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Home My WebLink AboutAgenda Packet - 2015-02-02 STAFF REPORT CITY OF LAKE OSWEGO PLANNING DIVISION APPLICANT/OWNER: FILE NO: Our Lady of the Lake Catholic Church LU 14-0073 APPLICANT'S REPRESENTATIVE: STAFF: Mackenzie Johanna Hastay, AICP TAX LOT REFERENCE: DATE OF REPORT: Tax Lot 8700 of Tax Map 21E 03CD &Tax Lots January 22, 2015 13500, 13600, and 13700 of Tax Map 21E 03DC LOCATION: DATE OF HEARING: 650 A Avenue February 2, 2015 COMP. PLAN DESCRIPTION: 120-DAY DECISION DATE: R-7.5 N/A' ZONING DESIGNATION: NEIGHBORHOOD ASSOCIATION: R-7.5 Evergreen APPLICANT'S REQUEST Per Condition G of LU 09-0029, the applicant is requesting a formal review of the Traffic Monitoring and Management Plan (Traffic Plan) for the Our Lady of the Lake's (OLL) Conditional Use Permit(CUP) of a K-8 school with 320 students, a new Parish Center, parking lot, and playfield. A formal review by the Development Review Commission (DRC) is required each year for three consecutive years following the first academic year that the school has been in operation in the new Parish Center.This is the third and final annual review.The purpose of the review is to determine if the Traffic Plan is meeting the requirements as outlined in Condition G in the approved initial Findings, Conclusion, and Order per LU 09-0029 (Exhibit F3), as modified per LU 13-0003 (Exhibit F4), and as modified per LU 14-0008(Exhibit F5). 1 The applicant's request is a formal review of conditions of approval imposed by prior approval and is not a new Major Development application. As such, it is not subject to the 120-day decision rule. LU 14-0073 Page 1 of 8 II. RECOMMENDATION Find that, as conditioned,the applicant is in compliance with the CUP as approved in LU 09-0029 and as modified per LU 13-0003 and LU 14-0008. III. APPLICABLE REGULATIONS A. City of Lake Osweeo Community Develooment Code2 FLOC Chaoter 501: LOC 50.07.003.3 Public Notice/Opportunity for Public Comment3 LOC 50.07.003.5 Conditions of Approval4 LOC 50.07.003.7.a Review by Hearing Bodys LOC 50.07.003.7.c Appeal of Development Decision LOC 50.07.005.6 Review of Conditional Use Permits;Amendment and Revocation Procedures LOC 50.09.002.5 Compliance with Approved Permit B. Prior Approvals Under Review: LU 09-0029 (initial DR and CUP approvals) LU 13-0003 (First Annual CUP Review) LU 14-0008(Second Annual CUP Review) IV. FINDINGS A. Backeround/Existine Conditions: 1. The site is approximately 4.13 acres in area (Exhibit El), and is located on A Avenue (major arterial). The site also has frontage on Evergreen Road and 8th Street, both local streets. The site incorporates the vacated portion of 7th Street between A Avenue and Evergreen Road. The eastern property line abuts a 20-foot wide alley. 2. OLL is one of the older parishes in the region. Since initial development, the site has included a church, a school with an outdoor play area,a convent, parish offices, single family dwellings for church officials, and a large on-site parking lot. 3. In 2009, a CUP and Development Review(DR) Permit were approved (LU 09-0029)which allowed: • A CUP for a K-8 school with 320 students; • A DR Permit to construct a 56,249-sq.ft. Parish Center to house the offices and school; • Construction of a 132-space parking lot, playfield, and play structure; and, • Removal of 30 trees to accommodate site development activities. 2 Chapter 50 of the Lake Oswego Code was reorganized and renumbered effective April 19, 2012. The quoted conditions of approval from the DRC Findings,Conclusion,and Order for LU 09-0029 reference the old version of Chapter 50 but the staff findings will reference the current code. Both versions of Chapter 50 are available at: htto://www.codeou blishine.com/OR/La ke0sweeo/htm I2/LakeOsweeo50X/LakeOsweeo5oX.html 3 Condition G(1)(b)and(c) imposed the neighborhood meeting and notice provisions required to be met. 4 Condition G(1)authorized the additional conditions of approval if the Traffic Plan is found to not meet the minimum requirements of Condition G(2). s Condition G imposed the requirement for DRC review. LU 14-0073 Page 2 of 8 No changes to the existing church facility were proposed with that application. To accommodate the redevelopment, both of the single family dwellings were demolished, as well as the convent, parish offices, and original school. 4. The site is zoned R-7.5 and developed with the Parish Center,the church, parking lot, and playground area. The adjacent properties to the north across A Avenue are zoned R-6 and are developed with single family dwellings. Adjacent properties to the south across Evergreen Road and west across 8th Street are zoned R-7.5 and developed with single family dwellings. The abutting properties to the east are zoned R-7.5 and EC and are developed with single family dwellings and as a commercial property. 5. The Findings, Conclusion, and Order(FC&O)for LU 09-0029 were adopted on December, 21, 2009, and included a formal review of the Traffic Plan each year for three consecutive years(Exhibit F3). The first annual review was conducted in 2013 (LU 13-0003) and the FC&O were adopted on May 6, 2013 (Exhibit F4). The second annual review was conducted in 2014(LU 14-0008) and the FC&O were adopted on March 17, 2014 (Exhibit F5). This is the third and final annual review. 6. During the first annual review in 2012,the DRC determined that Condition G(2)(c) should be modified to clarify that the intent of the condition is to measure traffic impacts from all school-related trips on the surrounding residential neighborhood (Exhibit F4). The DRC also determined that an additional condition of approval should be imposed to require the applicant to complete outreach to parents to discourage the use of Evergreen Road for pick-up and drop-off of students(Exhibit F4). 7. During the second annual review in 2014,the DRC determined that the required outreach to OLL parents discouraging the use of Evergreen Road was very effective and imposed a condition of approval to require outreach efforts at the beginning of each academic year from that point forward (Exhibit F5). V. PUBLIC NOTICE OF APPLICATION AND APPLICANT'S BURDEN OF PROOF A. Neighborhood Meeting: A neighborhood meeting is not generally required for a formal review of conditions of approval; however, Condition G of LU 09-0029 requires the applicant to meet with the neighborhood prior to submitting for each annual review and file a copy of neighborhood meeting minutes with the application. The applicant held a neighborhood meeting on December 4, 2014. The minutes of that meeting is attached as Exhibit F6. B. Public Notice to Surrounding Area: Per Condition G of LU 09-0029,the formal review before the DRC shall be subject to the same notice provisions as the initial CUP and other major developments (LOC 50.07.005.6 and LOC 50.07.003.3.e). The City has provided adequate public notice and opportunity to comment on this application. One comment in support of the application was received from the Evergreen Neighborhood Association, Exhibit G100. LU 14-0073 Page 3 of 8 C. Burden of Proof: LU 09-0029, Condition G, requires this review to determine if the Traffic Plan parameters and the additional conditions imposed by the DRC are being met. The applicant has provided sufficient evidence to enable staff to determine compliance. These documents are listed as exhibits at the end this report. VI. REVIEW OF CONDITION G (LU 09-00291.CONDITION Bill(LU 13-00031.&CONDITION Bill(LU 14-00081 The applicant is required to file a request for formal review of the Traffic Plan each year for three consecutive years(Exhibit F3). The scope of the formal review is limited to the determination of whether or not Condition G, and subsequent conditions per LU 13-0003 and LU 14-0008, are being met. It is not a re-review of the CUP criteria or the development review application. The following is an analysis of compliance with Conditions of Approval G(1)-(4), as well as Condition B(1) per LU 13-0003 and Condition B(1) per LU 14-0008: G. Within Six(6)Months of Starting the 1st Academic Year in the New Parish Center. the Aoalicant/Owner Shall File the First of Three Annual Requests for Formal Review of the K-8 School Traffic Monitoring and Manaaement Plan(Plan)by the Development Review Commission(DRCI: 1. The formal review process shall consist of the following elements: a. The review shall occur annually for three years beginning six(6)months after starting the first academic year in the Parish Center. A final review shall also occur when the school reaches full capacity of 320 students. Classes began in the new Parish Center in September, 2012. The applicant filed the request for the first annual review on January 31, 2013 (Exhibit F4). The request for the second annual review was filed on January 21, 2014(Exhibit F5). The request for the third and final annual review was filed on December 15, 2014 (Exhibit Fl). Staff finds that the applicant has complied with the first part of this condition with this final annual review. Per this condition, a final review will be necessary by the applicant when full capacity of 320 students is reached. b. Within 60 days prior to filing a request for the annual review, the applicant shall hold a neighborhood meeting to solicit input on the Plan, consistent with Condition G(2), below. Minutes of this meeting shall be submitted with the request. The applicant held a neighborhood meeting on December 4, 2014, and the meeting minutes are attached as Exhibit F6. The applicant then filed the formal review request of the Traffic Plan on December 15, 2014, which is less than 60 days after the date of the neighborhood meeting(Exhibit F1). Staff finds that the applicant has complied with this condition. c. The review shall be subject to the requirements of LOC 50.69.030, including the notice provisions of LOC 5O.69.030(3)(b)and LOC 50.82.020(1). As noted earlier, the Community Development Code(LOC Chapter 50) was reorganized but the noticing provisions remain the same. The code section LOC 50.69.030(3)(b) is now under LOC 50.07.005.6. Notice of the DRC public hearing was mailed to the public and also posted on the site no later than 10 days prior to the hearing. Staff finds that the applicant has complied with this condition. LU 14-0073 Page 4 of 8 d. If the DRC finds that Condition G(2),below, is not met, it shall impose additional conditions of approval to assure compliance. The applicant has provided sufficient material to determine whether or not the conditions of approval have been met (Exhibits E1-E-3 and F1-F7). As discussed in the applicant's narrative (Exhibit Fl) and staff findings, below, conditions of approval have been met. 2. At a minimum, the Plan shall demonstrate the following: a. No consistent backup on 8th Street due to ingress or egress from the project parking lot. The applicant states that no consistent backup on 8th Street was found during school drop-off and pick-up times (Exhibits Fl and F2). On-site queuing and circulation is proceeding according to the traffic circulation plan approved per LU 09-0029(Exhibits E2 and F2). Staff finds that with efficient on- site traffic management, as well as the initial improvements to increase the right turn lane storage length on 8th Street, there are no queuing problems on 8th Street due to ingress and egress to the site. Staff finds that the applicant has complied with this condition. b. No consistent backup at the 8th Street and A Avenue intersection. The applicant states that the queuing analyses performed in 2009 (per LU 09-0029), 2012, 2013, and 2014 demonstrate that the project has not significantly affected backup at the A Avenue and 8h Street intersection (Exhibits Fl and F2). The Engineering staff has reviewed the queuing analysis worksheets and concurs with the applicant's findings and conclusion. Staff finds that the applicant has complied with this condition. c. Cut-through School-related traffic on Evergreen Road project shall not increase more than 20%as measured against the base count provided for by Condition 8(16)and as adjusted in Exhibit E-6 of LU 13-0003. As noted, above, this condition of approval was modified per LU 13-0003 to clarify the definition of "cut through traffic" to reflect all school-related traffic(Exhibit F4). The DRC also approved an amendment to the 2010 base traffic count that measured all "school-related" trips that used Evergreen Road prior to redevelopment of the site (Exhibit F4), (Modified condition language is shown with strikeNxsagh and underline). The applicant completed a traffic count for this annual review and found the following(Exhibits Fl and E3): School-Related Trips Utilizing Evergreen Road 2010 Amended Base Count+ 2012 Count Base Count 20% (LU 13-0003) 2013 Count 2014 Count AM 17 21 F 28 16 16 F PM 14 17 22 14 14 F Total 31 38 F 50 30 30 F The 2014 count demonstrates that the number of school-related trips that use Evergreen Road is lower than pre-development 2010 amended base count levels. Staff finds that the applicant has complied with this condition of approval. LU 14-0073 Page 5 of 8 3. The traffic monitoring shall be conducted in October of each year,in the same manner as established in Condition 8(16), above, to the satisfaction of the City Traffic Engineer. Data collection was completed on October 21, 2014, at the same data collection points used for the earlier traffic counts(Exhibits E3 and F1-F2). Staff finds that applicant has complied with this condition. 