and optional loads (IT&911 call center). The interior lighting systems should be replaced to conform with the Oregon Energy Code. The fire alarm system needs to be replaced with a new addressable system with additional detectors added. The system should also have visual annunciation.(See Appendix A also). The phone system components should be moved out of the electrical rooms into dedicated closets on each floor. The size of the IT room needs to be expanded to allow greater work room and space for additional equipment when needed. Environmental The EIFS should be removed in isolation along with the interior walls that are affected by water intrusion. The remaining framing should be cleaned and treated with a fungicide. Carpeting throughout the building should be removed and replaced and the sub floor cleaned and treated. 24 104 2i CITY HALL FACILITIES ASSESSMENT Roof Since the roofs are near the end of their life cycle(20-25 years)they should be replaced if major work is undertaken on the building. As a part of this work, there are a number of items that should also be accomplished such as changing and improving the insulation and repairing areas of penetration. Reference the 2007 Lake Oswego City Hall Remediation Analysis Report for additional roof replacement options. The City may also want to consider an energy star roof and even investigate the possibility of a"green roof".A seal coat was recently applied to the roof and should extend the performance life for 3 to 5 years. As part of any major roof replacement,it will be necessary to add fall protection in order to meet current safety and building codes. Site/Parking In order to meet current code requirements the site needs an additional 20 parking spaces. Expanded surface parking or a parking structure should be considered to resolve the lack of adequate on-site parking if any major work is performed on the facility. Cost Forecast The 2007 Lake Oswego City Hall Remediation Analysis Report provided cost estimates, including both renovation and replacement options for City Hall and Police/LOCom facilities.These cost estimates were completed by Andersen Construction utilizing basic program and square footage assumptions made at the time. Replacement of the current City Hall facility was determined to be most cost effective in the 2007 report.The following cost forecast is based upon 15% increase of the costs used in the 2007 Analysis to adjust the numbers to current 2008 costs.The square footage has been updated to reflect programming projections obtained in the current Facilities and Space Planning Analysis. Cost Option 1 New 78,994 square foot City Hall Building(essential facilities) Departments included: Police, LOCom and all departments currently located within City Hall, plus Parks and Recreation Administrative offices. New 78,994 SF essential facility calculated at$167/SF:$13,191,998 New 63,195 SF tenant improvement area calculated at$75/SF:$4,739,640 (Tenant improvement is based on 80%of square footage,20%will be core and shell.) Option 1 Total Cost=$17,931,638 Cost Option 2: New 44,799 square foot City Hall Building(non essential facility) Departments included:All departments currently located within City Hall,plus Parks and Recreation Administrative offices.(Police and LOCom are excluded) LAKE O SWEGO MUNICIPAL FACILITIES AND SPACE PLANNING ANALYSIS 25 105 2.1 CITE HALL FACILITIES ASSESSMENT New 44,799 SF non-essential facility calculated at$155/SF:$6,943,849 New 35,839 SF tenant improvement area calculated at$75/SF:$2,678,929 (Tenant improvement is based on 80%of square footage,20%will be core and shell.) Subtotal Cost=$9,631,778 New 34,196 square foot Police & LOCom Building(essential facility) Departments included:Police and LOCom only New 34,196_SF essential facility calculated at$167/SF:$5,710,732 New 27,357 SF tenant improvement area calculated at$75/SF:$2,051,775 (Tenant