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HomeMy WebLinkAboutAgenda Packet - 2010-07-13 Special LAKE OSWEGO AGENDA CITY OF LAKE OSWEGO Centennial 1910-2010 CITY COUNCIL SPECIAL MEETING 380 A Avenue PO Box 369 Tuesday, July 13, 2010 Lake Oswego,OR 97034 6:30 p.m. 503 675 3984 Council Chambers, 380 A Avenue www.ci.oswego.or.us Contact: Robyn Christie, City Recorder Also published on the internet at: Email: rchristie@ci.oswego.or.us www.ci.oswego.or.us Phone: 503-675-3984 The meeting location is accessible to persons with disabilities. To request accommodations, please contact Public Affairs at 503-635-0236, 48 hours before the meeting. Page# 1. CALL TO ORDER 2. ROLL CALL 3. STUDY SESSION 3.1 Comprehensive Plan Video 3.2 Park Naming Process for Lakefront Park 3.3 Review Proposed Updates to the City's Financial Management Policies 3.4 Lake Oswego to Portland Transit Project Briefing 4. ADJOURNMENT CABLE VIEWERS: This meeting will be televised on Channel 28. The meeting will be rebroadcast at the following times on Channel 28: Wednesday 2:30 a.m. Saturday 3:00 p.m. Friday 7:00 p.m. Sunday 7:00 p.m. Also available on live streaming video at mms://www.ci.oswego.or.us/live. Jack Hoffman, Mayor • Roger Hennagin, Councilor • Kristin Johnson, Councilor Donna Jordan, Councilor • Sally Moncrieff, Councilor • Mary Olson, Councilor • Bill Tierney, Councilor CITY COUNCIL/ LORA TENTATIVE SCHEDULE Items known as of 7/8/10 DATE MEETING Saturday, Special Meeting, 10 a.m. Council Chambers July 10 • Public Input on Second Look Task Force Report (Sensitive Lands) Monday, Joint Meeting with the Tigard City Council (hosted by Tigard) July 12 6:30 p.m. Tigard Town Hall, 13125 SW Hall Blvd., Tigard Tuesday, Special Meeting, 6:30 p.m. Council Chambers July 13 • Park naming process for lakefront park • Review Proposed Updates to the City's Financial Management Policies • Lake Oswego to Portland Transit Project Briefing • Comp Plan Video Tuesday, Regular Meeting, 6:30 p.m. Council Chambers July 20 • Distinguished Service award for Councilor Johnson • Sustainability Update—AmeriCorps Summary • Percent for Art ordinance (Ord. 2557) • Sole source contract award for maintenance agreement of CAD system in LOCOM (Res. 10-42) • Foothills Citizen Advisory Committee • Financial Policy Amendment Adoption • Request to annex approximately 0.26 acres (located at 18420 Donlee Way)—continue to August 3 Public Hearing • Action on Second Look Task Force Recommendations (Council discussion and deliberations only, public input on 6/29, 6/30, & 7/10) Tuesday, Special Meeting, 4 p.m. Council Chambers - tentative July 27 • Council Applicant Interviews Special Meeting, 6:30 p.m. Council Chambers • Comprehensive Plan Goal Review and Outreach • Policy on Media in Executive Sessions • Code Audit Report • LOIS Bond Sale Overview BOLD ITEMS— New issues added to schedule CITY COUNCIL/ LORA TENTATIVE SCHEDULE Items known as of 7/8/10 DATE MEETING Tuesday, Regular Meeting, 6:30 p.m. Council Chambers August 3 • LOIS Update • Water Partnership Update • Mid-Year Goal Review • Parks Master Plan Contract • Adoption of findings for Code amendment related to accessory structures and water dependent uses to occur within the Oswego Lake setbacks (Ord. 2556/LU 08-0052A) • IGA approving a Strategic Investment Zone • Appointment to City Councilor Vacancy • Capital Improvement Plan Amendments Public Hearing • Authorizing bond sale for LOIS Project (Res. 10-40) • Adjusting the budget of the Wastewater Fund by adopting changes for debt proceeds and debt service payments (Res. 10-41) • Request to annex one parcel and the adjacent public right of way comprising approximately 0.26 acres (located at 18420 Donlee Way) Tuesday, Regular Meeting, 6:30 p.m. Council Chambers September 7 • LOIS Update • Water Partnership Update Public Hearing Tuesday, Special Meeting, 6:30 p.m. Council Chambers September 14 • Tennis siting study • Issues of Aging & Housing Options • Emergency Operations Plan Update Tuesday, Regular Meeting, 6:30 p.m. Council Chambers September 21 Public Hearing Tuesday, Special Meeting, 6:30 p.m. Council Chambers September 28 • WEB site study • High Speed Rail • New MS4 Permit report to Council BOLD ITEMS— New issues added to schedule CITY COUNCIL/ LORA TENTATIVE SCHEDULE Items known as of 7/8/10 To Be Scheduled • Emergency Response Plan • Municipal Finance • Tour of Willamette River to see Foothills Dock and Water Treatment Plant intake (late July/August) • Prepare for Rail—Volution Conference (Oct 19-21, 2010) • Streetcar Locally Preferred Alternative Process • GB Arrington on Foothills