4. Nothing in this Condition G shall be construed to prohibit earlier review and additional corrective measures if warranted by LOC 50.69.030. Staff finds that the scheduled annual review was sufficient to determine compliance with the Traffic Plan and that earlier review was not necessary. Staff finds that the applicant has complied with Conditions G(1)-(4) per LU 09-0029 and that no additional corrective measures are warranted with this application. During the first annual review in 2012, the DRC found it necessary to impose an additional corrective measure [Exhibit F4, LU 13-0003 Condition of Approval B(1)] to ensure minimal school-related trips on Evergreen Road: B. Within One Month of the Date this Approval, the Applicant/Owner Shall: 1. Prepare(in cooperation with the City Engineer)and mail a letter to all OLL parents that specifically discusses minimizing traffic impacts on Evergreen Road by diverting all drop- off and pick-up traffic to the A Avenue and 8th Street intersection. The second annual review demonstrated that OLL had complied with this condition and mailed an outreach letter to OLL parents. Staff has previously found that Condition B(1) per LU 13-0003 was met (Exhibit F5). During the second annual review, the DRC also found that because outreach to OLL parents was effective in reducing the number of school-related trips on Evergreen Road,the applicant should be required as a condition of approval to send out the letter each academic year[Exhibit FS, LU 14-0008 Condition of Approval B(1)]: B. At the Beginning of Each Academic School Year. the Applicant/Owner Shall: 1. Prepare and mail a letter to all OLL parents that specifically discusses minimizing traffic impacts on Evergreen Road by diverting all drop-off and pick-up traffic to the A Avenue and 8th Street intersection. The applicant mailed the annual letter to OLL parents for the 2014/2015 academic year on August 12, 2014(Exhibit F7). The applicant also states that OLL will continue to mail the letter to parents at the beginning of each year(Exhibit F1). Staff finds that the applicant continues to comply with LU 14-0008 Condition B(1). VII. CONCLUSION Based upon the information provided by the applicant and available to staff, staff concludes that Condition G for LU 09-0029, Condition B(1) for LU 13-0003, and Condition B(1)for LU 14-0008 have been met by the applicant. LU 14-0073 Page 6 of 8 VIII. RECOMMENDATION Staff recommends that the DRC accept staff findings. Staff notes that even though the applicant has complied with the requirement for three annual reviews (LU 09-0029, modified by LU 13-0003 and LU 14-0008), the applicant is required to continue to comply with the conditions of approval. Further, per Condition G(1)(A)of LU 09-0029, the applicant is required to notify staff and undertake a final DRC review when the school reaches full capacity of 320 students. EXHIBITS: A. Notice of Appeal: (No current exhibits; reserved for hearing use) B. Findings,Conclusions and Order: (No current exhibits; reserved for hearing use) C. Minutes: (No current exhibits; reserved for hearing use) D. Staff Report: (No current exhibits; reserved for hearing use) E. GRAPHICS/PLANS El Tax Map E2 Approved Traffic Circulation Plan E3 AM/PM Pre-and Post Project School Traffic Flow Diagrams (2 pages) F. WRITTEN MATERIALS. Fl Applicant's Narrative, dated December 12, 2014 F2 Queuing and Block Report,dated October 30, 2014 F3 DRC Findings, Conclusion, and Order for LU 09-0029, dated December 21, 2009 F4 DRC Findings, Conclusion, and Order for LU 13-0003, dated May 6, 2013 F5 DRC Findings, Conclusion, and Order for LU 14-0008, dated March 17, 2014 F6 Neighborhood Meeting Minutes F7 School-Parent Letter Regarding Evergreen Road Traffic Impacts G. LETTERS Neither for nor Against: (61-99) None Support: (G100-499) 6100 Email in Support, Carol Radich, Evergreen Neighborhood Association, dated December 23, 2014 Opposition: (G-500+) None LU 14-0073 Page 7 of 8 Date of Application Submittal: December 15. 2014 Date Applicant Determined to be Complete: N/A State Mandated 120-Day Rule: N/A LU 14-0073 Page 8 of 8 • AL R'Cffl 4414 I4Q SEAM SW1/4 SEC.3 t2S. R.I E W.M. _ GKAMAS GOUNTY c8.22122°o 04.A ,.,wd ,4_12,0 lisOSOigi N .- CO G, 9EE MnP 2 IE 32. 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L it it it M o M N 2B 2B 2B �l tl L \ 12-s. `-70 24--sr x-28 14—' �`-7 23—' `�14 20—.- X71 9—.... ..-7 116—,- -.-10 12—I.- ..-10 3 } 3 // 3 ----- } 3 \ Portland Vancouver Seattle w DATE: 1 0.30.1 4 f 5032249560 360695)8]9 206)499993 N AM PEAK HOUR TRAFFIC FIGURE www.mcknze.comM ba DRAWN DY: KLA 2 Architecture•Interiors < CHECKED BY: MWB VOLUME COMPARISON Ei Planning•Engineering x _ EXHIBIT E-3 © MACKENZIE 2014All RIGHTS RESERVED JOB NO: OUR LADY OF THE LAKE LU 14-0073 THESEDRAWINGS ARE IKENXOAEATY FHCK AD AVE OT TO BE 2040236.25 IXD OR REPRODUCED IN AMANNER,WITHOUT PRIOR REN PERMISSION EMILAKE OSWEGO, OREGON SCHOOL RELATED TRAFFIC _ 2014-2015 COUNT—"P0 I /� 2013-2014 COUNT y 2012-2013 COUNT a C� 2010 COUNT co 1n NOT TO SCALE �, A Avenue I c ti „fk _- a 203 / _____ 184 117r7.\ tt / ® r 1em 3 O ‘ _1 I 7 14 15 tvergreen l d 0 I TOTAL TRAFFIC VOLUMES • 2010 PRE—DEVELOPMENT 2012-2013 COUNT 2013-2014 COUNT 2014-2015 COUNT p, 1 1 \, K NOu /lO0f0 /N."--07-'' ‘---44� `--4 3—' `�7 917—• X768 885—C -.-669 782—• -•--1004 795—+ -.-682 �7� r4 28—* ,-20 SOti r33 49� r42 1Tt� 1 111 / 1 1 1Tr� n�rti <`V a CO�� \ � cfc \ \n K t� \ O 61iL It� KY''67 2A2 ria 1 / 7N `rm i0 it it it N n t0 N N* 2B 2B 2B /1 1 t KN ITT �3� `�7 11� `�24 3� `�10 8 `-8 �12—. X11 7—, —17 10 -,-15 �5—• —10 3 \ 3 >N"--- \ -} MPortland Vancouver Seattle w DATE: 1 0.30.1 4 5032349560 3606957879 3067499993 N PM PEAK HOUR TRAFFIC FIGURE www.mcknze.com 2 DRAWN BY: KLA Architecture•Interiors ` CHECKED BY: MWB VOLUME COMPARISON n Planning•Engineering z G CO MACKENZIE 2014 All 8001405 RESERVED JOB NO: OUR LADY OF THE LAKE THESE 9REPROERE NxS Y ER OF POUT RI Nig ME NOT TO BE 2040236.25 LAKE OSWEGO. OREGON USED OR REPRODUCEDAWIGHO IN ANY MANNER,OPMACK PRIOR 40 PERMISSIONBE MAC 1< E N 21 E . RECEF ,'ED DESIGN DRIVEN 1 CLIENT FOCUSED DEC 1 0 2014 December 12,2014 Lake Oswego Community Development Department Attention: Engineering Division,Johanna Hastay 380 A Avenue Lake Oswego,OR 97034 Re: Our Lady of the Lake—650 A Avenue, Lake Oswego,Oregon Land Use Application (LU 09-0029 and 13-003) Project Number 2040236.25 Dear Ms. Hastay: Attached to this letter you will find the Land Use Application addressing the City of Lake Oswego requirements for condition of approval G(2) for the Our Lady of the Lake land use decision (LU 09-0029), as modified by subsequent review and condition of approval (LU 13-0003)and all required supplemental materials.The following items are included as supplemental material to the application: • Land Use Application for LU 09-0029 ■ Owner's Authorization Letter dated December 11, 2014 ■ Additional Transportation Analysis dated December 11, 2014 • Neighborhood Meeting Documentation If you have any questions or comments, please contact us. Sincerely, Katherine Atkins, PE Transportation Engineer Enclosure(s): Land Use Application for LU 09-0029 Owner's Authorization Letter dated December 11,2014 Additional Transportation Analysis dated December 11, 2014 Neighborhood Meeting Documentation c: Jane Slingsby,Joan Codd—Our Lady of the Lake Evergreen Neighborhood Association Adam Solomonson,Bob Thompson, Matt Butts,Suzannah Stanley—Mackenzie im P 503.224.9560 • F 503.228.1285 • W MCKNZE.COM • RiverEast Center,1515 SE Wates ARCHITECTURE • INTERIORS • STRUCTURAL ENGINEERING • CIVIL ENGINEERING • LAND USE PLANNING • TRAM. EXHIBIT F•1 in Portland,Oregon • Vancouver.Washington • Seattle,Washington LU 14-0073 H:\Projects\204023625\WP\LTR\LTR-Lake Oswego Community Development Department-Land Use Application Letter. _ � Y O QLIC SC/10 • 0416— r December 11, 2014 Mackenzie RiverEast Center 1515 SE Water Ave, Suite 100 Portland OR 97214 To whom it may concern: I authorize Mackenzie to act as the agent in making this Land Use Application with the City of Lake Oswego. Sincerely, VR , fit : us'iteness Manager Nationally Recognized School of Excellence OUR LADY OF THE LAKE CATHOLIC SCHOOL t 650 A AVENUE t LAKE OSWEGO,OREGON 97034 a 503.636.2121 r FAX 503.635-7760 MACKENZIE . DESIGN DRIVEN I CLIENT FOCUSED December 11,2014 Lake Oswego Community Development Department Engineering Division Attention:Johanna Hastay 380 A Avenue Lake Oswego,OR 97034 Re: Our Lady of the Lake—650 A Avenue,Lake Oswego,Oregon Additional Transportation Analysis-City of Lake Oswego Number LU 09-0029 and 13-003 Project Number 2040236.25 Dear Ms. Hastay: The following letter addresses the City of Lake Oswego condition of approval G(2) for the Our Lady of the Lake land use decision (LU 09-0029), as modified by subsequent review and condition of approval (LU 13-0003)stating the [K-8 School Traffic Monitoring and Management]plan shall demonstrate the following. a) No consistent backup on 8th Street due to ingress or egress from the project parking lot; b) No consistent backup at the 8th Street and A Avenue intersection;and c) Cut through School-related traffic on Evergreen Road that is generated by the project shall not increase more than 20%as measured against the base count provided for by Condition B(16) and as adjusted in Exhibit E-6 of LU 13-003. Material contained in the following analysis was prepared in a format similar to the analyses for the original Our Lady of the Lake land use application and first and second annual traffic monitoring study.This letter is the third of three annual studies as required with condition of approval G(1)a. A final review will occur when the school reaches full capacity of 320 students. The school's current enrolment is 240 students. The school does not expect to reach full capacity in the near future. DATA COLLECTION To address the condition of approval, count data was collected on Tuesday, October 21, 2014 at the following locations during the AM and school PM Peak periods. o 8th Street/A Avenue • 8th Street/West Site Accesses • 8th Street/Evergreen Road • 6th Street/Evergreen Road IA F 503.224.9560 • F 503.228.1285 • W MCKNZE.COM • RlverEast Center,1515 SE Water Avenue,tt1OO.Portland.OR 97214 ARCHITECTURE • INTERIORS • STRUCTURAL ENGINEERING • CIVIL ENGINEERING • LAND USE PLANNING • TRANSPORTATION,LANNING • LANDSCAPE ASCIVTECTULE ■ %ortlanrl.Oregon • Vancouver,Wash ngton • Seattle,Washington \\FLS\Projects\Projects\204023625\WP\LTR\LTR-LOCDD-Additional Transportation Analysis-141211.docx Engineering Division Our Lady of the Lake—650 A Avenue, Lake Oswego,Oregon Project Number 2040236.25 December 11,2014 Page 2 Based on school-generated trip volumes the peak school hours were observed to be 7:30-8:30 AM and 2:30-3:30 PM; consistent with the previous year's annual study. As a result of the recently completed Our Lady of the Lake site improvements and circulation changes, the alley/east side intersections were excluded from this study. The school closes this access point to facilitate the newly established student drop-off and pick-up patterns. This also increases safety for pedestrians crossing between the school/parish center and the playfield to the south.A figure depicting PM queuing areas and student pick-up is shown below. r—, —.`—f--4 .-1—}--- ..- _- :1---}f--2"— .r---7—==:-,f---1- 1.L —. -t --._. Th 4., () II I . ^�/ — I I _ j. : 1, _ I E)GSTNO "dita , 1 1 1 i) t.• I I I CHURCH •2�.6,'v��.°14 61 I : 1 1 IN tiJ.eE ice= _.l —y.-_. i - - � F. EI I. it:1-4,.1.i. ' car - PLAYFIELD ,pr __, i ' fit _ _ , _. = — — f1/ER+;REEN ROAD -- - - - ---1 M . \\FL1\Projects\Projects\204023625\W P\LTR\LTR-LOCDD-Additional Transportation Analysis-141211.docx Engineering Division Our Lady of the Lake—650 A Avenue, Lake Oswego,Oregon Project Number 2040236.25 December 11,2014 Page 3 EXISTING CONDITIONS Existing conditions on-site and on the adjacent roadway network were observed during the AM peak and school PM peak hours.Traffic operations and queuing analyses were also conducted along 8th Street to evaluate queuing"...on 8th Street due to ingress or egress from the project parking lot"and "at the 8th Street and A Avenue intersection." Site circulation observations identify efficient, orderly drop-off and pick-up operations during peak hours. No consistent queuing was observed on 8th Street due to ingress or egress from the project parking lot or at the 8th Street/A Avenue intersection. Queuing analysis at the study intersections along 8th Street was compared to the 2009 queuing analysis performed during the permitting of the school expansion,as well as the 2012 and 2013 traffic monitoring study.SimTraffic software was used assuming a 25-foot queue storage length and Oregon Department of Transportation analysis methodologies. TABLE 1—QUEUE LENGTHS(FEET) Available 2009 TIA 2012 Study 2013 Existing 2014 Existing Intersection Approach Lane Storage AM PM AM PM AM PM AM PM Lt 85 25 25 25 25 25 25 25 25 EB Th 500+ 75 75 100 100 100 100 100 100 Th, Rt 500+ 100 100 75 75 75 75 75 75 Lt 85 25 25 50 25 50 50 50 50 A Avenue/8th Street WB Th 500+ 50 50 75 75 75 100 75 75 Th, Rt 500+ 50 75 75 50 75 75 50 75 Th, Lt 250 I 50 75 50 50 50 75 75 75 NB Rt 1701 50 50 50 50 50 50 50 50 SB Lt,Th, Rt 250 25 25 50 50 25 25 50 25 8th Street/site access WB Lt, Rt 200 50 50 50 50 50 50 50 50 8th Street/Evergreen Road SB Lt, Rt 250 25 50 25 50 25 25 25 25 1 Previous queuing analysis assumed 50-feet of storage—to the point where on-street angled parking began.On-street parking has since been reduced and existing storage is greater. Queuing analysis presented in the previous table indicates the project has not significantly affected queuing,and there is adequate queue storage at the study area intersections. Overall,the student pick-up process effectively meters vehicles departing the site, and vehicles do not cause excessive queuing on the adjacent roadway network. Queuing calculation worksheets are located within the appendix. As such, conditions G(2)a and b are met given there is no consistent backup ':..on 8th Street due to ingress or egress from the project parking lot" and "at the 8th Street and A Avenue intersection." \\FL1\Projects\Projects\204023625\WP\LTR\LTR-LOCDD-Additional Transportation Analysis-141211.docx Engineering Division Our Lady of the Lake—650 A Avenue, Lake Oswego,Oregon Project Number 2040236.25 December 11,2014 Page 4 SCHOOL-RELATED TRIPS This work effort identifies the number of vehicles using Evergreen Road for"school-related"trips. Any vehicle trip which was positively identified as using both the 8th Street/Evergreen Road intersection and school access onto 8th Street was defined as a"school-related"trip. Previous Trip Studies and Outcomes The 2010 base count identified 17 vehicles during the AM peak hour and 14 vehicles during the PM peak hour as school- related trips using Evergreen Road. The 2012 traffic monitoring study identified 28 vehicles during the AM peak hour and 22 vehicles during the PM peak hour resulting in non-compliance with condition G(2)c. Following the 20% increase in 2012, suggestions to mitigate school trip impacts were considered based on Evergreen Neighborhood Association,City staff,and Our Lady of the Lake input. The chosen mitigation method was increased communication and education from the school to the parents. This resulted in a letter as required by condition B(1) of LU 13-003 which states, "Prepare (in cooperation with the City Engineer) and mail a letter to all OLL parents that specifically discusses minimizing traffic impacts on Evergreen Road by diverting all drop-off and pick-up traffic to the A Avenue and 8th Street intersection." A copy of the letter is included in the appendix. In addition to the letter, increased communication and reminders were, and continue to be, part of other school events and school-parent interactions,such as Back to School Night and the welcome packets for new families. The 2013 traffic monitoring study identified 16 vehicles during the AM peak hour and 14 vehicles during the PM peak hour as school-related trips using Evergreen Road resulting in compliance with condition G(2)c. 2014 Trip Study The 2014 traffic monitoring study identified 16 vehicles during the AM peak hour and 14 vehicles during the PM peak hour as school-related trips using Evergreen Road resulting in continued compliance with condition G(2)c. The following table shows the results of the current and previous trip studies side-by-side. TABLE 2—SCHOOL-RELATED TRIPS UTILIZING EVERGREEN ROAD u:, .2010 Base Count Base Count+20'. r,r i • rs i ' .l • AM 17 21 28 16 16 PM I 14 17 22 14 14 Total I 31 38 50 I 30 30 Current counts indicate a consistency in school-related trips compared to 2010 and 2013 counts. M . \\FL1\Projects\Projects\204023625\WP\LTR\LTR-LOCDD-Additional