improvement is based on 80%of square footage,20%will be core and shell.) Subtotal Cost=$7,762,507 Option 2 Total Cost=$17,394,285 The above cost estimates do not include the cost of land which may be required for either a new Police/LOCom Facility or for additional parking area at the current City Hall location. It also excludes the demolition of the existing building, including haul away and disposal of debris which is estimated by Andersen Construction at$950,000. The cost of structured parking is not included in the estimates above. If the City chooses to meet its parking needs by building a parking structure,the cost of that facility would be in addition to the other building costs.Structured parking generally costs between$20,000 and$25,000 per parking stall,depending on the size and location. The building cost scenarios include a markup of 30%for project soft costs. Soft costs include items such as:architectural and engineering fees;furnishings and equipment; permits and inspection fees;design and project contingencies; bid publication;and moving costs. Reference the appendix,2007 Lake Oswego City Hall Remediation Analysis Report,for a complete list of general assumptions and previously developed project costs. i SPACE PROGRA E ENT Since City Hall was built 22 years ago, personnel demands have increased in � E i response to changing community needs and population growth.Current program € i[ 14 functions exceed the capacity of the existing City Hall building.The 39,404 , , square foot facility was built in 1986 to accommodate 1986 space needs, 'Ag without consideration for future growth,and was fully occupied upon move-in. Space limitations are impeding the operational effectiveness of all departments. The Police and LOCom departments are most significantly undersized,based on the current functions performed.These space limitations will become more problematic in the future as personnel increases to meet the needs of an expanded city population.Growth of City Hall staff may displace departments to other city owned or leased facilities,decentralizing the services provided to the public. 2 106 2Al CITY HALL FACILITIES ASSESSMENT Existing Program Deficiencies Internal personnel growth has occurred over the years by reducing the amount of department support space such as conference,copy,file,and storage rooms. : t The loss of such space affects operational efficiency. In some cases, program elements are starting to impede standard office aisle widths, resulting in �" inadequate circulation and dead end pathways within the departments. Police and LOCom are most significantly undersized based on their current functions and associated space needs.There are several necessary program elements that cannot be accomodated today due to existing space constraints including Suspect Holding Cells,Staff Fitness,In-Custody Report Writing and +wa � � Processing,and Hazardous Materials Storage rooms(see appendix,Space , Program Requirements, Police/LOCom for a complete list).These items are " needed to support the current functions of the department. �� `E # it'V\:1\„.11,..,:',.::i;r111...:41.14;1:!th.f4]...!6:,.*:1.:11:..„,'.,..':::',,,,:!:<7.1,i. City Hall is currently 39,404 square feet.The current number of staff residing within City Hall is 178.5(not including 23 Parks&Recreation administrative staff i€,tl t .: I€ located at the West End Building).Typically government office space averages , between 200 square feet and 250 square feet per FTE,and Lake Oswego City :: Hall provides approximately 150 square feet per employee(based on net area). R"'~ To sufficiently accommodate the current number of employees within City Hall, including Parks&Recreation administration,City Hall should be"right sized"to 74,790 square feet. Current space program deficiencies within City Hall include the following: •Lack of department support space, including