as Transit Oriented Development • Lifelong Learning • Adoption of Preferred Water Treatment Alternative (September) • Comp Plan Speaker Series (2nd Tuesday of each month) • Metro open space tour in the Stafford area (September) • Comp Plan Kick Off(October 12) Regular Updates • LOIS Update, 1st meeting every month • Water Project Update, 1st meeting every month • Streetcar Update, 2nd meeting every month • Sustainability Update, quarterly (2nd meeting, June, Sept., Dec.) • Financial Update, quarterly • Legislative Update, quarterly (1st meeting, June, Sept., Dec.) BOLD ITEMS— New issues added to schedule CITY OF LAKE OSWEGO LAKE OSWEGO Centennial 1910-2010 380 A Avenue PO Box 369 Lake Oswego,OR 97034 VOW COUNCIL REPORT 503-675-3984 1�1.�1L www.ci.oswego.or.us TO: Jack Hoffman, Mayor Members of the City Council Alex D. McIntyre, City Manager FROM: Kim Gilmer, Parks & Recreation Director SUBJECT: Park Naming Process for Lakefront Park DATE: July 7, 2010 ACTION Staff wishes to obtain feedback from the City Council about the proposed process prior to initiating a public naming process. INTRODUCTION/BACKGROUND Lakefront Park is the unofficial name of the property acquired by the Lake Oswego Redevelopment Agency which previously was the site of US Bank. The Redevelopment Agency intends to break ground in fall 2010 to construct a new park at this site. The City Council asked that a name be selected for the new park. DISCUSSION Resolution 93-17 established a process for naming parks, open space areas, and recreational facilities (Exhibit A). The policy allows for a variety of options for soliciting and approving names for parks, open spaces, and recreational facilities. In general,the Parks and Recreation Commission was tasked with the role of determining the process for selecting a name and then forwarding its recommendation to the City Council for approval. The Parks and Recreation Commission was changed to the Parks and Recreation Advisory Board in 1994. The Parks and Recreation Advisory Board now assumes the responsibilities of the Parks and Recreation Commission as they relate to park naming. At its January 20, 2010 meeting,the Parks and Recreation Advisory Board unanimously agreed that a public competition to identify a name was the most desirable means of finding a name for the new park. A similar process was used in naming Foothills Park which involved asking citizens to submit names,which were then reviewed by the Parks & Recreation Advisory Board and a final name submitted to City Council for approval. Staff wishes to obtain feedback from the City Council about the proposed process prior to initiating a public naming process. Page 2 ALTERNATIVES& FISCAL IMPACT None. RECOMMENDATION None ATTACHMENTS 1. Resolution 93-17 2. Naming of Parks& Recreational Facilities Policy Reviewed by: Department r or Alex D. Mcl tyre City Manager RESOLUTION 93-17 Resolution of the City Council of the City of Lake Oswego to establish a guiding policy for the naming of parks,open space areas,and recreation facilities. WHEREAS,The City Council and the Parks&Recreation Commission have identified a need to establish a policy for the naming of Parks&Recreation-facilities; and WHEREAS,The City of Like Oswego has entered a period of actively acquiring and developing new park land and recreational facilities, as well as rehabilitating existing sites;and WHEREAS, The City presently has no established policy for naming Parke&Recreation facilities;and BE IT RESOLVED By the City Council of the City of Lake Oswego that: • Section 1. The City Council hereby adopts the"Naming of Park and Recreation Facilities Policy Purpose",as attached. Considered and enacted at a regular meeting of the City Council of the City of Lake Oswego held on the 2nd day of March, 1993. AYES: HIS, PUSICAS, ANDERSCV; RiT STE12., Cfit VAN, MAYOR SCHLENKER, MARCorz'E NOES: NONE ABSTAIN: NONE Alice Schlenker,Mayor EXCUSED: NCNB ATTEST: .01374 Wrie �► FORM 'tchcock,City Recorder rr ndlt City •ttorney • • CITY OF LAKE OSWEGO • • COUNCIL REPORT TO: Alice L. Schlenker,Mayor Members of the City Council FROM: Douglas J. Schmitz,City Manager SUBJECT: Naming of Parks&Recreational Facilities Policy DATE: 23 February 1993 PURPOSE: This policy is to establish a systematic and consistent approach,utilizing public participation,for the naming of parks and recreational facilities. DBJEES: The objectives of this policy include: + Ensuring that park and recreational areas and facilities are easily identifiable. + Ensuring that given names to park and recreational areas and facilities are acceptable to the community. + Encouraging the dedication of lands,facilities,or donations by individuals and/or groups. GENERAL GUIDELINES: The following general guidelines should be pursued for the naming of parks and recreational areas and facilities: 1. Facilities should be named within six months after the City has acquired title to the land and/or structure. 