Transportation Analysis-141211.docx Engineering Division Our Lady of the Lake—650 A Avenue, Lake Oswego,Oregon Project Number 2040236.25 December 11,2014 Page 5 CONCLUSIONS Analysis contained in this letter demonstrates conditions G(2)a and b are met given there is no consistent backup "...on 8th Street due to ingress or egress from the project parking lot" and "at the 8th Street and A Avenue intersection." Condition G(2)c,which states no more than a 20% increase in school-related traffic on Evergreen Road is allowed,is met following successful mitigation. Current counts indicate a reduction in school-related trips compared to previous counts. Our Lady of the Lake will continue their effort in increased communication and educational efforts by the Our Lady of the Lake School continue to be incorporated into their year-round routine as indicated in the attached letter. This letter presents the final of three annual traffic monitoring reviews required by condition G(1)a.The final review will be conducted if/when the school reaches full capacity of 320 students. If you have any questions or comments, please contact us. Sincerely, Matthewbuts PE LEED t AP Katherine Atkins, PE Associate Principal/Director of Civil Engineering Transportation Engineer Enclosures:Trip Diagram Queuing Analysis School Correspondence c: Jane Slingsby,Joan Codd—Our Lady of the Lake Evergreen Neighborhood Association Adam Solomonson, Bob Thompson,Suzannah Stanley—Mackenzie M . \\FL1\Projects\Projects\204023625\WP\LTR\LTR-LOCDD-Additional Transportation Analysis-141211.docx Queuing and Blocking Report Weekday AM Peak Hour 10/3012014 Intersection: 1: 8th Street & A Ave Movement EB EB EB WB WB WB NB NB SB Directions Served L T TR L T TR LT R LTR Maximum Queue(ft) 34 116 96 50 104 81 88 61 60 Average Queue(ft) 3 47 28 19 37 23 37 31 14 95th Queue(ft) 17 94 70 44 79 59 73 53 43 Link Distance(ft) 678 678 384 384 179 179 431 Upstream Blk Time(%) Queuing Penalty(veh) Storage Bay Dist(ft) 85 85 Storage Blk Time(%) 1 0 Queuing Penalty(veh) 0 0 Intersection: 2: 8th Street & West Access Movement WB Directions Served LR Maximum Queue(ft) 72 Average Queue(ft) 32 95th Queue(ft) 56 Link Distance(ft) 271 Upstream Blk Time(%) Queuing Penalty(veh) Storage Bay Dist(ft) Storage Blk Time(%) Queuing Penalty(veh) Intersection: 3: 8th Street & Entrance Movement NB SB Directions Served TR LT Maximum Queue(ft) 14 34 Average Queue(ft) 1 5 95th Queue(ft) 8 23 Link Distance(ft) 60 74 Upstream Blk Time(%) Queuing Penalty(veh) Storage Bay Dist(ft) Storage Blk Time(%) Queuing Penalty(veh) 2014 Existing Traffic SimTraffic Report Weekday AM Peak Hour EXHIBIT F-2 LU 14-0073 Queuing and Blocking Report Weekday AM Peak Hour 10/30/2014 Intersection: 4: Evergreen Rd & 8th Street Movement EB SB Directions Served LT LR Maximum Queue(ft) 30 33 Average Queue(ft) 1 9 95th Queue(ft) 13 32 Link Distance(ft) 560 60 Upstream Blk Time(%) 0 Queuing Penalty(veh) 0 Storage Bay Dist(ft) Storage BIk Time(%) Queuing Penalty(veh) Zone Summary Zone wide Queuing Penalty:0 2014 Existing Traffic SimTraffic Report Weekday AM Peak Hour Page 2 Queuing and Blocking Report Weekday School PM Peak Hour 10/3012014 Intersection: 5: 6th Street & East Access Movement EB NB Directions Served LR LT Maximum Queue(ft) 30 5 Average Queue(ft) 5 0 95th Queue(ft) 23 4 Link Distance(ft) 109 245 Upstream Blk Time(%) . Queuing Penalty(veh) Storage Bay Dist(ft) Storage Blk Time(%) Queuing Penalty(veh) Intersection: 6: North Access &A Ave Movement EB WB WB NB Directions Served TR LT T LR Maximum Queue(ft) 14 118 58 30 Average Queue(ft) 1 28 3 3 95th Queue(ft) 8 85 31 17 Link Distance(ft) 384 126 126 372 Upstream Blk Time(%) 0 0 Queuing Penalty(veh) 2 0 Storage Bay Dist(ft) Storage Blk Time(%) Queuing Penalty(veh) Intersection: 9: 6th Street &A Ave Movement EB EB EB WB WB WB NB SB Directions Served L T TR L T TR LTR LTR Maximum Queue(ft) 31 11 14 67 69 27 43 49 Average Queue(ft) 7 0 0 22 2 1 15 15 95th Queue(ft) 28 9 7 54 25 21 42 44 Link Distance(ft) 126 126 592 592 103 432 Upstream Blk Time(%) Queuing Penalty(veh) Storage Bay Dist(ft) 100 100 Storage Blk Time(%) 0 Queuing Penalty(veh) 0 Zone Summary Zone wide Queuing Penalty: 2 2014 Existing Traffic SimTraffic Report Weekday School PM Peak Hour Page 1 APPRIET1 1 BEFORE THE DEVELOPMENT REVIEW COMMISSION OF THE 2 CITY OF LAKE OSWEGO 3 4 APPROVAL OF CONDITIONAL USE PERMIT ) LU 09-0029-1714 5 AND DEVELOPMENT REVIEW PERMIT TO ) OUR LADY OF THE LAKE CATHOLIC CHURCH 6 CONSTRUCT NEW PARISH HALL&SCHOOL ) FINDINGS, CONCLUSIONS &ORDER 7 8 NATURE OF APPLICATION 9 10 The applicant is requesting approval of the following: 11 12 • A Conditional Use Permit for a K-S school with 320 students; 13 • A Development Review Permit to construct a 56,249-square foot Parish Center that includes Our Lady 14 of the Lake(OLL)parish offices and the K-8 school; 15 • Construction of a 132-space parking lot,playfield,and play structure; and, 16 • Removal of 30 trees to accommodate site development activities. 17 18 The site is located at 650,716, &790 A Ave. and 653 &657 Evergreen Road(Tax Lot 8700 of Tax Map 19 21E 03CD&Tax Lots 13500, 13600, and 13700 of Tax Map 21E 03DC) 20 21 HEARINGS 22 23 The Development Review Commission (Commission)held a public hearing and considered this application at 24 its meeting of December 7,2009. 25 26 Prior to the December 7th hearing,the City received the following letters: 27 28 Exhibit G-1 Mark Ritter, a letter dated December 4,2009 29 Exhibit G-2 Evergreen Neighborhood Association, a letter dated December 7,2009 30 Exhibit G-3 Anne Meneakis,a letter dated December 7,2009 31 Exhibit G-4 Diana Boom,a letter dated December 7,2009 32 33 Exhibit G-200 Carol Radich, a letter dated December 7, 2009 34 35 The City also received the following exhibits from the applicant: 36 37 Exhibit E-33 Supplemental Traffic Circulation and Queuing Plan,dated December 7,2009 38 Exhibit F-17 Group Mackenzie,Applicant's Consultant, a memo dated December 4,2009 39 40 CRITERIA AND STANDARDS 41 42 A. City of Lake Osweeo Comprehensive Plan: 43 44 Goal 1: Citizen Involvement 45 Goal 2: Land Use Planning Policies 46 Goal 5: Open Spaces, Historic and Natural Areas 47 Goal 7: Areas Subject to Natural Disasters and Hazards 48 Goal 12: Transportation 49 Evergreen Neighborhood Plan 50 51 52 EXHIBIT F-3 LU 14-0073 ] B. City of Lake Oswego Community Development Code FLOC Chapter 501: 3 LOC 50.08.005-50.08.085 R-7.5 Zone Description 4 LOC 50,08A.050-050.08A.030 Evergreen R-7.5 Overlay District 5 LOC 50.21.005 Vision Clearance 6 LOC 50.41.005-50.41.040 Drainage Standard for Major Development 7 LOC 50.42.005-50.42.030 Weak Foundation Soils 8 LOC 50.45.005 -50.45.030 Building Design 9 LOC 50.47.005 -50.47.030 Landscaping, Screening,and Buffering 10 1_,OC 50.55.005-50.55.025 Parking 11 LOC 50.56.005-50.56.025 Transit 12 LOC 50.57.005 - 50.57.035 Access 13 LOC 50.58.005- 50.58.035 On-Site Circulation-Driveways&Fire Access 14 Roads 15 LOC 50.59.005-50.59.030 On-Site Circulation-Bikeways, Walkway& 16 Accessways 17 LOC 50.63.005 - 50.63.020 Lighting 18 LOC 50.64.005 - 50.64.035 Utilities 19 LOC 50.69.005 Conditional Uses 20 LOC 50.77.005 Application for Development 21 LOC 50.77.007 Burden of Proof 22 LOC 50.79.025 Review Criteria for Minor Developments 23 LOC 50.79,035 Review Criteria for Major Developments 24 LOC 50.79.040 Conditions of Approval • 25 LOC 50.81.005 -50.81.020 Review of Minor Development Applications 26 LOC 50.82.005 -50.82.020 Review of Major Development Applications 27 LOC 50.83.005 -50.83.040 Review by Hearing Body/Notice of Public Hearing 28 LOC 50.84.010 Appeal of a Hearing Body Decision 29 LOC 50.86.005 50.86,030 Modification of Approved Permit 30 LOC 50.87.005 -50.87.025 Compliance with Approved Permit 31 32 C. City of Lake Oswego Streets and Sidewalks Chapter FLOC Chapter 421: 33 34 LOC 42.03.005 -42.04.210 Street Design Standards,Construction Permits 35 LOC 42.12.610-42.12.670 Permit Required,Conditions,Corrections 36 LOC 42,08.400-42.08.470 Sidewalk 37 38 D. City of Lake Osweao Sian Ordinance(LOC Chapter 47): 39 40 LOC 47.10.425 Signs for Institutional Conditional Uses 41 42 E. City of Lake Oswego Tree Ordinance FLOC Chapter 551: 43 44 LOC 55.02.035 Tree Removal in Conjunction w/Major 45 Development 46 LOC 55.02.080 Criteria for Type II Permits 47 LOC 55.02.084 Mitigation Required 48 LOC 55.08.0I0-55.08.040 Tree Protection 49 50 F. City of Lake Oswego Solar Access Code FLOC Chapter 571: 51 52 LOC 57.06.065 Maximum Shade Point Height Standard LU 09-0029-1714 Page 2 of 13 1 2 G. Prior Approvals: 3 4 Conditional Use permit[CU 1-80] for a 2-story expansion to the existing K-8 school building 5 6 CONCLUSION 7 8 The Development Review Commission concludes that LU 09-0029 can be made to comply with all 9 applicable criteria by the application of certain conditions. 10 It FINDINGS AND REASONS 12 13 The Commission incorporates the November 25,2009, Staff Report,(with all exhibits attached thereto), 14 as support for its decision supplemented by the further findings and conclusion set forth herein. In the 15 event of any inconsistency between the supplementary matter herein and the staff report,the matter herein 16 controls. To the extent they are consistent with the approval granted herein,the Commission adopts by 17 reference its oral deliberations on this matter. 18 19 Following are the supplementary findings and conclusions of this Commission: 20 21 1. The Commission received oral and written testimony from citizens, both proponents of the 22 proposal and those who were opposed to various aspects of it. Testimony from concerned citizens 23 focused on the traffic circulation plan,design and massing of the structure, proposed yard 24 setbacks,deconstruction, buffering dissimilar uses,vision clearance at the north 8`h Street 25 driveway,the location and size of the proposed parking lot, future development plans of the site, 26 and the perceived bias in the applicant's traffic impact analysis. 27 28 Traffic Circulation 29 Many of the neighbors testified that the site plan(with a new driveway on 8a' Street and a 30 proposed circulation plan that includes ingress and egress from 8th Street)was not a good design 31 and would negatively impact the surrounding neighborhood. Concern was focused on two areas: 32 1)That the plan would double the traffic on 8`h Street. Testimony pointed out that the current 33 traffic circulation plan utilizes access to the site from A Avenue by way of the alley. The 34 proposed plan would require parents to use the existing and new driveway on 8th Street and 35 includes improvements to the intersection to improve traffic flow. 2)Neighbors testified that 36 parents would cut through the neighborhood to avoid the signal at 8th Street and A Avenue. There 37 was a strong concern that the parents dropping off students could easily bypass the intersection, 38 adding to the traffic burden throughout the neighborhood. 39 40 The applicant and proponents testified that the school does an adequate job at enforcing the 41 current circulation plan. Each fall, parents receive a letter with the circulation plan attached and 42 are notified personally if there is an issue with compliance. The applicant also stressed that many 43 families have multiple students in attendance that would allow for carpooling,thereby reducing 44 the overall traffic impact. 45 46 The Commission agrees with the neighbors that traffic was of primary concern and that the burden 47 of compliance was on the applicant, especially as this proposal is for a conditional use. The 48 Commission finds that the applicant has provided an internal traffic circulation plan that would 49 regulate the release of cars onto 8th Street, enforced by school and parish officials. By enforcing 50 this plan,with an additional condition of approval,the Commission finds that the traffic impacts 51 can be addressed formally, in a timely manner,and with the possibility of mitigating any 52 unforeseen impacts. LU 09-0029-1714 Page 3 of 13 1 2 3 Design and Massing 4 Generally,citizens supported the design of the Parish Center. The applicant noted that the Code 5 required"complementary"building design, not identical. The contemporary design of the school 6 was proposed to be unique, add to the overall variety of attractive architectural styles within the 7 City,and enhance the streetscape along A Avenue. Overall, the proposal only nominally 8 increased total lot coverage on the site by approximately 67 square feet. 9 10 There was testimony regarding future development plans on the site. The applicant testified that 11 there was no plan for a separate parish building at this time;the open space proposed between the 12 church and Parish Center was to remain as a landscaping amenity. A number of neighbors also 13 questioned the proposed yard setbacks,stating that A Avenue should have a 25-foot setback,not a 14 12.5-foot setback. Staff clarified that the site has three frontages(and therefore three front yards) 15 with only one yard required to be the full 25 feet. The applicant proposed to provide the full 25 16 feet on the Evergreen Road frontage to allow for a larger landscape buffer where the parking lot 17 abutting the residential neighborhood is located. 18 19 The Commission finds that the overall design was thoughtful and well done in relation to the 20 criteria. It also finds that the Commission's decision is limited to the proposal presented in the 21 application,not future potential development requests. The Commission finds the yard setbacks 22 work,as the structure was only one-story along A Avenue and the greater yard setback along 23 Evergreen Road provided separation between dissimilar uses (parking lot and residential 24 neighborhood). 25 26 Deconstruction 27 The Commission received testimony requesting that the applicant be required to "deconstruct"the 28 existing buildings as a condition of approval. The applicant has indicated an interest in 29 deconstruction, providing that it works within the constraints of time and funding. 30 31 The Commission finds that it cannot impose this requirement as a condition of approval as it is 32 not related to the code-based approval criteria or compliance standards. 33 34 Vision Clearance 35 The north driveway entrance on 8th Street abuts angled parking along the eastern edge of the right 36 of way. The driveway will be widened and re-graded. The City Engineer reviewed the sight 37 distances and found that the proposal complies with the vision clearance standards in either 38 direction. 39 40 The Commission finds that,as conditioned to comply with vision clearance standards at the time 41 of building permit application,the proposal meets the criteria. 42 43 Parking Lot 44 The Commission received testimony that there were too many parking spaces and that the parking 45 lot created too much impervious surface on the site. In addition, a neighbor testified that the 46 parking lot buffer along 8`h Street was too narrow. The applicant proposed 132 parking spaces. 47 Staff recommended a condition of approval to remove two parking spaces to increase the width of 48 a landscape island; as modified,the parking lot will have 130 parking spaces. 