conference, copy,storage, and file rooms. •Numerous missing or undersized program spaces for Police and LOCom . •No room for future department growth •Inadequately sized mainframe server room •No enclosed data closets to provide security and special cooling . % •Insufficiently sized building support spaces such as mechanical, yitig '' �� _ � � I €iN€ electrical, and telecom rooms [ N� " € � •No package delivery area or loading dock 477 � �: : •Lack of Facilities storage space and undersized repair shop :. •Non-standard and undersized workstations ` ' •Insufficiently sized public waiting areas ' . •Undesirable department adjacencies and departments divided between . . :... :::::::: floors and buildings •Inadequate aisle widths and circulation in certain areas ' €' '� Existing City Hall facility space policies ensure that space is used efficiently. s €; Conference rooms are shared among all departments and still often booked. x € _w The City also maintains an archival process with one full-time staff dedicated to scanning hard copy documents so that they are available electronically.The original documents are then transferred to off-site storage located at the Farr House which currently stores approximately 1200 banker boxes.As a result LAKE Q SWEGL)MUNICIPAL FACILITIES AND SPACE PLANNING ANALYSIS 27 107 2.1 CITE HALL FACILITIES ASSESSMENT 1 0 ,,, R c of these long standing policies within City Hall,there is presently little if any € ` underutilized space within the building. Internal staff growth is no longer an option without displacing programs to off site locations. In the spring of 2007 the Administrative division of Parks& ( ,ti Recreation relocated to the West End Building as a result of growth within the ty` p Community Development department. Parks&Recreation currently occupies ' 5,500 square feet in its new location.This department, however,would ideally be co-located either within City Hall or as part of a community center. Beyond space limitations,the current City Hall building fails to meet critical requirements specific to Police and LOCom.The IBC mandates that such €�} �s EE C AtiOr facilities meet stringent essential facilities requirements.These departments also require higher than normal security requirements with strict limitations to• staffthroughsecondary yp ability space controls such as call orts.The abili to control [Erhd h + E ,H the public's access to the building is imperative and requires surveillance of all building access points, including adjacent building parking. Future Space Program Requirements Again,the existing City Hall building is 39,404 square feet.To accommodate a growth in population from 36,000 to 50,000,it is projected that an additional 31.5 full time equivalent staff will be required so that overall staff will grow from 201.5 currently to 233 in the future.This is a 15%increase in City Hall personnel to support a population growth of 39%.This includes all departments currently residing within City Hall in addition to Parks&Recreation administration(See appendix for a complete summary of personnel projections). The programming analysis also included a detailed review of both department support spaces(meeting,copy,file,storage,etc)and building support spaces (electrical,mechanical, restrooms,etc).It is in these categories that right sizing showed the extent of current space deficiencies for the City Hall facility.The growth from current building size to the future is comprised primarily of making spaces adequate for today's use,with a limited amount of growth attributed to an increased number of staff and department support space to support this staff.The complete programming analysis for City Hall identifies gross square footage needs as indicated in the table on the following page. Again, it is typical for office buildings to be sized at between 200 and 250 square feet per FTE, based on net staff and