2. A request for the naming or dedication of a park and recreational area or facility can be submitted to the Parks&Recreation Commission,in writing, with a brief statement describing why the request is being advanced. 3. For parks and recreational areas and facilities,the Parks &Recreation Commission may solicit input from community groups. 4. If recommendations have been received by the Parks&Recreation Commission, the Commission will forward its recommendation to the City Council. The City Council may accept the recommendation of the Parks&Recreation Commission, `�M: or may propose an alternative name for the area or facility under consideration. COUNCIL REPORT: Naming of Parks&Recreational Facilities Policy 23 February 1993 Page 2 5. In unusual or exceptional circumstances,the Parks&Recreation Commission and/or the City Council may deviate from this policy. 6. The following will be considered when naming parks and recreational areas and facilities: A. Flaces and Featu e.Names • 1) Recognizable area,neighborhood or major street 2) Assumed Name 3) Use of Honey if the area has been known by this name for an extensive period 4) Horticultural 5) If the particular subject enhances the area 6) Natural phenomena 7) Combination of the above B. Hiatorical Event Names This can be of local,regional or national significance. C. Person orj'ersons Names • I) Deceased + Civic Leader + Historic group or person • Civilian national heroes 2) Living + Facilities may be named after livin persons only after careful review. + People who have been instrumentalin acquiring or developing sites either by actual land or monetary donation,other than a developer doing so to meet a park or open space requirement.. 7. Dedication A. A complete park,a community center,or areas within,may be dedicated to dese wing individual or group. In selecting these names,the criteria described above shall be followed. B. Religious,veteran,fraternal and civic groups who have donated land,money or equipment,shall be eligible for area ded'i.cations. C. Plaques or other appropriate types of markers may be used when a park or an area.within a park is dedicated. CITY OF LAKE OSWEGO LAKE OSWEGO Centennial 1914-2018 380 A Avenue PO Box 369 Lake Oswego,OR 97034 COUNCIL REPORT 5o 3984 swego.O www.ci.aswega. TO: Jack Hoffman, Mayor Members of the City Council Alex D. McIntyre, City Manager FROM: Ursula Euler, Finance Director and Shawn Cross, Assistant Finance Director SUBJECT: Review Proposed Updates to the City's Financial Management Policies DATE: July 1, 2010 ACTION Review and discuss updates to the City's Financial Management Policies, replacing Section IV. and modifying Section VI1.4. as shown in Exhibit A. INTRODUCTION Staff proposes to update two sections of the City's Financial Management Policies. First,the City simplified its fund structure for FY2009-10 by closing certain funds and combining them into the General Fund. As a result, the City of Lake Oswego effectively revised its Financial Management Policy Section IV. Fund Balance and Contingencies Policies through its FY 2009-10 Budget Adoption process. We are now revising our manual accordingly. Second, staff proposes to modify Section VII. Debt Policies to explicitly allow the City to support utility bond issues with its full faith and credit as long as the utility makes debt service payments from its own revenue sources. BACKGROUND AND DISCUSSION The City's Financial Management Policy, Section IV.Fund Balance/Contingencies Policies was written prior to the City's change in fund structure. The Library Fund, Municipal Court Fund,Adult Community Center Fund, Public Safety Fund, and Parks & Recreation Fund were combined with the General Fund.The Community Development Fund was broken down into two departments: Public Works and Planning& Building. The Planning& Building Services Department was combined with the General Fund. Due to the unique nature of funding projects the Engineering Division of Public Works became its own fund. Page 2 Prior to the combining of the funds, each fund had its own fund balance and contingency requirement. These requirements were combined pro-rata to come to a new fund balance and contingency requirement for the General Fund. The Engineering Fund kept the