49 50 The applicant testified that the number of parking spaces required by code was reduced through a 51 shared parking study. Without the shared parking study that demonstrated the church and school LU 09-0029-1714 Page 4 of 13 I uses have different peak hours,the required parking would have been a minimum of 212 parking 2 spaces. 3 4 The Commission finds that with regards to the narrow landscape buffer along 8`h Street,the 5 applicant is proposing to drop the elevation of the parking lot below the street level with a 6 retaining wall. With the change in elevation and with the proposed landscaping,the buffering is 7 sufficient. The Commission also finds that,through the use of shared parking,the proposal meets 8 the required parking requirements and allows for a smaller than standard parking lot. 9 10 Traffic Impact Analysis 11 A neighbor testified that the traffic impact analysis was biased because it was produced by the 12 applicant's land use consultant's in-house traffic engineers,and that it contained errors such as a 13 stop sign where there was not a sign. The applicant clarified that the City has set the parameters 14 for the traffic study and that the City's Traffic Engineer has reviewed the analysis and plan,and 15 had imposed additional conditions of approval to improve the 8'h Street and A Avenue 16 intersection. 17 18 The Commission finds no bias from the results of the traffic impact analysis,that the errors found 19 did not compromise the integrity of the analysis,and that with the additional conditions of 20 approval to improve the intersection and to monitor the traffic, the traffic impact analysis is 21 sufficient to determine compliance with applicable criteria. 22 23 2. The Commission also adopts the clarifications and corrections to the staff recommended 24 conditions of approval outlined in the applicant's memo,dated December 4,2009 (Exhibit F-17), 25 which have been incorporated in the conditions below. 26 27 ORDER 28 29 IT IS ORDERED BY THE DEVELOPMENT REVIEW COMMISSION of the City of Lake Oswego 30 that: 31 32 1. LU 09-0029 is approved, subject to compliance with the conditions of approval set forth in Subsection 33 2 of this Order. 34 35 2. The conditions for LU 09-0029 are as follows: 36 37 A. Approval of LU 09-0029 shall be valid for a 3-year period from date of the Order 38 granting final approval of this project,and shall be void if construction is not complete 39 within that time period, 40 41 B, Prior to Issuance of any Building Permits,the Applicant/Owner shall: 42 43 1. Apply for a Demolition Permit for the existing parish office structure,detached 44 dwellings, and parking lot on site. The applicant shall note that this may require an 45 asbestos report from a licensed agency to the satisfaction of the Building Official. 46 The Demolition Permit shall be accompanied by an application for a Tree Protection 47 Permit. 48 49 2. Submit final site and building plans for review and approval of staff that are the same 50 or substantially similar to the site plan, floor plans, and building elevations illustrated 51 on Exhibits E5, E12,E13, E16-E17,E25-E32,to the satisfaction of staff,except as 52 modified, below: LU 09-0029-1714 Page 5 of 13 1 2 a. The second floor plan of the Parish Center shall be modified so that all parish- 3 related office space has a setback equal to or greater than 36.7 feet from the east 4 property line abutting the alley. 5 6 b. Illustrate the location of six additional bike racks,for a total of 24 bike racks. 7 The racks may be clustered in one location as long as each space is a minimum of 8 six feet long and two feet wide. The bike racks shall be of a material or painted to 9 complement the building. 10 11 c. The paint color of the"Hardi-plank" siding shall be modified to a color better 12 approximating a natural cedar stain,to the satisfaction of staff. 13 14 d. The site plan shall be modified to show an expanded parking lot landscape island 15 (by the width of one parking space on each side of the island)directly north of 16 Tree#409. 17 18 3. Submit final engineered plans for the public improvements and storm water 19 management facilities,and an itemized cost estimate for review and approval by the 20 City Engineer. The final plans shall conform to the City's design standards and 21 specifications,and shall include the following supplementary materials, design 22 features, and notes: 23 24 a. All utility plans shall be based on the Lake Oswego vertical datum and shall 25 conform to the latest edition of the City's CAD standards and design 26 requirements. 27 28 b. A 2-foot wide public sidewalk easement on 8th Street to accommodate the 29 proposed sidewalk and landscape strip. 30 31 c. A sidewalk improvement plan for all street frontages, including an 8-foot wide 32 sidewalk on A Avenue, a 7-foot wide sidewalk on Bch Street,and a 5-foot wide 33 meandering pathway on Evergreen Road. The plan shall include the 34 reconstruction of the wheelchair ramp at the intersection of 8th Street and A 35 Avenue to comply with current ADA design standards. 36 37 d. A paving plan for the alley. If the row of small diameter pine trees near the south 38 end of the alley is removed,the alley shall be widened in that location to provide 39 at least 15 feet of pavement width. 40 41 e. An intersection improvement plan(A Avenue and 8th Street) including the 42 following features: 43 44 i. Reconfiguration of the northbound approach lane on 8th Street to produce a 45 Through/Left lane and a Right Only lane. This modification may require the 46 removal of d parking spaces on the east side of 8th Street. 47 48 ii. Signal head and detection loop modifications to reflect the lane 49 reconfiguration. 50 51 iii. Separate the detection loops on 8'h Street so that the north and south 52 approaches send independent indications to the traffic controller. LU 09-0029-1714 Page 6 of 13 1 2 iv. Install pedestrian countdown flashers on the A Avenue crosswalk. 3 4 (Note: The City will modify the traffic controller to be compatible with the above 5 improvements.) 6 7 f. Fire hydrants and FDCs shall be installed at locations acceptable to the Fire 8 Marshal. 9 10 g. Water services for the demolished dwellings shall be abandoned by removing the 11 corp stop from the main and plugging the main, 12 13 h. A final drainage plan. 14 15 i. Decorative street lights on A Avenue(Providence luminaires manufactured by 16 Architectural Area Lighting mounted on fluted Visco poles). Spacing shall 17 produce illumination levels specified in LOC Appendix 50.63.020-6. 18 19 j. All on and off-site lighting shall consist of high pressure sodium lamps. 20 21 k. Street tree locations shall be coordinated to provide at least ten feet of clearance 22 between light poles and tree trunks. 23 24 1. Supplemental directional signage and pavement markings as needed to ensure 25 drivers enter the south driveway on 8th Street during the drop-off and pick-up 26 times of day. Signage shall comply with the Sign Code and may be fixed or 27 removable at the applicant's discretion. 28 29 m. A construction traffic management plan. The plan shall specifically address the 30 issues of parking for construction workers,offsite staging areas if any,and road 31 closures and detours. 32 33 n. A final grading plan, showing bottom and top elevations for all retaining walls. 34 35 4. Apply for and obtain an encroachment permit to construct the proposed open space 36 and hardscape in the utility easement reserved in the vacated alley. If the permit is 37 denied,the applicant shall either modify the site plan to remove encroachments or 38 relocate the existing sewer line to the satisfaction of the City Engineer, Modification 39 of the site plan may require a modification of this Development Review(DR)permit 40 per LOC 50.86.025. 41 42 5. Construct all public improvements required by Condition B(3),above,or provide a 43 financial guarantee to ensure their completion per LOC 50.87.020. The financial 44 guarantee shall be 120%of the estimated cost of construction,based on a cost 45 estimate approved by the City Engineer. The applicant/owner shall submit 46 preliminary public improvement construction plans that are far enough advanced to 47 support an itemized estimate of the cost of construction. 48 49 6. Submit a final landscape plan that has been reviewed and approved by the consulting 50 certified arborist,to the satisfaction of staff. The landscape plan shall be the same or 51 substantially similar to Exhibit E9,with the following modifications and/or notes: 52 LU 09-0029-1714 Page 7 of 13 1 a. The landscape island directly north of Tree#409 shall'be expanded by the width of 2 one parking space on either side of the island. 3 4 b. All new irrigation systems(including any trenching to install the system)shall be 5 located outside of the dripline of existing evergreen trees within Evergreen Road 6 buffer area,to the satisfaction of staff. Any new irrigation heads shall have their 7 sprays directed away from the root zone of the evergreen trees, as possible. 8 Temporary inline drip irrigation shall be allowed within the dripline of the trees 9 but shall be removed after two years. 10 i 1 c. Illustrate plant species,size and spacing on the final plans. Trees shall be a 12 minimum of 2-inch caliper for deciduous and at least eight feet high if evergreen 13 (excluding the leader). All trees shall be planted with burlap or wire baskets 14 completely.removed, 15 16 d. All shrubs shall be a minimum of three gallons or 24 to 36-inches in height, 17 whichever is greater. 18 19 e. All mitigation and street trees shall have burlap and wire baskets removed prior to 20 planting,to the satisfaction of staff. 21 22 1. Submit a detailed landscape maintenance plan. 23 24 7. Apply for and obtain a verification tree removal permit. The applicant shall obtain 25 approval from the City Manager for the two trees located in the public right-of-way 26 (Trees# 596 and 597). The verification tree removal permit submittal shall include 27 an 81/2"x 11"copy of the tree removal plan(Exhibit E4), and a mitigation plan 28 showing replacement trees on a minimum 1:1 basis. Replacement trees shall not be 29 dwarf or ornamental varieties and shall be at least two inches in caliper,if deciduous 30 or at least 6-8 feet tall(excluding the leader)if evergreens. Street trees shall not be 31 credited towards mitigation planting requirements. All mitigation and street trees 32 shall have burlap and wire baskets removed prior to planting,to the satisfaction of 33 staff. 34 35 8. Submit a tree protection permit application as required by LOC 55.08.020 and 36 55.08.030 for review and approval by staff, including off-site trees that are within the 37 construction zone. The tree protection plan shall be prepared in accordance with the 38 preliminary protection plans in Exhibits F7 and F8, and as approved by staff to 39 manage initial construction activities within the dripline of existing trees. The tree 40 protection plan shall provide specific details for Trees# 198,216,217,218, 219, and 41 409,with all therapeutic measures specified(including minimizing fill and providing 42 aeration within the dripline of trees),to the satisfaction of staff. This plan shall be 43 attached to the construction documents or printed on the construction site plans,and 44 shall include: 45 46 a. The location of temporary tree protection fencing,consisting of a minimum 6-foot 47 high cyclone fence secured by steel posts,around the tree protection zone,or as 48 recommended by the project arborist and approved by the City. 49 50 b. A note stating that no fill or compaction shall occur within the critical root zones 51 of any of the trees,or that if fill or compaction is unavoidable, measures will be LU 09-0029-1714 Page 8 of 13 1 taken as recommended by a certified arborist to reduce or mitigate the impact of 2 the fill or compaction. Such measures should be clearly outlined in the tree 3 protection plan. The note shall also inform contractors that the project arborist 4 shall be on site and oversee all construction activities within the tree protection 5 zone. 6 7 c. A note that clearly informs all site contractors about the necessity of preventing 8 damage to the trees, including bark and root zone. The applicant and 9 contractor(s) shall be subject to fines,penalties and mitigation for trees that are 10 damaged or destroyed during construction. 11 12 d. A sign shall be attached to the tree protection fencing,which states that inside the 13 fencing is a tree protection zone,not to be disturbed unless prior approval has 14 been obtained from the City Manager and project arborist. 15 16 9. Provide a written agreement between the applicant and a certified arborist 17 demonstrating that the arborist will review the final demolition,site,utility, grading 18 and Iandscape plans to assure long term survival of all trees to remain,and will be 19 present on site at any time during excavation,trenching,grading,root pruning or 20 other activity occurring within the tree protection zone to ensure proper protection of 21 trees. The arborist report shall outline protection measures that will maintain a 22 favorable root environment for preservation of these trees. 23 24 10. Submit a copy of the geotechnical report with the building permit(Exhibit F10). The 25 final building design shall incorporate all recommendations of the geotechnical 26 engineer. The consulting geotechnical engineer shall be present on site to certify that 27 soil conditions are suitable prior to the placement of concrete footings or pavement 28 base rock. 29 30 11. Submit a revised Circulation Plan showing ingress to the site during student drop- 31 off/pick-up restricted to the southerly driveway entrance on 8''Street. 32 33 12. Submit a"Notice of Development Restriction"containing the following restrictions, 34 which must be recorded against the site, for review and approval of staff. A reduced 35 copy of the revised Circulation Plan(Exhibit E 19 of this report)shall be included in 36 the Notice of Development Restriction and labeled as"Exhibit A"to be recorded in 37 the County record. A reduced copy of the site plan (Exhibit E5)shall also be 38 included in the Notice and labeled as"Exhibit B"to be recorded in the County record. 39 The exhibits shall be no larger than 8 '/2"x 11" in size and cannot contain any 40 lettering smaller than 10 point font. The development restriction shall include the 41 following information: 42 43 a. The K-8 grade school shall be restricted to a maximum of 320 students. Any 44 modifications to the range of grades provided by the school and/or number of 45 students enrolled at the school beyond 320 shall require a modification to the 46 Conditional Use approval. 