department support space. The State of Oregon Department of Administrative Services,which oversees the space standards for all state agencies.assigns tenant useable space at 250 square feet per FTE for standard office functions.This is based not on building gross square footage, but on the net total of all the spaces dedicated to the department, including internal circulation.This excludes building support space such as electrical,mechanical,telecom/data server,and restrooms in addition to building common corridors.This ensures optimal efficiency in regards to space utilization. The future space program requirements for the City of Lake Oswego,excluding Police and LOCom, indicate an average of 201 square feet per FTE based on the net department space for 147 personnel. This is an increase from today's average of 150 SF per FTE. This increase of program space will allow operational effectiveness while remaining highly efficient.Facility space policies 28 108 2,1 CITY HALL FACILITIES ASSESSMENT regarding shared meeting and copy rooms and off-site file archiving will remain.The program requirements for non-office type spaces vary by function so that Police and LOCom are expected to have a significantly higher square footage per FTE efficiency ratio. Regional Comparisons In conjunction with this report,City staff gathered data regarding other existing City Hall and Police Department facilities in the region.The findings showed significant variance in facility size and personnel numbers by city population. However,the data shows that the projected facility size for Lake Oswego's Police and City Hall, based on a population of 50,000,are reasonable and well within the range of other cities'facilities. It further indicates that the existing City Hall building is below average in size on a square foot per FTE basis(211 SF per FTE versus the average SPAM..,. G , I,... €€€€€[n€€�€ I[ €[ €,tl [€€€ €€ ;[€€€�[ a€ € d[ €€€€€€[€ €f€_.I al a€ 11€[ €[€€€€ f[r::n..a€ I ill€€€!€i€EI ri€ �[ �.I° 11 EI€€[€€€�gi€ + ; low �5 ry yiot q rin i.{gtp{ tt1 I S r J g I 2 50 I I y d �Si,uj I � E 9�€� d l S -. Alp.Fr'E"'u'1,1 tl 1110:).^.holm 1KIYt!II 'ta i €1tarh r. -#. 0I'0pNcHoo ti 'F{F� ^e Sl Ot.. �T �' reilmoNWt d zri. ,,ITi`E E�` is�, IOj[I ��lal[���1��. 4"r�'.M..!.�.r..ntlF^!`F EE'rc`"CIfkh'�� ..,��l��� ��.rJ�.���4mT ���.�.M ��.����� �€ €t i II ll.,g.€�.mmiB i itHiMINEHENTHREVIEMEMMUMYBIEI [[ [I[ I.h€€a� [€[[ [[ [ [ [€I[I I"iV i[ i[ [[,[€[[ [I€[ .€�[t''€[[€I [ [[1�,' [,.:[€[€€.[�,�kl,[ �€3[ [[ [�,[1€€[[ [ [I tI€e i€ Isi[ [[€[li€€€€z€[a ffl� 1 II [[€€€[ [€€[€r€€4�ft�1���3[ [€dl€€[€€€[i?'€�Tf�Ilf? I €1[I a r, Gil [ i € u e li Cu P 1 ntRi ? [ i[�flFutu - € � It� Ru€ [ [ [ fwuv€�¢: d[1111€€€l�la al P yi OF} I Ir,k€ €€s[ €[ [ [I€[€ i idikS € f ail [ I ui €t€� e�€ Com en ts' 11 111€€II€I€i@€I €a Itf 11 I 11 I€ll€I l�0.€€€€E I(.-I ll�I E€�E €1 1i€€ ( I(11 11 I 7 u 1E€€ I I'. l E ,il<F f 111 €� € { JA g,,,g E(€ i€ C(: Ell411,I (€"� "� :.. y S 11 Ell E I EE'(I @l TA`i yy f rr I II € ( €I '.€��€ .€ x € € € .E�C�ln€€,: 11 I €€(€111€€€pma.tm 11 ( (€€I€a€ll€€IRsF ntt,E:.nmtlall €I €Ilt€glrer ff. City Manager's Office City Attorney's Office Mayor's Office City Council Chambers Municipal Courts Citizen Information Center Planning Engineering 29,471 41,436 44799 Building Permits Redevelopment Agency Finance and Human Resources Public Affairs Information Technology Facilities Meeting Rooms Parks&Rec Admin Offices at City Hall 0 - '..Assumes Parks&Rec is located at future City Hall Police/LOCom 9,933 33,355 34 1.96. Based on a separate Police/LOCom facility Existing City Hall I t i - o� Parks&Rec Admin Offices at WEB 5,500 - - Totals 1 Il €€1 g I d l g : AsAVanfflignall attegitAM LAKE OSWEGO MUNICIPAL FACILITIES AND SPACE PLANNING ANALYSIS 29 1111111 109 2.1 CITE HALL FACILITIES ASSESSMENT of 374 SF per FTE, measured by building gross area as opposed to net area indicated