same requirements that were previously required for the Community Development Fund. For a consistent application of the prior requirements to the new structure for fiscal year 2009-10,the general governmental departments that had been in the prior General Fund were taken at prior General Fund policy amounts. staff added the Library, Municipal Court, Adult Community Center, Planning& Building, Police, Fire, and Parks & Recreation operating budgets by their previous fund policy requirements to arrive at a new fund balance and contingency requirement percentage for the new General Fund. This resulted in an ending fund balance rate of 16%and contingency rate of 14%. Section VII. Debt Policies, paragraph 4. states: "General Obligation debt will not be used for self-supporting enterprise activity." We would like to modify this to state: "General obligation debt will not be used to fund activity of self-supporting enterprise funds. The City may utilize its full faith and credit strength to back utility bond issues, as long as the utility makes debt service payments from its own revenue sources." General Obligation debt requires a vote from the citizens, resulting in a property tax increase and creating a separate bond-related revenue stream, and is accounted for in the Bond Debt Service Fund. Full Faith & Credit debt does not require a public vote, is paid from existing property tax and other general revenues, and is accounted for in the General Fund. This modification is proposed in anticipation of our planned second Wastewater bond issue for the Lake Oswego interceptor Sewer system. The Wastewater utility has implemented recent customer rate increases to afford the infrastructure expansion. These increases enable the utility to make debt service payments but have not been in place long enough to make a pure revenue bond issue attractive to bond investors and cost-effective for the City. ATTACH M E NTS 1. Exhibit A- Revised Financial Management Policy IV. and VII. 2. Exhibit B- Current Financial Management Policy IV. and VII. Reviewed by: City Attorney II I�wl, Alex D. McIntyre City Manager Exhibit A Financial Policies IV.FUND BALANCE I CONTINGENCIES POLICIES Maintain the reserves, contingencies, and ending fund balances of the various operating funds at levels sufficient to protect the City's credit as well as its financial position from emergencies. The following summarizes the City's Finance Policy No.1 on reserve levels and ending fund balances: 1. General Fund: -Contingency, 14%of operations plus an amount for risk management -Ending fund balance, 16%of operations plus the"net"balance for the Building Department 2, Golf&Tennis Funds: -Contingency, 10%of operations -Ending fund balance,sufficient for a pay-as-you-go basis for CIP 3. Bonded Debt Service Fund: -Ending fund balance,50%of dry period Note:No more than 25%of the general funds'reserves may be held in land at any one-time. Fund Contingencies: The golf,tennis,street,water,wastewater,LO-Tigard water supply partnership,and surface water funds shall each maintain general contingencies equal to at least 10%©of their operational requirements. The systems development charges fund shall maintain general contingencies equal to the net balance of the fund. The engineering fund shall maintain general contingencies equal to at least 5%of their operations. The maintenance services&motor pool fund shall maintain a contingency of at least 3%of operations. VII.DEBT POLICIES Establish guidelines for debt financing that will provide needed capital equipment and infrastructure improvements while minimizing the impact of debt payments on current revenues. 1. The City will confine long-term borrowing to capital improvements and moral obligations. 2. The City will follow a policy of full disclosure on every financial report and bond prospectus. 3. The City will strive to maintain its high bond rating AA+/Aal,and will secure agency credit ratings on all its bond issues. 4. General obligation debt will not be used for self-supporting enterprise funds. The City may utilize its full faith and credit strength to back utility bond issues,as long as the utility makes debt service payments from its own revenue sources. 5. The City shall ensure that its debt margins are within the 3%TCV(true cash value)limitation as set forth in ORS 287.004(Oregon Revised Statutes). 