47 48 b. Daily student pick-up and drop-off for the K-8 school shall be controlled by the 49 approved Circulation Plan. See attached Exhibit A. 50 51 c. Tax Lot 8700 of Tax Map 03CD and Tax Lots 13500, 13600, and 13700 of Tax 52 Map 21E 03DC are part of the unified site plan for the purpose of this approval LU 09-0029-1714 Page 9 of 13 1 (LU 09-0029). All building permits associated with this Conditional Use shall 2 reference the unified site with regards to compliance with the R-7.5 zoning 3 regulations. See attached Exhibit B. 4 5 d. The existing trees[Trees#216,217,219,404, 409,412, 602, 614, 615, 618,688, 6 689, 690, 693, 701, 706,707,and 806 as shown on Exhibit E4 of LU 09-0029] on 7 the Evergreen Road frontage shall be preserved for street tree purposes. The trees 8 may only be removed if shown to be dead,hazardous, or emergency under and 9 pursuant to LOC 55.02.042. The property owner shall apply for a tree removal 10 permit subject to approval from the City and shall plant mitigation trees at a 11 minimum of a one-to-one ratio. Deciduous trees shall have a minimum caliper of 12 two(2) inches. Conifer trees shall be a minimum eight feet high (excluding the 13 leader). Any new street trees shall be planted at least 10 feet behind the edge of 14 pavement to minimize the potential for root heave. 15 16 13. Submit an operation and maintenance plan for the on-site storm water filter catch 17 basins and detention facilities,to the satisfaction of the City Engineer. This plan shall 18 be recorded with the County Recorder's Office, 19 20 14, Obtain a street opening permit for any work in the public rights-of-way. 21 22 15. Submit a preliminary title report or lot book-report from a title company showing the 23 ownership and any liens and encumbrances against Tax Lot 8700 of Tax Map 21E 24 03CD and Tax Lots 13500, 13600, and 13700 of Tax Map 21E 03DC, so the 25 applicant/owner can demonstrate that the public easements,operation and 26 maintenance plans, and the Notice of Development Restriction in Conditions B(3)(b), 27 B(12),and B(13),above,will be free and clear of any liens and encumbrances,or if 28 the site is subject to encumbrances,that the lien holders consent to the above. 29 30 16. Provide a base traffic count of the trip distribution on 8th Street and Evergreen 31 Road to establish existing volumes for later review,to the satisfaction of the City 32 Traffic Engineer. 33 34 C. Prior to any Demolition or Construction Activity on the Site or in the Public Right of 35 Way,the Annlicant/Owner Shall: 36 37 1. Comply with Conditions of Approval,13(1)through(B(15),above. 38 39 2. Install all tree protection measures as required by the Condition B(8), above. The tree 40 protection fencing shall be inspected and approved by City staff prior to commencing 41 any construction activities. 42 43 3. Apply for and obtain an erosion control permit, and install all erosion control 44 measures. 45 46 4. Obtain all necessary approvals for the construction and traffic management plans,as 47 required by Condition B(3)(o),above. 48 LU 09-0029-1714 Page 10 of 13 1 D. Prior to any Final Building Inspection or Occupancy of the Parish Center.the 2 Applicant/Owner shall: 3 4 1. Apply for and obtain a Demolition Permit for the existing K-8 school structure on 5 site. The applicant shall note that this may require an asbestos report from a licensed 6 agency to the satisfaction of the Building Official. The Demolition Permit shall be 7 accompanied by an application for an updated tree protection, if applicable. 8 9 2. Install all mitigation trees as required by Condition B(7),above. 10 11 3. Install all landscaping as required by Condition B(6),except the area within the 12 footprint of the existing K-8 building.. 13 14 4. Complete all public improvements as required by Condition B(3),above, submit 15 certified"as-built"drawings,and receive a certificate of completion and acceptance 16 by the City. 17 18 5. Install bicycle racks for a minimum of 24 bicycles as required by Condition B(2)(b), 19 above. 20 21 6, Stripe all parking spaces and mark any compact spaces as such. 22 23 7. Provide a one-year guarantee(one 12-month growing season from the date of 24 installation)for all landscape materials, including mitigation planting,pursuant to 25 LOC 50.47.020. The guarantee shall consist of a security in the amount of five 26 percent of the total landscaping cost(including labor and cost of landscape materials). 27 28 8. Submit a final survey of the parking lot and all hardscape areas stamped and signed 29 by a professional surveyor,with spot elevations,showing compliance with the final 30 grading plan to assure proper drainage on site. 31 32 9, Record all necessary public utility and sidewalk easements,to the satisfaction of the 33 City Engineer. 34 35 10. Submit a title report, lot book report,or similar report from a title company showing 36 that the"Notice of Development Restrictions"required in Condition B(12),all public 37 easements as required in Conditions B(3)b)and D(10),and the storm water facility 38 operation and maintenance plan as required in Condition B(13)have been recorded 39 and is valid and subsisting,and free and clear of any liens and encumbrances,or if the 40 site is subject to encumbrances,that the lien holders consent to the above. 41 42 E. Prior to Classes Commencing in the Parish Center,the Applicant/Owner Shall: 43 44 1. Provide evidence that the existing K-8 structure has been demolished in accordance 45 with the approved demolition permit, as required by Condition D(1). 46 47 2. Complete the approved grading and landscape plans within the footprint of the 48 demolished K-8 structure in compliance with Conditions B(3), B(6), and D(3). 49 50 51 52 LU 09-0029-1714 Page 11 of 13 I F. Prior to Installation of any Signs. the Auulicant/Owner shall: 2 3 1. Obtain all necessary sign permits. The applicant/owner shall submit sign plans and 4 elevations in accordance with the Sign Code for review and approval of staff. Colors 5 and material of the signs shall be compatible with the architectural details and colors 6 of the approved building. 7 8 [Note: The Condition of Approval regarding sign limitations is not exclusive to the 9 requirements and standards that will be reviewed when a sign permit application is 10 submitted;there are additional compatibility standards for signs relating not only to 11 the building itself,but to the surrounding area, in the Sign Code,LOC Chapter 47.] 12 13 G. Within Six(6)Months of Starting the 1st Academic Year in the New Parish Center. 14 the Annlicant/Owner Shall File the First of Three Annual Requests for Formal 15 Review of the K-8 School Traffic Monitoring and Management Plan(Plan) by the 16 Develonment Review Commission(DRC): 17 18 1. The formal review process shall consist of the following elements: 19 20 a. The review shall occur annually for three years beginning six(6)months after 21 starting the first academic year in the Parish Center. A final review shall also 22 occur when the school reaches full capacity of 320 students. 23 24 b. Within 60 days prior to filing a request for the annual review,the applicant shall 25 hold a neighborhood meeting to solicit input on the Plan,consistent with 26 Condition G(2), below. Minutes of this meeting shall be submitted with the 27 request. 28 29 c. The review shall be subject to the requirements of LOC 50.69.030, including the 30 notice provisions of LOC 50.69.030(3)(b)and LOC 50.82.020(1). 31 32 d. If the DRC finds that Condition G(2),below, is not met, it shall impose additional 33 conditions of approval to assure compliance. 34 35 2. At a minimum,the Plan shall demonstrate the following: 36 37 a. No consistent backup on 8"'Street due to ingress or egress from the project 38 parking lot. 39 40 b. No consistent backup at the 8`" Street and A Avenue intersection. 41 42 c. Cut through traffic on Evergreen Road that is generated by the project shall not 43 increase more than 20%as measured against the base count provided for by 44 Condition B(16). 45 46 3. The traffic monitoring shall be conducted in October of each year, in the same manner 47 as established in Condition B(16), above,to the satisfaction of the City Traffic 48 Engineer. 49 50 4. Nothing in this Condition G shall be construed to prohibit earlier review and 51 additional corrective measures if warranted by LOC 50.69.030. 52 LU 09-0029-1714 Page 12 of 13 1 DATED this 21st day of December, 2009. 5 Alby Her_ehiair 6 Development Review Commission 7 9 0(tWa)..) P47VtgOtii 10 Janice Ret olds 11 Administ t ve Support III 12 13 ATTEST: 14 15 ORAL DECISION—December 7,2009 16 AYES: Heredia, Creighton,Needham,Rossi, Scott 17 NOES: None 18 ABSTAIN: None 19 ABSENT: Stadnik, and Richards 20 21 WRITTEN FINDINGS—December 21.2009 22 AYES: Heredia, Needham,Rossi,Scott 23 NOES: None 24 ABSTAIN: None 25 ABSENT: Creighton, Stadnik, and Richards 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 LU 09-0029-1714 Page 13 of 13 1 BEFORE THE DEVELOPMENT REVIEW COMMISSION OF THE 2 CITY OF LAKE OSWEGO APPIDVed 3 4 ANNUAL REVIEW OF TRAFFIC ) LU 13-0003-1809 5 MAINTENANCE AND MONITORING PLAN ) OUR LADY OF THE LAKE CATHOLIC CHURCH 6 FOR THE PARISH HALL&SCHOOL ) FINDINGS, CONCLUSIONS &ORDER 7 8 NATURE OF APPLICATION 9 10 Per Condition G of LU 09-0029, the applicant is requesting a formal review of the Traffic Monitoring 11 and Management Plan (Plan) for the Our Lady of the Lake's (OLL) Conditional Use Permit (CUP). 12 A formal review by the Development Review Commission (Commission) is required each year for three 13 consecutive years following the first academic year that the school is in operation in the new Parish Center. 14 This is the first annual review. The purpose of the review is to determine if the Plan is meeting the 15 minimum requirements as outlined in Condition G in the approved Findings, Conclusion, and Order(Exhibit 16 F-5). 17 18 The site is located at 650 A Avenue(Tax Lot 8700 of Tax Map 21 E 03CD &Tax Lots 13500, 13600, and 19 13700 of Tax Map 21E 03DC) 20 21 HEARINGS 22 23 The Commission held several public hearings and considered this application at its meetings of March 18 and 24 April 15, 2013. 25 26 At the March 18, 2013, hearing, the City received the following letters: 27 28 Exhibit G-3 Evergreen NA, letter, dated 3-18-13 29 Exhibit G-4 Evergreen NA 2010 AM Traffic Counts, dated 3-18-13 30 Exhibit G-5 Evergreen NA 2010 PM Traffic Counts, dated 3-18-13 31 32 The City also received the following exhibits from the applicant: 33 34 Exhibit E-6 Applicant's Updated Base and 2012 Traffic Counts, dated 4-15-13 35 Exhibit F-10 Draft OLL Parent Compliance Letter, dated 4-15-13 36 37 CRITERIA AND STANDARDS 38 39 A. City of Lake Oswego Community Development Code [LOC Chapter 5011: 40 41 LOC 50.07.003.3 Public Notice/Opportunity for Public Comment2 42 LOC 50.07.003.5 Conditions of Approval3 43 LOC 50.07.003.7.a Review by Hearing Body4 44 LOC 50.07.003.7.c Appeal of Development Decision 45 LOC 50.07.005.6 Review of Conditional Use Permits; Amendment 46 and Revocation Procedures 47 LOC 50.09.002.5 Compliance with Approved Permit 1 Chapter 50 of the Lake Oswego Code was reorganized and renumbered effective April 19,2012. The quoted conditions of approval from the DRC Findings,Conclusion,and Order for LU 13-0003 reference the prior version of Chapter 50 but the staff findings will reference the current code. Both versions of Chapter 50 are available at: htto://www.codeoublishing.com/OR/Lake0swego/html2/LakeOswego50X/LakeOsweao50X.html 2 Condition G(1)(b) and(c)imposed the neighborhood meeting and notice provisions required to be met. 3 Condition G(1)authorized the additional conditions of approval if the Plan is found to not meet the minimum requirements of Condition G(2). 4 Condition G imposed the requirement for DRC review, EXHIBIT F-4 LU 14-0073 1 B. Prior Aaoroval Under Review: 2 3 LU 09-0029 4 5 CONCLUSION 6 7 The Commission concludes that LU 13-0003 can be made to comply with Condition G of LU 09-0029 by 8 the application of certain conditions. 9 10 FINDINGS AND REASONS 11 12 The Commission incorporates the March 8, 2013, Staff Report(with all exhibits attached thereto) as 13 support for its decision supplemented by the further findings and conclusion set forth herein. In the event 14 of any inconsistency between the supplementary matter herein and the staff report, the matter herein 15 controls. To the extent they are consistent with the approval granted herein, the Commission adopts by 16 reference its oral deliberations on this matter. 17 18 Following are the supplementary findings and conclusions of this Commission: 19 20 1. The Commission received testimony from the Evergreen Neighborhood Association that a 21 significant number of parents were not using the prescribed route (8th Street and A Avenue)for 22 drop-off and pick-up of students. Instead, these parents were using other local streets, such as 23 6th Street and Evergreen Road, generating a negative impact on the surrounding neighborhood. 24 The applicant's 2012 traffic counts confirmed that the number of school-related trips on 25 Evergreen Road exceeded the cap set by the 2010 base traffic count and the allowed 20 percent 26 increase as shown in the table, below: 27 School-Related Trips Utilizing Evergreen Road 2010 Base Count Base Count+20% 2012 Count Trip Increase Since 2010 AM I 17 I 21 I 28 I 11 PM I 14 I 17 I 22 I 8 Total I 31 I 38 50 I 19 28 29 After clarifying that the 2010 base count should be revised to reflect all school-related trips 30 (Exhibit E-6), the Commission found that staff's recommended condition of approval to enhance 31 educational outreach to parents was warranted. 32 33 ORDER 34 35 IT IS ORDERED BY THE DEVELOPMENT REVIEW COMMISSION of the City of Lake Oswego that: 36 37 1. LU 13-0003 is approved, subject to compliance with the conditions of approval set forth in Subsection 2 38 of this Order. 39 40 2. The conditions for LU 13-0003 are as follows: 41 42 A. The Applicant/Owner Shall Continue to Comply with all Conditions of Approval of LU 43 09-0029. Except as Modified. Below. 44 45 (Note: deleted language is shown with strikethrough and new or modified language is 46 bolded) 47 48 1. Modify Condition G(2)(C) of LU09-0029 in the following manner: 49 50 Condition G(2)(c): LU 13-0003-1809 Page 2 of 4 1 2 c. Cut through School-related traffic on Evergreen Road that is generated by the 3 project shall not increase more than 20% as measured against the base count 4 provided for by Condition B(16)and as adjusted in Exhibit E-6 of LU 13-0003. 5 6 B. Within One Month of the Date this Approval.the Applicant/Owner Shall: 7 8 1. Prepare (in cooperation with the City Engineer) and mail a letter to all OLL parents that 9 specifically discusses minimizing traffic impacts on Evergreen Road by diverting all drop-off 10 and pick-up traffic to the A Avenue and 8th Street intersection. 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 LU 13-0003-1809 Page 3 of 4 1 DATED this 6th day of May, 2013. 2 3 4 Don Richards/s! 5 Don Richards, Chair 6 Development Review Commission 7 8 9 Janice Reynolds/s/ 10 Janice Reynolds 11 Administrative Support III 12 13 ATTEST: 14 15 ORAL DECISION—April 15. 2013 16 AYES: Richards, Creighton, Needham, Ahrend, Johnson, Poulson 17 NOES: None 18 ABSTAIN: None 19 ABSENT: Rossi 20 21 WRITTEN FINDINGS—May 6. 