above). Reference appendix,Space Program Requirements,for more information. PARKING There are currently 138 parking spaces available at City Hall to meet the needs of all departments that currently reside within the building, including staff and visitors. In order to meet current code requirements,20 additional parking spaces are needed. The distribution of current spaces is as follows: 118 Open Spaces 38 under cover 68 outside 12 upper lot 11 Police 7 under cover 4 outside 4 Handicap 3 upper lot 1 under cover 5 Special Use While a portion of the spaces at City Hall are located under cover,there are no spaces that have perimeter security.The Police Department's city-assigned vehicles, including patrol cars,should be located within a secure perimeter. These vehicles do not require undercover parking,though it is preferred. Parks&Recreation administration,currently located at the West End Building, utilizes 23 spaces for staff and an additional 4 spaces for visitors(27 spaces total). The future number of spaces required for City Hall, including both Parks& Recreation administration and Police and LOCom,is 300.150 of these spaces are needed for Police and the remaining 150 spaces are required by the other departments calculated at 3.33 spaces per 1,000 GFA,per the City's zoning code. 30 110 Exhibit E Lake Municipal Facilities and Space P'lannin l nalysi :� # _ VAS ... .�..�. x:� ' ... :•�. .a, ?x�:o::.; ...�:- :.,r.: .. f.;4:�:. ; '{`'� .. .x ..&:. T•:. .:.. .. 4u .., ...,. .x{ .a .. ." •baMGP., .v ::_,,,...,,,,„,,,,,,,,,I ,,,°,, xx"y�''''' xMv ::A .:::Yi:..a? La:: .i?'vi•'iie i:. " ..vC� ..�#v...�i ..$t%: ... .. ':< >i^ .: .x3.. ilb�. z".R.a�:� .x gr..�.,v.:�"'a`�x".� tir < „< :..;,,.:>.. _�^. a ..:.;s ... dr ..��..^.a�<F!c: r' n,�.-, "3«#::a �s�.�?�.: .. ..:#wx ...���:.A,.;,�a'', ,.�:. ,; �..•,< �, ^ ,a:i E'.•- ';�"�:"t `�� `£ ��.�' .{ ,off, ' .�` tt .�w ;.. ' � .. � '..< „; .�•;... gip.. �'a �.... .:,..:.fix' £.F�kx # � • ( :. 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'"- , < ''�'}� t y'ts e ' �'- ' .. • .. y�.:°s• ,_ • SEPT EMBER 26, 2008 REISSUED OCTOBER 15, 2008 City Lie '4I i s n 4 /� of liii#::- (� Oswego 111 SPACE PROGRAM REQUIREMENTS �lt T MUNICIPAL FACILITIES S AND SPACEPLANNING ANALY IS Sy alce SPACE I CAs:NAM N € I<II 2 I i N 4._...V � O POLICE LOCOM(E911) C., REGON Department: Police/LOCom(E911) Division or Sub-Department: Survey Date:August 13,2008 Reported By: Dan Duncan,Police Chief Current Location: City Hall,380 A.Ave,2nd Floor Adjacency requirements: Police/LOCom(E911),Municipal Court,Emergency Operation Center(EOC),Evidence Storage No.public visitors per clay: 18-20,80%of which is for Records.Tickets are paid on 1st Floor at Municipal Couds. Areas requiring increased security: Department perimeter,records should be enclosed,Drug and non-drug evidence,Armory . . I€ll l '!(a€E€f€l€I1z 0 eI0jk1tt1 1Iit E i ll1-1l€li 1 st 1Aa€ 1 fi tI : -> a dll:E '€€ t [ [' [E[ El€ k [ [ [ €00I E [ [ [ te L [ [.E€ € ff I i-4�1J - .$I1-t+a I ;[ € f € i tl [ [ Eqtt .. [ tib ^ Eb sfo 8I h h i�1 a I [ It i tii 4,61...a I t1i r 1 tE€ t I [1[tlk [i €n ta,i( jt b s € t6ktii Ii1t i iE ,R IlE €Ii gT h r b 401 o a3.pBBIIMo ( dl ; [ i4iti i 0 t „,4",.:.,,, :, ,:: �d.�E[ ,E t&t r €Om t iiiH t)r nh f0i . '�R iiii i MI[ th .. : ,._ [ [ €.;€ [E °:N:E gt If E N ”: 6[ 'tEr�� �Tg t tftft I ra :l [[ [ l tt lIE € I j Fa s EII il IEEEt00) f i 5v0:.: -1 '1' ElE[ €l I.€ m € €aI i II€EI: 1III.' ear . ,€ €EiiIIiII€t€€n i € . k f t €€ff€rttiff t:l I?€II[IIllIl I ' i1 €I I I v i I€ € . r1 a E ii€ it,- IrE[r 1i 0 1 ai1 €I t i n v1 € ( 1I iE i€ tE I I € [ rt € tf €4 1 -E E € L E (t � 1lll I 11tt ttIEE lt,-1 [„ $t(1 11I 1h ,i i i1 I'.1 1irfi t€ €€11 €1 1 [i11I € I11 : �€ � : aca 61h1 1[1[€ [bl p{- 8'��� 1 �t [,�E �R t�l" € €_ 7 �es€€ E [ t fa 0 t i 1" €€€[l[ ll][.,[k €[€ €t l [ '}r t € [I i Iiiti�fall r '� �R R 1 [ 1 ,: E€ l lrrn _ I €E€ tfo (_ a€t il ' 1 I € E EI €et [ [[ E 1 h n l t a4,1. ,#alp€t, ea'.;€ l �[I I 1+ 1 i1 ar€Ill [ 111[ lI[I :1€',u€€Il u :1[ ,hlh 4rt€ 1 r 1Ef. E,E,,1€E€l tr aitl 1I [1 1 €1€5uD €t i5.0IL[L #,€a1E€autnat L „a4 ,PEu €ntr€ vhaSlt h:3�w a r •,H l ,hh6:J,,,),g,„[.w .1 ,. 