6. The City will use voter-approved general obligation debt to fund general-purpose public improvements that cannot be financed from current revenues. Exhibit B Financial Policies IV.FUND BALANCE/CONTINGENCIES POLICIES Maintain the ending fund balances and contingency balances of the various operating funds at levels sufficient to protect the City's creditworthiness as well as its financial position from emergencies. The following is a summary of the City of Lake Oswego's Finance Policy No.1 on budgetary reserves, contingencies,and ending fund balances: 1. General Fund: -Contingency, 10%of operations plus risk management requirements -Ending fund balance, 10%of operations 2. Library Fund: -Contingency,5%of operations -Ending fund balance, 10%of operations 3. Community Development Fund: -Contingency,5%of operations -Ending fund balance,equal to the"net"balance in the Building Department 4. Public Safety Fund: -Contingency,5%of operations -Ending fund balance,25%of operations 5. Parks&Recreation Fund: -Contingency, 10%of operations -Ending fund balance, 10%of operations 6. Golf&Tennis Funds: -Contingency, 10%of operations -Ending fund balance,sufficient for a pay-as-you-go basis for CIP 7. Bonded Debt Service Fund: -Ending fund balance,50%of dry period Fund Contingencies: The general,parks&recreation,golf,tennis,street,water,sanitary sewer,and surface water funds shall each maintain general contingencies equal to at least 10%of their operational requirements. The municipal court,adult community center,community development,library,and public safety funds shall each maintain general contingencies equal to at least 5%of their operational requirements. The systems development charges,park acquisitions,and open space&field renovation funds shall each maintain general contingencies equal to the net balance of the fund. The maintenance services&motor pool fund shall maintain a contingency of at least 3%of operations. VII.DEBT POLICIES Establish guidelines for debt financing that will provide needed capital equipment and infrastructure improvements while minimizing the impact of debt payments on current revenues. 1. The City will confine long-term borrowing to capital improvements and moral obligations. 2. The City will follow a policy of full disclosure on every financial report and bond prospectus. 3. The City will strive to maintain its high bond rating AA±/Aal,and will secure agency credit ratings on all its bond issues. 4. General obligation debt will not be used for self-supporting enterprise activity. 5. The City shall ensure that its debt margins are within the 3%TCV(true cash value)limitation as set forth in ORS 287.004(Oregon Revised Statutes). 6. The City will use voter-approved general obligation debt to fund general-purpose public improvements that cannot be financed from current revenues. CITY OF LAKE OSWEGO LAKE OSWEGO Centennial 1910-2010 380 A Avenue PO Box 369 Lake Oswego,OR 97034 COUNCIL CIL REPORT 503-675-3984 www.ci.oswego.ocus TO: Jack Hoffman, Mayor Members of the City Council Alex D. McIntyre, City Manager FROM: Brant Williams, Director of Economic and Capital Development SUBJECT: Lake Oswego to Portland Transit Project Briefing DATE: July 8, 2010 The project team for the Lake Oswego to Portland Transit Project continues to work on the Draft Environmental Impact Statement (DEIS) report. The Federal Transit Administration (FTA) has also been reviewing the document so that it can be published later this year. The DEIS was intended to be available for public review by mid-August; however, due to extended reviews by both the project team and FTA, the publication date is currently the end of September. Because it is a federal document, the final date will be determined by FTA. Once published,the DEIS will then go through a 45-day public review period followed by the selection of a Locally Preferred Alternative from one of the three alternatives currently being studied in the DEIS. These alternatives are the Streetcar, Enhanced Bus and the No-Build alternatives. A recommended Preferred Alternative will be reviewed by each of the jurisdictions and agencies involved in the project with final adoption by the Metro Council. The Citizen Advisory Committee (CAC) for the project has been meeting monthly since October 2009. CAC members recently received two presentations on population growth specific to the Highway 43 corridor and traffic findings for each of the three transit alternatives based on these growth projections. These two topics are critical to the project and provide the basis for several evaluation criteria that will be addressed in the OHS. John Cullerton, a transportation planning consultant from the firm of URS, will attend the City Council work session on July 13 to present information on these two topics. Reviewed by: Alex D. McIntyre City Manager