2013 22 AYES: Richards, Needham, Johnson, Poulson 23 NOES: None 24 ABSTAIN: None 25 ABSENT: Creighton, Ahrend and Rossi 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 LU 13-0003-1809 Page 4 of 4 1 BEFORE THE DEVELOPMENT REVIEW COMMISSION OF THE 2 CITY OF LAKE OSWEGO APPr°Ved 3 4 SECOND ANNUAL REVIEW OF TRAFFIC ) LU 14-0008-1836 5 MAINTENANCE AND MONITORING PLAN ) OUR LADY OF THE LAKE CATHOLIC CHURCH 6 FOR THE PARISH HALL& SCHOOL ) FINDINGS, CONCLUSIONS& ORDER 7 8 NATURE OF APPLICATION 9 10 Per Condition G of LU 09-0029, the applicant is requesting a formal review of the Traffic Monitoring 11 and Management Plan (Plan)for the Our Lady of the Lake's (OLL) Conditional Use Permit(CUP). 12 A formal review by the Development Review Commission (Commission) is required each year for three 13 consecutive years following the first academic year that the school is in operation in the new Parish Center. 14 This is the second annual review. The purpose of the review is to determine if the Plan is meeting the 15 minimum requirements as outlined in Condition G in the approved Findings, Conclusion, and Order(Exhibit 16 F-4), and as outlined in Condition B(1) in the approved Findings, Conclusion, and Order of the first annual 17 review per LU 13-0003 (Exhibit F-5). 18 19 The site is located at 650 A Avenue (Tax Lot 8700 of Tax Map 21E 03CD &Tax Lots 13500, 13600, and 20 13700 of Tax Map 21 E 03DC) 21 22 HEARINGS 23 24 The Commission held a public hearing and considered this application at its meeting of March 3, 2014. 25 26 CRITERIA AND STANDARDS 27 28 A. City of Lake Oswego Community Development Code FLOC Chapter 5011: 29 30 LOC 50.07.003.3 Public Notice/Opportunity for Public Comment' 31 LOC 50.07.003.5 Conditions of Approval' 32 LOC 50.07.003.7.a Review by Hearing Body4 33 LOC 50.07.003.7.c Appeal of Development Decision 34 LOC 50.07.005.6 Review of Conditional Use Permits;Amendment 35 and Revocation Procedures 36 LOC 50.09.002.5 Compliance with Approved Permit 37 38 B. Prior Approval Under Review: 39 40 LU 09-0029 41 LU 13-0003 42 43 CONCLUSION 44 45 The Commission concludes that LU 14-0008 can be made to comply with Condition G of LU 09-0029 and 46 Condition B(1) of LU 13-0003 by the application of conditions of approval. Chapter 50 of the Lake Oswego Code was reorganized and renumbered effective April 19,2012. The quoted conditions of approval from the DRC Findings,Conclusion,and Order for LU 13-0003 reference the prior version of Chapter 50 but the staff findings will reference the current code. Both versions of Chapter 50 are available at: http://www.codeoublishing.com/OR/LakeOswego/html2/LakeOswego50X/LakeOswego50X.html 2 Condition G(1)(b)and(c)imposed the neighborhood meeting and notice provisions required to be met. 3 Condition G(1) authorized the additional conditions of approval if the Plan is found to not meet the minimum requirements of Condition G(2). 4 Condition G imposed the requirement for DRC review. EXHIBIT F-5 LU 14-0073 1 FINDINGS AND REASONS 2 3 The Commission incorporates the February 19, 2014, Staff Report(with all exhibits attached thereto) as 4 support for its decision. 5 6 ORDER 7 8 IT IS ORDERED BY THE DEVELOPMENT REVIEW COMMISSION of the City of Lake Oswego that: 9 10 1. LU 14-0008 is approved, subject to compliance with the conditions of approval set forth in Subsection 2 11 of this Order. 12 13 2. The conditions for LU 14-0008 are as follows: 14 15 A. The Applicant/Owner Shall Continue to Comply with all Conditions of Approval of LU 09- 16 0029 and as Modified per LU 13-0003. 17 18 B. At the Beginning of Each Academic School Year.the Applicant/Owner Shall: 19 20 1. Prepare and mail a letter to all OLL parents that specifically discusses minimizing traffic 21 impacts on Evergreen Road by diverting all drop-off and pick-up traffic to the A Avenue 22 and 8th Street intersection. 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 LU 14-0008-1836 Page 2 of 3 1 DATED this 17th day of March, 2014. 2 3 4 Is/Greaa Creighton 5 Gregg Creighton, Vice-Chair 6 Development Review Commission 7 8 9 /s/Janice Reynolds 10 Janice Reynolds 11 Administrative Support III 12 13 ATTEST: 14 15 ORAL DECISION—March 3. 2014 16 AYES: Richards, Creighton, Needham, Ahrend, Johnson, Poulson 17 NOES: None 18 ABSTAIN: None 19 ABSENT: Rossi 20 21 WRITTEN FINDINGS—March 17. 2014 22 AYES: Richards, Creighton, Johnson, 23 NOES: None 24 ABSTAIN: Rossi and Ahrend, 25 ABSENT: Needham, and Poulson 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 LU 14-0008-1836 Page 3 of 3 MACKENZIE . P 503.224.9550 , F 503.228.1285 • W MCKNZE.COM MEETING MINUTES RiverEast Center,1515 SE Water Avenue,#100,Portland,OR 97214 Portland,Oregon • Vancouver,Wash,ngton • Seattle,Washington PROJECT NUMBER: 2040236.25 ISSUE DATE: December 10, 2014 PROJECT NAME: OLL Traffic Maintenance and Monitoring Plan RECORDED BY: Katie Atkins TO: FILE PRESENT: Don Graham—Evergreen Neighborhood Association Jane Slingsby, F.John Kerns—Our Lady of the Lake Parish Joan Codd—Our Lady of the Lake School Katie Atkins, Matt Butts—Mackenzie SUBJECT: Neighborhood Meeting, December 4,2014 LOCATION: SCHOOL LIBRARY TIME: 7:00 PM Presentation: Began at 7:05 PM to allow more time for people to arrive. No additional people arrived. 1. Introductions were made. 2. Katie Atkins,from Mackenzie,discussed a brief history/context of the project as all present were familiar with the study: a. Initial development application traffic study was completed. b. Neighbors were concerned about increased traffic on Evergreen Road and backups at the 8th/A intersection. c. As part of development approval, conditions were set on the traffic after project completion. i. No consistent backup on 8th Street due to ingress or egress from the project parking lot; ii. No consistent backup at the 8th Street and A Avenue intersection;and iii. Cut through School-related traffic on Evergreen Road that is generated by the project shall not increase more than 20% as measured against the base count provided for by Condition 8(16)and as adjusted in Exhibit E-6 of LU 13-003. 3. The original conditions of approval and consequences were discussed: a. Base traffic study set the initial conditions to measure against. b. The first traffic review in October 2012 found that condition G(2)(C) associated with cut- through traffic on Evergreen was not met. EXHIBIT F-6 LU 14-0073 H:\Projects\204023625\WP\MTG_MIN\MM-Neighborhood Meeting-141204.docx Neighborhood Meeting, December 4, 2014 OLL Traffic Maintenance and Monitoring Plan Project Number 2040236.25 Page 2 c. Subsequent neighborhood meeting and DRC review process revealed the neighbors were more concerned with any school-related traffic on Evergreen, not just cut-through as measured. d. Potential measures were discussed with neighbors and the City on how to reduce school- related traffic. e. A letter to all OLL parents discussing minimizing traffic impacts on Evergreen Road by diverting all drop off and pick up traffic to the 8th/A Avenue intersection was deemed to be the most effective mitigation option. 4. The October 2014 traffic review was discussed: a. This is the final study as required by the conditions of approval. b. All conditions were met.The school-related trips on Evergreen are consistent compared to 2010 and 2013 conditions. c. This in largely due to the increased communication between the school and parents. i. Letters in the yearly contracts and new-family welcome packets. ii. Back-to-school night announcement. iii. Additional reminders throughout the year. iv. Our Lady of the Lake School will continue and is committed to communication with parents. 5. Those present were asked what they thought. a. Graham noted no ongoing concerns specific to the school trip generation. Public discussion 1. Graham said the neighbors who live at the Evergreen Neighborhood have not noticed school related traffic as a cause for concern. 2. Atkins described the next steps. a. Submittal to DRC in early 2015. Meeting ended:7:25 PM H:\Projects\204023625\WP\MTG_MIN\MM-Neighborhood Meeting-141204.docx | | | | | L | _��_ | _ _ | | _ _ � ____ --7 \ �� ^� \ \ - - - - - \ ) - - | . ' Avwsmus . � . ./ ' ' `� ---' - - | - - ^ 7 _ - - - _ ^ / 1. L_ . / / ' | 140011 | / | ` � , --.----'-------� �� ' NEWo�noou " ` | I I EXISTING J' ^ "= PARISH CENTER I I �] ' I CHURCH ^� - - . _ . ' ~ ' , . . � . I Liti--- ,i,„. � < ILI | ' . � / � �/ �N—� --�- - /� = � ~ --' --- ' ' ' � -_'----'_-_- � v11,1,1.1.1.14 - �� , | U' ^ ^ ^ ' � ' / | | / - | | -- ' | �� \-� mm __ _ . � � | � u m ' -� �� ^ , ---- ' ` 1 | / � - --� — / | | �~�. . , i pu�r��o | | I'' . 1- ,' ^ --- ' '--- . ' - J- . | . / | - J � « / / | n` � �_ ._~_�~ ~�~ .~~. _._ _`. , . -~�~�"�- �-- / -' � - - C - - � - - - - - | - - - - - - - - - - - - - - -- | / / 43 ift o-:_�--�Em~~~~~� OUR LADY OF THE LAKE PARISH AND SCHOOL �� Jkn�U�� k�~�U U� "'"��~�"�=~ "="~" E. TRAFFIC CIRCULATION PLAN �"=DRIVEN'��`FOCUSED OE OE OS S£ TE leiol 171 VT ZZ LI VT Wd 91 91 8Z ZZ LZ WV lunoD Iuno0 Iuno0 %OZ luno auai" VIOZ £ZOZ ZZOZ + 4unoD ase ases OZOZ '1 - ate 6 N33 ) ; , _3 JNIZf1If s : 1031V1311-1OO• HDs August 11, 2014 Dear Parents, Greetings on this beautiful August day! In a few short days (September 2"d!) we will be welcoming everyone back and starting the 2014-2015 school year! May God bless our new year! A Prayer for Catholic Schools Loving God, Catholic schools are communities That inspire by teaching Your Word, Living Your message, and loving Your people. Grant that we will continue to grow and flourish in this mission. Give us strong wills and generous hearts to build Values for a lifetime within Our school communities of today. Give us the courage to accomplish Your desire for us. We ask this in the name of Your Son and our Brother, Jesus. AMEN This"August"letter begins our written communication line for the school year. Weekly parent newsletters from me, as well as additional information flyers,will be posted on-line beginning September Su`. Your child (oldest or only)will also receive a plastic envelope weekly. It may contain a number of items,e.g. a hard copy of the Scrip order form,Extended Care Statements, notices or individual messages to specific families. If you have items that need to be sent back to school,e.g. tuition or Extended Care payments,notes to teachers,etc. please put them in the plastic envelope and return to school. All envelopes are due back at the school the following day —usually on Tuesdays. My weekly letter will be published on-line on Friday's(or the last school day of the week),If you would like information included in my letter please submit by Thursday afternoon. If you wish information in the weekly Monday envelope,please submit your information by the Friday before publication. ALL information being disseminated must have administrative(Mrs. Codd or Ms. Gonzalez)approval before being posted on the web or sent home. EXHIBIT F-7 LU 14-0073 FIRST WEEK'S CALENDAR TUESDAY,SEPTEMBER 2"d • First day of class! o Free dress for everyone! (Check the non-uniform dress guidelines included in this envelope) o The class day will begin at 8:10 a.m, (doors will open at 8:00 a.m.)and dismissal for grades 2-8 at 3:00 p.m. o For Kindergarten and First Grade students, there will be a special '/2 day schedule for the first week created by the respective teachers to accommodate individual assessments. Soon, you will receive this schedule in the mail from the teacher. • Registration in the parish hall -each family must complete the registration process today. • Extended Care will be open beginning on September 2"d o Available times are 7:00-8:00 a.m. and again from 3:00-6:00 p.m. ■ Extended Care will not be available from 11:00am to 3:00pm during the modified school days for the Kindergarten and First Grade students. WEDNESDAY, SEPTEMBER 3RD ▪ First day of school uniforms! o Please send your child in the proper uniform each day. • You may refer to the uniform guide sheet included in the Parent Handbook,page 30—on-line,or to the guideline sheet included in this mailed envelope. ABOUT REGISTRATION Please select one of the times below: o from 8:00 a.m. until 10:00 a.m. or from 5:30 p.m. to 6:30 p.m. o Remember your check book! (Need 2 checks for sure—one for the general registration fees/purchases and the second one for Scrip purchases) Registration usually takes less than an hour, especially if you have the forms completed and returned to the school office as Mrs. Allori requested. If you choose to register when you drop your children off,please use the drop-off procedure (there are directions enclosed in this mailed envelope) and then park. At Registration you will be able to: 1. If you have not already, you may turn in the completed required forms Mrs. Allori has sent you 2. Kindergarten,new families and 7th grade families,please bring in updated immunization records (unless you have sent them in already) 3. Confirm-sign-up for your required volunteer commitments 4. Purchase milk tickets 5. Purchase an assignment notebook for grades 3-8, rest mats for Kindergarteners 6. Stop by the Auction table a. Volunteer information will be available • b. Order an auction sweatshirt 7. Purchase Scrip 8. OLL Band and Honor Choir sign-up(grades 4 and up) 9. Pick up the 2013-2014 Yearbook which you paid for last year. There are a few extra yearbooks available for purchase if you choose. Life Touch will also take a credit card. 10. Order the 2014-2015 Yearbook from Life Touch. Check or credit cards accepted. 11. Fee Payment Station--at the end of the registration process you will have an opportunity to pay for any items purchased, e.g. auction sweatshirt.. Credit cards may not be used at this station. 12. Uniform Exchange Station a. There will be some uniform pieces that are in good condition available b. These items are free of charge, so please feel free to look over the selections and take what you believe your child(ren) could use. An extra pair of slacks, shorts or polo shirts is always good to have on hand. This is an excellent idea for K and l'` graders who need to have the extra uniform left at school. UNIFORM CLARIFICATION The faculty and I are committed to enforcing the uniform policy of the school. It is the parent's responsibility to check your child's adherence to the uniform code before leaving the house in the morning. A couple of frequent violation areas are: 1. Girls' skirts can be no more than 4 inches above the knee when they are kneeling, 2. Socks—both boys and girls—must be above the ankle and visible—if your child is wearing high top shoes or boots,the sock must be above the top and visible. a. The new OLL sock option seems to be a very popular addition to the uniform. The sock must be the OLL sock. 3. Shoes—predominantly means that most of the shoe is black,brown, blue(prefer dark blue)or white closed toe with low rubber sole and heel. a. Examples of non-uniform shoe choices include, but not Iimited to checkered shoes, Vans with hearts,turquoise(or other variations of blue)and sparkles. 4. Boots—we limit the style of boot. Black or brown smooth leather may be worn providing the heel is no more than 2 inches in height. The heel height is a safety issue on the playground and stairs. We do not allow UGGS. knee high tennis shoes, cowboy or suede boots. 