1 150 1501 180 180 Police Chief of Policel Police Operations Captain 1 100 100 1 120 120 1 120 120 Police Admin Captain 1 100 100 1 120 120 1 120 120 LOCom Manager 1 124 124 1 216 216 1 210 216 Police Admin Assistant 1 48 48 1 8o 80 1 8o „: 80 Police Patrol Lieutenant 1 48 48 1 80 80 1 80 I 80 Police Detective Lietenant 1 48 48 1 80 80 1 80 80 1:8,000 persons '.Police Detectives 4 48 192 4 64 256 5 64 I 3,20 i Police School Resource Offioer 1 48 48 1 64 64 1 fi4 Y� 64 Police Narcotics Officer 1 48 48 1 64 64 1 64 64 Police Admin Secretary 1 48 48 1 80 80 1 80 80 Police Traffic Lieutenant 1 48 48 1 80 60 1 80 80 Police Motor Officers 3 48 144 3 64 192 3 64 ! 192 Police Community Service Officers 4 48 192 4 64 256 4 64 256 Police Training Officer 1 48 48 1 64 64 1 64 64 Police Records Supervisor 1 48 48 1 80 80 1 80 80 Police Records Clerks 3 48 144 3 64 192 3 64 192 Police Evidence Custodian 1 48 48 1 80 80 1 80 80 Police Custodian 0.5 0.5 0.5 LOCom IT/Technical Asst 2 64 128 2 80 160 2 80 160 currently located within IT dept III wilkioiotou Police Patrol Sergeants 6 48 288 6 26.6 160 6 26 6 '�. 160 (2)shared 80 sf workstations for (6)staff over(3)shifts Police Patrol Officers 21 16 336 21 28.57 600 28 28.57 800 : (10)(28)sta shaffredover e80 sf(3)workstationsshifts for (1)shared 80 sf workstation for LOCom Future IT/Technical Asst 0 0 0 0 0 0 2 40 80 '.. (2)staff ever(2)shifts,currently located within IT dept LOCem Gall Taking Dispatch 15.5 16 248 15.5 58.38 905 18.5 58.38 1 080 (8)sharetl 135 sf workstations for (18.5)staff over(3)shifts EE • '. 1 r f 4 7$ $$ Y €'mff ,.. It 0 ;` tS 2656 73 , i:..:: 'SUBTOTALS r25ta e (30 @ � � PI. E• • • 1' , S ftt[Ol t dr., tIRItf ;iS1 L 111 '1Edi,:r LI_;. , ,I I €'ll Efir P �tI €t€ 1i Itiuj 1) € [L1 I ., €I AI€1,.., . E §: tT .IADiE i IdiFII) f k I 'Q '1IE . [I [N �, �� P[€( E € if: ) , N , ' `: £. :. aON' . A a I €:M4,I ,Q. A dtt kim € E AN VIEWAREEN LAKE OSWEGO MUNICIPAL FACILITIES AND SPACE PLANNING ANALYSIS169 113 SPACE I TS MUNICIPAL FACILITIES AND SPACE PLANNING ANALYSIS C akeSPACE PROGRAM RERWREMENTS ,_' OS V V - b" POLICE LOCOM(E911) Department: Police I LOCom(E911) Division orSub-Department: Survey Date:August 13,2008 Reported By: Dan Duncan,Police Chief Current Location: City Hall,380 A.Ave,2nd Floor Adjacency requirements: Police!LOCom(E911),Municipal Court:Emergency Operation Center(EOC),Evidence Storage No.public visitors per day: 18-20,80%of which is for Records.Tickets are paid on 1st Floor at Municipal Courts. Areas requiring increased security: Department perimeter,records should be enclosed,Drug and non-drug evidence,Armory E €€ I[ U'[ [[ [ [ €€I t:',.€€€ i [ [[ Il. [€[ [€€ 0ia€r 4 I[ [1[ ['.[[ [€€ I[ I I[ [ t['. I [ [t'€ 4 i I[ [[ [ t['.l€[ €€ 60,II I a II I£[u!11 I1 to €•€•[';( ( (D I€hii tG€€ (€.€. (:.( (R( I 'trd 4 r€ m3f:r(''. ( 6 I I€e11 #f g,t1€€11 11 1 e(€I`((€€I :I fj€ r4.€-..11 �€h�t. €€)1 (IFR1u 4 I1n. 0 l',I I f F fIE f€Ili$t:F-4 f[L uu e tn mrlfe{r?€:lF f_ 4 ,r t[1( l ' 4 ( 111 I D ; nt ;1€€ ,€[ t Hli: €:p[i.€ {4rr1 R10tSiy i ...,. "€ fF [ li `; .'-. •� t i]1.:l €... d € I Ii I €€ l=[ [1 bent , ur l l..p" € : rg!R , l!g Y b I� l €e s € € 9:l1rtniuff#farm ent€o t[ll l I[ i pQ a e t l l 1H r1!l l €€ n j( € €Eee nr �il l 1 ff €€ilny t g t lliil€€fifi i€n: t€l 1I l n li U 5 €€ l l � r l $i1 .is ( 1 €€, € t 13cO €lL€litr io 3IE r € Ethr vrjn ,E 3Ewf.E , ev 5:3 4'r l € [ l I € ' i i € l [Li l n ( l li..f. i tE.rr , L . c r.rtt €e€1€xe . r, 300I ir E a i gm I d l9l I 4I,1l;€I . . L4y4 r r1 „v ,,2r9.4R.