5. Lands' End Orders—if you order from Lands' End,please remember to include the school name in the appropriate order form blank. This will insure compliance with our uniform code. CALLED TO PROTECT TRAINING The sessions for the initial training are: o Thursday,August 141h—1:00 p.m.—Cana Room o Tuesday, August 196—5:00 p.m.—Cana Room o Tuesday, September 2"d—1:00 p.m.—Cana Room (change of time& location) o Wednesday,September 10`h—1:00 p.m.—Cana room This is the required video training for all adults working as a volunteer with children. If you are a new parent, or a returning parent that has not participated in the Called to Protect training, and wish to volunteer, you must register and attend one of these sessions. Most of our current parents have fulfilled this video training. However,there is the yearly on- line training which all previously cleared volunteers must watch. This year's requirement is entitled: The Ditty to Report. Families current during the 2013-2014 school year: 1. Your background check clearance will be good until April, 2015 regardless if it expires prior to that date. 2. On-line course, The Duty to Report, required by August 30, 2014. Please print out a copy of the certificate to bring to Registration on September 2,2014. Families new to the school: 1. The procedure for you to complete your background check is forthcoming from the Archdiocese. As soon as I know you will be notified. The Archdiocese has contracted with a new background check company which has passed the highest scrutiny for confidentiality and security. 2. The on-campus video course"Called to Protect"is required. If you haven't already, please call the school and register for one of the sessions listed above. The session's last about 1 'A hours. These are adult only trainings. In earlier correspondence it has been clear that without a current Background Check, participation in either the video training or the on-line training for previously certified volunteers, by September 2nd, you will not be allowed to volunteer in the school until January, 2015 when we run these sessions again. For new families to the school, the video training and background check clearance (we will let you know the process as soon as we do)have until September 26th,2014 to complete the requirement and then we will add you to the approved volunteer list. HOT LUNCH The Hot Lunch option, offered through the "My Lunchbox" vendor, will again be available beginning October 1st. In mid- September, you will receive a lunch order form. "My Lunchbox"menus will be available on Monday,Tuesday,Thursday and Friday. If your child will be participating you will need to complete the form, and return with payment. Wednesday's are used for fundraising lunches, e.g. helping offset cost of Outdoor School, etc., The school(versus the vendor) manage these lunches. During September and October, Wednesday Hot Lunches will be available to help with various school activities. The menu is included in this envelope. If interested,please complete and return to school by the first day of school, September 2°d! Please brine to registration with checks made savable to OLL. AUCTION NEWS Plans are well underway for our annual auction to be held this year on February 22,2013. Make sure you've saved the date! There are flyers included in this envelope with pertinent information. CYO NEWS If your child is interested in signing-up for fall Volleyball,please go on line to register. Mrs. Cathy Foy will continue to be our terrific Athletic Director. If you have questions please call her at 503.740.9487. ENDOWMENT NEWS The OLL Endowment Fund will again be contributing a wonderful sum (close to $70,000) to this year's budget which helps offset tuition assistance. Every year parents are given the opportunity to add to this fund through a tax deductible donation. There are additional fundraising vehicles the Endowment Advisory Board uses each year to add to the principle of the fund. Stay tuned to this year's event! OLL is a terrific institution to support! DROP-OFF AND PICK-UP PROCEDURES Drop-Off/Pick-up of Students—There is a map enclosed in this envelope. Please,be a good neighbor and DO NOT use Evergreen Road coming to, or going from school. Traffic Safety • The traffic patterns are designed for the safety of the children • Please drive slowly at all times • NO use of cell phones when car is moving Drop-Off Procedure • Please enter the parking lot from the Eighth Street driveway closest to Evergreen Road. • Cars should pull forward to the handi-cap parking slot nearest the church. Do not leave any gaps between you and the car in front of you. Maintain a continuous line. We cannot allow cars to congest on 8th Street waiting to enter the parking lot. School personnel will direct you. • Cars can unload from that handi-cap parking slot,down the line to the play structure area. • Children should be ready to exit the car when it stops. That is, they should have in hand their book bag, lunch,etc. Messages to them should have occurred before the car door opens. • ChiIdren should exit from the passenger side for safety. • Cars that have parked and wanting to exit need to wait for a safe opportunity. Do not stop your car to let the other car out. • If the adult is coming into the school with the child, you must park in the middle section of the parking lot. Staff members will assist you in crossing the car line. Cars may not leave the lot until the carline is finished (about 8:10 a.m.), but must leave by 9:15 a.m. Traffic Directions Continued Pick-up Procedure o As with morning drop-off, enter the parking lot from the driveway closest to Evergreen Road e A staff member will direct you to an area to"line-up". Please pull in close to the car next to and in front of you(we need to place as many cars as possible in the holding pattern). G When the car line begins please follow the staff members direction. If you are a new family please display your name card as you approach the staff person with the bull-horn. O As you exit, please turn right onto 8th Street(unless you live in the Evergreen Neighborhood). o If a driver, unfamiliar with the system, is to pick up your child: o Make sure their name is on your approved list for pick-up or call the office to give that permission o Explain to them the system used o Let your child know, if possible that someone other than you is picking them up ® Grades K-6 will exit from the front doors of the Parish Center. Seventh& eighth grade students will exit from a side door. Only those who live within walking distance from the school,and have a current parent note on file with the school office, will be allowed to proceed toward A Avenue and walk home. These students should be reminded to use the signalized crosswalk. • Please note: Children waiting in the confine will only be released to the car picking them up. Parents may not walk into the carline to retrieve children! This is a safety issue. ® At all times, please follow the directives of staff on duty O Drive SLOWLY O NO cell phone usage Kindergarten& First Grade Parents 1. As previously mentioned, there will be a special schedule during the first week of school only. 2. Dismissal will be at 11:00 a.m. for the morning groups 3. Please use the"Drop-Off'procedure map to pick up 4. Escorting children into school building in the morning—Normally Kindergarten and first grade parents like to walk their children into the building on the first few days of school. If you choose to do this,please drive into the parking lot using the driveway indicated and park. You will need to walk across the moving carline. Please wait for the staff member to stop the cars so you can cross. Walking your child into school is a first week only privilege. Please begin using the normal drop-off procedure beginning September 9th. 5. We will make sure your child gets to the correct classroom. Mrs. Griffith and Mrs. Mackin are always waiting right inside school to facilitate this process. Thank you. SCHOOL FORMS In this packet I have included an "Authorization for Medication Administration by School Personnel" form. This form must be completed for any student requiring regularly administered medicine during a school day. Please carefully read the form and when school begins return to the school office with the medication. As a reminder,all other school forms that Mrs. Allori and Mrs. Young have forwarded to you over the summer are due now! SCHOOL PICTURES This year we have contracted with Life Touch photographers to take our school pictures which will take place on Thursday, September 18`h YEARBOOK 1. The 2013-2014 yearbook will be ready for pick-up at Registration on September 2nd 2. The 2014-2015 yearbook advisor this year will be Mr. Alex Ferguson,Art teacher,who Will work with 8th grade photography students to collect pictures during the year for the publication. The students will be able to gain not only photography experiences, but layout design and numerous other journalistic skills. We are thrilled Mr. Ferguson has agreed to direct this project. 3. The yearbook will also be published by Life Touch. This will allow us to have a local representative available for consultation, etc. 4. On behalf of the whole Our Lady of the Lake Catholic School community I want to thank Mr. and Mrs. Valderrama for the endless hours they have spent over the last few years taking pictures and directing the publishing of this memory book. SCIENCE STUDENTS—Grades 6, 7,8 As an FYI to parents, students who have science or math questions for Mr. Willingham in the morning will have a small change in procedure. They will enter by the Extended Care room door as usual. Mr. Willingham will be available between 7:30 and 7:50 for questions, explanations, etc. Once the students' question has been answered,they will be asked to return to the Extended Care room where they may study or may join the other students in morning care activities. Once they enter the school with the intention of speaking with Mr. Willingham,they will be "signed into" Extended Care,then dismissed to ask their questions with the expectation they will return to the E.C.room. They will not be allowed to stay in the Science lab as their morning care/study option. Thank you for your understanding in this procedural change. FIRST GRADE CHANGE During the early summer,Mrs. Mullen resigned her teaching post at OLL. We interviewed a number of qualified candidates and have hired MRS.WENDY MACKIN as our new first grade teacher. She and her family have recently moved here from Denver, Colorado, where she was very active in the Denver community as well as in her faith community in addition to her teaching responsibilities. She was educated at Regis College in Denver and her professional teaching experience in the primary grades was in the Denver area as well. She will be a wonderful addition to our staff and we are delighted to have her join our team. Have a wonderful August! I look forward to seeing you in a few weeks. Mrs. Joan Codd, Principal 6n - + Family Name 5Chco l August 12,2014 't"C3xr t i Greetings OLL Parents, As part of the development approval for the new Our Lady of the Lake Parish facility,the City of Lake Oswego required a permit and planning process. One step in this process sought input regarding the transportation impact from the neighbors. This resulted in the City of Lake Oswego requiring periodic traffic reviews. The initial review occurred during this first year in the new facility, and with subsequent reviews to occur for several years to come. Following each year's traffic study, a neighborhood meeting will be held and the results brought before the City of Lake Oswego Development Review Commission(DRC). The findings of the first review indicated a significant increase in school traffic on Evergreen Road (over the 2010 base count). The morning increase charted at 65% and the afternoon increase at 57%. The DRC allows an increase of no more than 20%. This increase appears to be a result of vehicles using Evergreen Road to bypass the traffic light on the A Ave. and 3`h Street intersection. The Evergreen Road usage was observed during the traffic study and was also observed by neighbors to the south in the Evergreen Neighborhood. The neighbors acknowledge that while mornings can be rushed, many parent drivers are unreasonably hurried when driving along Evergreen to save time. This has raised a safety, as well as livability issue among the neighbors affected by the increased school traffic. When the DRC considered the Evergreen neighborhood traffic impact, they discussed a number of actions to ensure the development conditions of approval are met by Our Lady of the Lake Parish/School. The DRC actions could be as simple as this letter communicating the neighborhood concerns along with a request to not use Evergreen, or more serious enforcement actions, such as capping the OLL School enrollment. Both of these options, as well as others,have been considered by the DRC. The new OLL parish facility, including the school, was constructed for a number of reasons. Not only did the former building not meet code, but it was inadequate to accommodate 21s1 Century educational expectations. During all of the planning, construction, and now the occupancy phase, Our Lady of the Lake has always intended to be good neighbors and honor our commitment to the City of Lake Oswego. Therefore, please DO NOT use Evergreen Road for student drop-off before school or pick-up after school. Instead, please DO USE A Ave. to 8th Street for entering and exiting the school/parish campus. Observance of the travel behavior will not only address neighborhood concerns, it will increase safety for pedestrians and bicyclists using Evergreen Road. Furthermore,this travel behavior will help to prevent other measures from being enforced, such as enrollment caps or road closures. Please review the followinn reminder Procedures. sian your name indicating you understand the request,and return the signed document to the school at registration. OLL DROP-OFF AND PICK-UP PROCEDURES Attached are two maps indicating the traffic patterns to follow when dropping-off and picking-up your child(ren) at OLL. Please DO NOT use Evergreen Road coming to, or going from school. TRAFFIC SAFETY • The traffic patterns are designed for the safety of the children • Please drive slowly at all times • NO use of cell phones when car is moving Drop-Off Procedure • Please enter the parking lot from the Eighth Street driveway closest to Evergreen Road. • Cars should pull forward to the handi-cap parking slot nearest the church. Do not leave any gaps between you and the car in front of you. Maintain a continuous line. We cannot allow cars to congest on 8th Street waiting to enter the parking lot. School personnel will direct you. • Cars can unload from that handi-cap parking slot, down the line to the play structure area. • Children should be ready to exit the car when it stops. That is,they should have in hand their book bag, lunch, etc. Messages to them should have occurred before the car door opens. • Children should-exit from the passenger side for safety. • Cars that have parked and wanting to exit need to wait for a safe opportunity. Do not stop your car to let the other car out. • If the adult is coming into the school with the child, you must park in the middle section of the parking lot. Staff members will assist you in crossing the car line. Cars may not leave the lot until the carline is finished (about 8:10 a.m.),but must leave by 9:15 a.m. Pick-up Procedure • As with morning drop-oft; enter the parking lot from the driveway closest to Evergreen Road • A staff member will direct you to an area to"line-up". Please pull in close to the car next to and in front of you (we need to place as many cars as possible in the holding pattern). • When the car line begins please follow the staff members direction. If you are a new family please display your name card as you approach the staff person with the bull-horn. • As you exit,please turn right onto 8th Street(unless you live in the Evergreen Neighborhood). • If a driver,unfamiliar with the system,is to pick up your child: o Make sure their name is on your approved list for pick-up or call the office to give that permission o Explain to them the system used o Let your child know,if possible that someone other than you is picking them up • Grades K-6 will exit from the front doors of the Parish Center. Seventh&eighth grade students will exit from a side door. Only those who live within walking distance from the school, and have a current parent note on file with the school office, will be allowed to proceed toward A Avenue and walk home. These students should be reminded to use the signalized crosswalk. • Please note: Children waiting in the carline will only be released to the car picking them up. Parents may not walk into the carline to retrieve children! This is a safety issue. • At all times,please follow the directives of staff on duty • Drive SLOWLY • NO cell phone usage Jon. M. Co-cid/ Principal Parent Signature \j/ . , _ --- --- --- • I —.:--. :,-----7-.:g . ' _..