€u ur 294 . .1 30D 300 1 300 Police Reception!Waiting Police 55-60 Seat Public Meeting 0 0 0 1 900 900 1 900 900 classroom style seating Room Police Records Files 1 1 600 600 1 600 600 I includes active and archival Police Records Copy 1 915 915 1 14D 140 1 140 140 Police Report Writing 1 1 40D 400 1 400 400. Police Briefing Room 1 175 175 1 320 320 1 320 320...._I seating for 12 to 14 Police Special Evidence Storage 1 62 62 1 900 900 1 900 900 drug and non-drug,secure Police Hazardous Materials 0 0 0 1 15D 150 1 150 150 `,separate building Il III Police General Evidence Storage 1 250 250 1 1,360 1,360 1 1,360 1.,360, currently located off site,high density shelves Police Vehicle Impound 0 0 0 4 200 800 4 200 800 ;,secure Police Evidence Van Parking 0 0 0 1 20D 200 1 200 200 secure Police Evidence Processing 1 50 50 1 413 413 1 413 413 i secure Police Evidence Viewing&Receiving 0 0 0 1 90 90 1 90 90 secure Police Evidence/Patrol Staff Entry 0 0 0 1 10D 100 1 100 100 -•'I'l secure Police General Storage 1 66 66 1 40D 400 1 400 .400 Police Uniform Storage 1 60 60 1 120 120 1 120 120 Police Detective Storage 1 53 53 1 120 120 1 120 „ 120: Force Lunch/Break 0 0 0 1 174 174 1 174 174 A Police Fitness 0 0 0 1 900 900 1 900 900 Police Holding Cell 0 0 0 4 64 256 4 64 256 plumbing required Police Intox 1 DUI processing 1 67 67 1 10D 100 1 100 100 Police In Custody Report Writing and 0 0 0 1 180 180 1 180 180 Processing Police Wellness 1 Nursing Mothers 0 0 0 1 80 80 1 80 80 Police Armory 1 83 83 1 140 140 1 140 ii i i 140 '.secure Police Grab&Go Storage Alcove 0 0 0 1 80 _ 80 1 80 80 Police Hard Interview 1 77 77 2 100 200 2 100 200_ Police Soft Intervvew 0 0 0 1 100 100 1 100 100 Police 12-14 Seat Conference 0 0 0 1 32D 320 1 320 ii 320 Police Training Room/EOC 0 0 0 1 1,200 1,200 1 1,200 1,200. ' Police Officer Bunk Room 0 0 0 2 10D 200 2 100 200 Police Bike Storage 1 50 50 1 220 220 1 220 220 LOCom Conference 1 36 36 1 200 200 1 200 200 LOCom Copy 1 10 10 1 90 90 1 90 90 LOCom Supply 1 20 20 1 105 105 1 105 r, 105 LOCom Communications Equipment 1 144 144 1 1,000 1,000 1 1,0D0 1,000 '' LOCom Communications Equipment 1 138 138 0 0 0 0 0 0 LOCom Work Out!Fitness 0 0 0 1 15D 150 1 150 150 LOCom Break 1 14 14 1 350 350 1 360 350 LOCom Quiet/Bunk Room 0 0 0 2 100 200 2 100 200 : LOCom Lockers 1 20 20 1 255 255 1 255 255 LOCom Toilet Room 1 30 30 2 65 130 2 65 130.._. LOCom Mail 1 10 10 1 45 45 1 45 46 LOCom Staff Entry 0 0 0 1 25 25 1 •25 25 SUBTOTA LS 7 :'::-: 2,624 " . 4�, 1 f' o'r: 1f„f t g ff fh" .'- I €[[ C �.l'04MfRR[( [�'I l ti e t >.% 0 € ., !.1 fate. f fd4d ,_ 'L f € €g 1 � [ li€ c `-'. , � ,ftf( ._ w , . .( 6- � tt81 ,1115*ga ( V t[ i€€14:[t tfl pa.k dE 1f :A4.„:1„,I< ,9 .,, c %11 '`' 1 3,� r,([.I.f€€f# :ft fI) frl i . a , 17 114 SPACE PROGRAM REQUIREMENTS clt T MUNICIPAL FACILITIES AND SPACEPLANNING ANALYSIS Of�1T1 eSPACE P Os:RAM € UIR M T Oswego ego POLICE LOCOM(E911) C� R E G O 1V Department: Police/LOCom(E911) Division or Sub-Department: Survey Date:August 13,2008 Reported By: Dan Duncan,Police Chief Current Location: City Hall,380 A.Ave,2nd Floor Adjacency requirements: Police/LOCom(E911),Municipal Court,Emergency Operation Center(EOC),Evidence Storage No.public visitors per clay: 18-20,80%of which is for Records.Tickets are paid on 1st Floor at Municipal Courts. Areas requiring increased security: Department perimeter,records should be enclosed,Drug and non-drug evidence,Armory „ € ,E,„ .,€':a- EE€;!!€E€ t €.€€!€€! €E€ €E€ gi ttt t€ €t€: €:€€ €i€ t€ € €t€:R:t t€.€€ €:€€:E€€ €€ 4'.0:0 tt -t€;€€-.€€ €tE€ t :0t>€t€€tit. . � ` .: 1: ! € .... E o 1 t k E.1 } 1,o t. It 1 1 l i i '':i [€ €I[ I1=I:''.IE €€€€;d1 € €1€I[11I:at t€t1 €€'ii €€I€.1. ,rrerlt €II€ , ri C ur €-€R[lth�t,i- ze0 €€:€€`1 EI 0 F_d U[t re t€€5 �0:0a0 0014 1 n€[r tta €lt [ 1 1 m, 1 € € 1lkt : , €€ € 11€ t o a .€`i€ 1 1 3€ :- i 4€ € . . ._ € :, €1€ ` o ( d-€ d R.. a_ d L 9 f d 1 e[. [ [ (1 1t € €.511.1 m p,:m t d [.. .1 11[ €. 1s 1x , I- .1.0 €[ [. 8 ,ii 1 s1:[€ € (NtOOIO ltl 11[. 