� \I i L; :1J \ r T w I t. . , • \ \ ( : ::1/ 1 )., ' , ' 31• •'t I ` ��\\\\\\\\\\\\\� \`i — i - 11 ; t * 1 r\ . \ ''''''M ,, ,. :'_.' 1 le - ; 1 , .1 - : --;,.. i f 1.,! .. ,„..• 4,-.A. i I ; :, ; ' ; I t; '.- 1 .._... �� Gi , i ; — — i1:0 1. - `..+ - . i , i 1 s r'' 1 .•_ {,. — - i Ir Ji ' • j , - { I A. ,. � ..._. Ise ' ._ J1/ , . _ : • ____ _____ _I I + _. � _ .....7._ . : 1 R.7 ..-1 1 iti: ...,‘, .,,.. ----. .,_,=- ,.,, . ,Acermemp>rew.....i,....i. w..... --it' I L.1.3o LEI m � I x 111 ---1 11, G Rin II DATE: " $ 'z INTERSECTION APPROACHES FIGURE , r l A C 1\�/ F N Z 1( E Lc.. sy. .IRS CHECKED BY: CMC AND LOCATIONS 11 n.t;'. y =�, .?: „R.Ew<T ..,. JOB rio: OUR LADY OF THE LAKE w.. ,,.._ . ,.�• ;. , 2040236.23 E. ••' •✓, f,i :.f:.-`,.i ;?`.1•`.•..." ••.iK,M' ie LAKE OSWEGO, OREGON _ � ._ ' 1 L ' _ | \ � � _ __ _ - _ _ _ _ _ _ _ / ' ^, . `� - _ � �-_- __ ---� -- x^usxus 1 � _ _—` ---- �� /, � , if —_`��+~�/" ..., . A v�� , EXISTING ' ] li" ^- `' ^' | ==� 0,� i . C / __—'-_~~ / / •' / 1 . -- y,. .. .. �f / \ � , .` � -_�___ _-_'--� 4 r,, , 7 :,,.._,',.'.,„.; I',. A .,-. - - - I ikot ' . 1 | �--'----�---� I . ` . | - _ ____ -__' _ _ " . _--��- --_-- _ __._ - --__ `� - --_ -- - - --svcmsw�wROAD -__-__- - ___ - _-- '_---� - �__— - _ _ -_-__ _ -_-__ — _ ____ — _ ____ _ - ___- — _ -- _ _ __ ---- — — c x \ r- | nw~»�|mru`'' ..., _ (J., w 0 _ � ' '� � �^ � ' - ' AND t�� NOVEMBER 2012 ��X �---�' OUR LADY OF THE LAKE PARISH ~ '`~^ , ^� * _ -__-___ -, �� TRAFFIC C|QCU�T|(�NPU\N 0_1 _ _—�-- — -- —_ --. ' _'� .. --_� --- -- Jane Slingsby From: Avril Allori Sent: Thursday, September 04, 2014 5:33 PM To: Avril Allori Cc: Joan Codd; Denise Gonzalez;Jane Slingsby Subject: Carline Hello parents on this sunny afternoon. Just an FYI to help us all remain sane ( or for me somewhat sane) during morning and afternoon canine. One of the requirements from the City of Lake Oswego is that we not block 8th Ave under any circumstances. So in the event that you arrive at school particularly in the afternoon and you cannot get into the lot, please drive around the block and try again. Also, Evergreen Street is sort of off limits unless you live on it or have to come that way. We have maintained a very good relationship with our neighbors on that street by pretty much eliminating school traffic, and we arc doing our best to keep it that way. I can hear you saying, "well if I have to drive around the block" and I understand that once in a while you may have to, but generally speaking no regular traffic on Evergreen. So far so good, I know we can count on you. In the morning when you drop off your child please pull forward all the way to the Parish Mall before stopping, that way we can unload many more cars at one time. In the afternoon, if you haven't figured it out already, coming way early is not necessarily an advantage. If you come at 3: 10 pm you will wait hardly any time at all. To my "old" families, maybe you could let our- "newbies" come a little early until they get used to our system. To our new families, it would help us tremendously if you could put the name plates we gave you on the driver's side of the dashboard. We are an aging faculty and our eyesight isn't that great anymore! Thank you for doing your best to keep all our students safe. .r-'41 .,- / ., 1ir tr '' / ; -'. ' ' ,eq:::::.; ' ''./ Zr/ Mrs. A. 2 September 8,2014 Dear Parents, Greetings! What a terrific first week of school! From the Kindergarten exploration of the school to"find the bear",to some of our 8th graders leading the middle school students in the OLL Cheer, it was a terrific week. Also,thanks to the parents who were so patient in waiting for their school supply bags that were not delivered until Friday! As we begin this new school year, let us pray- • God, of this new school year together, we are walking into mystery. We face the future, not knowing what the days and months will bring us. Be love in us as we journey. May we work together and welcome all who come our way. Deepen our faith to see all of life through your eyes. Fill us with hope and an abiding trust that you dwell in us through all things.. God of this new year, grant us the gift of growing closer to you as we work together in your service. Amen WEEK'S CALENDAR MONDAY, SEPTEMBER 8 • Kindergarten and First Grade—begin full school days today TUESDAY,SEPTEMBER 9 WEDNESDAY,SEPTEMBER l • No school Mass today. Our first Mass, Mass of the Holy Spirit,will be next Wednesday, the 17th at 11:00 a.m. in the church. Please consider joining us. • Welcome Assembly— 11:00 a.m.—school gym —parents are welcome to attend as we introduce and welcome our new students and faculty! THURSDAY, SEPTEMBER 11 • Marketing Committee Meeting—8:30 a.m.—Cana Room • Back-to-School Night—see the agenda times further in this letter FRIDAY,SEPTEMBER 12 SATURDAY, SEPTEMBER 13 • Parish Festival! —See information later in this letter My Lunch Box OPTION Especially for new families, OLL offers hot lunch Monday, Tuesday,Thursday and Friday each week beginning September 15`h. I believe the last two weeks of September there are only sandwiches on the selection menu. Beginning the first of October,hot lunch options will also be available. If you haven't already reviewed the My Lunch Box flyer, there is another included in the parent pack envelope that came home with your child today. If you have questions about this service,please call Eve or Mike(their telephone numbers are listed on the flyer. Each Wednesday of the month, a hot lunch option will be offered,and that information will come home in the middle of the month preceding from Mrs. Allori. These Wednesday lunches are fundraisers to offset the cost of school activities,e.g. 5`h grade OMSI Science Camp,6th grade Outdoor School,etc. PARISH FESTIVAL Please consider joining the fun at the parish festival this coming Saturday, February 13`h! While there is a flyer enclosed in your parent pack envelope today and it has been on the parish website for awhile, I thought maybe reminding you that— I. School families eat free and receive 1 fun ticket free(your Parent Association dues pays for this part of the event) 2. From 11 a.m. to 3 p.m. —there will be a live band -Ants in the Kitchen— At some point both Fr. John and Fr. Charles will be performing with them. 3. More fun tickets will be available for purchase at the event for activities like the inflatables 4. If you haven't already,this would be an excellent time for mentor family and new family to meet and greet! 5. See you there! ALUMNAE NEWS Did you see the LO Review article from August 215`,Sports section about Julianna Ramey!. She was a 2010 graduate of OLL and a graduate now from LO High School where she was an outstanding athlete, playing on the Oregon Elite Basketball team. If you want to read the article go on-line to www.lakeosweeoreview.com Congratulations Julianna and the Ramey family. BACK TO SCHOOL NIGHT • Middle School Parent Meeting—5:30-6:15 p.m. — Middle School Homerooms • Hospitality—6:00 p.m.— Parish Hall • General Meeting—all parents—6:30-7:30 p.m. — Parish Hall • Classroom Visitations begin at 7:30 p.m. o Session I —7:35-7:55 p.m. o Session II — 8:00—8:20 p.m. o Session III—8:25-8:55 p.m. I would like to review the drop-off and pick-up procedures that were identified in the August letter. Please re-read them and if you have questions please call me. DROP-OFF AND PICK-UP PROCEDURES Drop-Off/Pick-up of Students—Please,be a good neighbor and DO NOT use Evergreen Road coming to,or going from School. For new families there is an additional letter included in your parent pack with an explanation.The city will be doing another traffic survey soon and it would be well if we were in total compliance. Traffic Safety • The traffic patterns are designed for the safety of the children a Please drive slowly at all times • Please do not be on your cell phone when cars are movine._The safety of every child is paramount. Drop-Off Procedure • Please enter the parking lot from the Eighth Street driveway closest to Evergreen Road. • Cars should pull forward to the handi-cap parking slot nearest the church. For a few days I will put a stop sign at the point you should pull forward to.Do not leave any gaps between you and the car in front of you. Maintain a continuous line. We cannot allow cars to congest on 8th Street waiting to enter the parking lot. School personnel will direct you. • Cars can unload from that handi-cap parking slot, down the line to the play structure area. • Children should be ready to exit the car when it stops. That is, they should have in hand their book bag, lunch, etc. Messages to them should have occurred before the car door opens. • Children should exit from the passenger side for safety. • Cars that have parked and wanting to exit need to wait for a safe opportunity. Do not stop your car to let the other car out or stops for folks who have parked in the middle section and want to walk in the school. • Since we are in the second week of school, we ask that all parents use the carline for drop off and, unless you have a pre-arranged appointment in the building, let your child walk in with all the other students. There is ample supervision so no need to worry they won't find the classroom. Pick-up Procedure • As with morning drop-off, enter the parking lot from the driveway closest to Evergreen Road • If you come early and park,please turn off your engine until your line is ready to go. It not only will save your gas, but will be much kinder to the environment. • A staff member will direct you to an area to "line-up". Please null in close to the car next to and in front of you (we need to place as many cars as possible in the holdin,+i pattern). - --- -- --- ,..____ • If parked correctly,we should have 5 lines in the is'bay,6 in the 2nd;the 3rd bay is variable due to the possibility of visitor cars parked along the wall. Right now there is usually too much space between cars in the 151 bay. Again our goal (besides being safe) is to keep cars from backing up on 8eh which would riot make the neighbors or the city happy! • When the car line begins please follow the staff member's direction. If you are a new family please display your name card as you approach the staff person with the bull-horn. If you can hold up your sign facing the teacher with the bull-horn it would be helpful. She cannot read it when it's on the passenger side of the dash-board. • As you exit, please turn right onto 8th Street (unless you live in the Evergreen Neighborhood). • If a driver, unfamiliar with the system, is to pick up your child: o Make sure their name is on your approved list for pick-up or call the office to give that permission o Explain to them the system used o Let your child know, if possible that someone other than you is picking them up • Grades K-6 will exit from the front doors of the Parish Center. Seventh & eighth grade students will exit from a side door. Only those who live within walking distance from the school,and have a current parent note on file with the school office, will be allowed to proceed toward A Avenue and walk home. These students should be reminded to use the signalized crosswalk. • Please note: Children waiting in the carline will only be released to the car picking them up. Parents may not walk into the carline to retrieve children!!_ This is a safety issue. • At all times,please follow the directives of staff on duty STUDENT ACCIDENT INSURANCE In today's envelope there is information about the Accident & Sickness Insurance Program Student Coverage that the Archdiocese carries on every student. Please review the information. LOOKING AHEAD • Wednesday, September 10th-- 1:00 p.m. --Cana Room—Called to Protect Training for new families who have not completed the video training in August or earlier this month. • Wednesday, September 17'1'— 11:00 a.m. - Mass of the Holy Spirit—church- all are welcome! • Thursday, September 18th— • School Pictures • High School Visitations for our 8th graders • Friday, September 19th—Flu Shots— flyer in the parent pack TODAY'S ENVELOPE Contains a lot of important information, please review it carefully. Wishing you a wonderful week! Peace, Mrs. Codd Principal Hastay, Johanna From: Carol <caradich@hotmail.com> e Sent: Tuesday, December 23, 2014 4:31 PM To: jcodd@ollschool-lakeoswego.org; Hastay, Johanna Subject: OLL Traffic study- LU 14-0073 DEC 2 G 2014 CITY O:-LAKE OOWEGO To Our Lady of the Lake School ommunr.y Development last and Lake Oswego Planning Department The Evergreen Neighborhood Association would again like to thank Our Lady of the Lake School and parish for all their efforts in keeping school-related traffic off our neighborhood streets, particularly off Evergreen Road. The last traffic study continues to show that the OLL traffic flow plans and the communications with parents has definitely paid off. We want to thank OLL for their ongoing cooperation with our neighborhood. We do appreciate it; we congratulate them, not just on successful traffic management, but on the beautiful new school. It is a welcome addition to our neighborhood. Carol Radich, for Evergreen Neighborhood Assoc. EXHIBIT (7 tOO LU 14-0073 1