'iA,ldl t I� ltlldalt "l l 1, 11 € 1 [ l i :H, I t m .i [ l i c!I Euf z[ of Egret[ pyrfrp' py,rt � [, Of € €� 1.:�. , e.�i aaid �.lidsaaui �1 a [ I' ` 11O � T ll`ll ,( (' tEa a[1 � t t � 'Ttsjo €;71. [ ;;; o7li�t011tl1l11 ' €€ I l I l l iax € I€E n t € ( I t € : I € ,tf 0' E ehn y � i1 E(€ 1 10 0 i .n.1r tx: 1t it€E 10 0 t i € € L I[L€ll>a F € € € € m'A '1 € I t r [ E 1 " 1 € t ("I E€ I �E_ E 1 _ t 1EL 1 ,0 )mEE t1l€ €0 i E:t Men's Showers/Lockersl 1 594 594 1 1,25D 1,250 1 1250 I20. 3 showers Restrooms . Women's Showers!Lockers/ 1 209 209 1 800 800 1 800 800 : 2 showers Restrooms Janitor's Closet 1 33 33 2 36 72 2 36 ""72'" Mechanical Electrical Included in Net to Gross Efficiency Factor Telecom Men's Public Restroom 1 136 136 1 250 250 1 250 250 Women's Public Restroom 1 136 136 1 250 250 1 250 ' ::250 '' Sallyport 1 595 595 1 750 750 1 750 750 with overhead door SUBTOTALS: 11703'. 3372 '':iE(€Et I F`3.1`EM F( I(t(Et 1. 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(.11. _ _ _ __.._.).E._.._ ��1�___.s..[ .I<. �_) � .. ) .I.._ AI,E _ 11 r _ t € ..... � _ .: st1k1glsu1kkiti 1 t?IR1ie OQta O t[..€€'<,€€,['i,IE 11,EE'it E€t€€t€..[I.[':.11'1I I I,.o 1€.€t€t t[ . .t€.:.[I x1Sttfi9' Ird t it g.s.0, t� U9 RI I gdt ��f,0„ dr City Hall Basement: 1,920 1st Floor: 12,411 2nd Floor: 13,441 3nd Floor: 11,632 Total Building: 39.404 2nd Floor Police/LOCom Tenant Area": 9,283 Basement Police/LOCom Tenant Area: 650 *does not include building common areas such as restrooms 9933 Building Area without Police/LOCom: 29,471 EMININ lialliiiiiiie LAKE OSWEGO MUNICIPAL FACILITIES AND SPACE PLANNING ANALYSIS 17 1 115 SPACE I TS ML t fPAL FACELITIES AND SPACE PLANNiNG ANALYSIS S Niminsimempig immemonsund �, C.o L�� f SPACEPROGRAM Jt T Oswego POLICE LOCOM(E911) Department: Police I LOCom(E911) Division or Sub-Department: Survey Date:August 13,2008 Reported By: Dan Duncan,Police Chief Current Location: City Hall,380 A.Ave,2nd Floor Adjacency requirements: Police/LOCom(E911),Municipal Court,Emergency Operation Center(EOC),Evidence Storage No.public visitors per day: 18-20,80%of which is for Records.Tickets are paid on 1st Floor at Municipal Courts. Areas requiring increased security: Department perimeter,records should be enclosed,Drug and non-drug evidence,Armory € €€ 1 - € €€ €€ €€:€€€ € € €1€€ € € 1€ €€�€ tt € € €€ €€ 1 € €€ €€.1€t € s:',€ n t€ €r t € t€ €€ 1€ 1 t€ t t€.t € € € n: Y€ €€ t t€:€€ € x 4 a jr 1; € € 1. 1 1 €c I € € Y '?t t f � � � ! yet I 1 �i ':('�\�' �1:" fif)i iii 11 €i�1i€€i{''._€f€ili))i 1.€a it€fti t lvt€€ i € i€ti f€{s{'.(E€iff I€ s:€,T €f{n€{t)Iii k 1 fx,f' 0 .!iit€lil€i€€ €1it'1i-zfFti St{c(€EE{i'EE:.€€llIfi€tfl 001'0o €1{sl{c4€-f€€ I,, I o. € €¢€ € €I i':'i€ €€€€J.€ € € €I I',a� € €€ € € € € 1 € € t€'. € € €€t a:€€ 1 €€ € €€ € € .,,€n 1€ t€ €€ t€ € r€ r "t t 0 t€ € €r€x t€ € t€ €€' [ itYkil t t €.l,1,0 . _ [€; € €i[i j .1 j €: I €€ € tgr€�C € t€ .I€ Ia ,i €i €,€€€€€ € €€€a€IE,€ ,1 € t€,€i €,€ R` t r 5 m� �€ I� t[E[ € i ft €i € It fl[ '" � 7 [ pi li Ii ': t€ [ [tall[€li ?.[€ sit€x 1 It [E l:itl I t€ `€€iE 1zt€fie id[ frt€€€[€lI I ,l�f.19 v F r-t-, 1�[l1l�t� f,fit i[°§t f€1�€�,tom F u ;u,€; vt tiiit�913[I ��[��ri1€Gft ��« ��.4•t[r�p�i1€l€ ry�,; :� aEt€��v€f�€gip �t€ ����.� �€1€'u1€€e�tufl �Fad�€,€o Visitor 10 350 3,500 -'.4 LOCom,6 Police 138 at Staff 60 350 .4000 50 Police,10 LOCom existing 350 48,300 City Assigned Vehicle City Hall 40 350 14,000 40 Police Secured Vehicles 40 350 14 000 40 Police 1 € to Ai. "'TOTAL 0 150' 52,500 „4i <' f T€€[iE€€[€ if€€E€€ [€E€ t1 �t[t€ f€€cii f# 6 t€€€ €EEii L t €1f€t€ptE[€ C. 1 € dl I€FE[( r• fif 3 Mil i t ti' ,;€ 1 I[([[ (€€((t z 1 1 �(€€€€€PP€€[111 f((t[€ggg[f€€i 1 41�1 : €(i[ (€ [€�i 1 .f. €d.. 1i€e (�; i 11 ( € f'f: It€[€€€',.€(tt(E.1f1`�''' t[€[[t€i€I fd(.� ,,�, lfit[3((i€[( fp(€@1[11€ €Ci €l t:t ([ f ('ia I,( l^4 � f[€E[€IU02€ ,, .y �,„Iffy€[!€ h� 1 t€t R(€f�€i€3i€ �,u i€.L.6)€tE€4,3.„. tt, €f € ,' � g 4 �f fi t,€. 7 172 116