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HomeMy WebLinkAboutApproved Minutes - 1995-03-14 PM ilkBUDGET COMMITTEE MINUTES March 14, 1995 The Citizen's Budget Committee was called to order at 5:45 p.m. by President Erin O'Rourke Meadors. Council members present included: Atherton, Chrisman, Klammer, and Puskas. Citizen members present included: Bates, Bullock, Carlson, O'Rourke Meadors, and Ruttan. Excused were: Mayor Schlenker; Councilors Anderson and Prosser, and Citizen Members Dobie and Sievert- Morris. Staff members present included: City Manager Schmitz;Assistant City Managers Coffee and Kincaid; and Assistant Finance Director Waugh. MINUTES-FEBRUARY 23, 1995 Mr. Atherton moved and Ms. O'Rourke Meadors seconded that the minutes be changed to reflect that the motion to approve nominations for the budget committee was made by Mr. Dobie. The motion carried with Atherton, Bullock, Carlson, Chrisman,Klammer, O'Rourke Meadors, Puskas and Ruttan voting in favor. CITIZEN COMMENT--None. SUBCOMMITTEE RECOMMENDATIONS ON COMMUNITY AND SOCIAL SERVICES GROUPS AND BOARDS AND COMMISSIONS Ms. O'Rourke-Meadors reviewed the Subcommittee recommendations as presented in the March 14, • 1995 Memo to the Budget Committee attached to the Agenda packet. She pointed out that because some of the requests would be addressed in issue and options papers and because of the large amounts requested, several boards and commissions have been invited to make presentations at the time the budget is presented. Mr. Carlson pointed out that the Willamette Shore Trolley should be included in that list as well. They were inadvertently left out of the memo. Ms. O'Rourke Meadors opened the meeting to questions from the committee. Ms. Puskas raised questions regarding the revenue and expenditures for the International Festival. In addition, several committee members wanted additional information from some of the groups, in particular the CCI and the Festival of the Arts. It was suggested that during the municipal grant application process next year, more thorough information be obtained regarding revenue and expenditure information from the groups. Present at the meeting was Bob Chizum, Chair for the International Festival as well as Owner of Kids "4" Sure,"A" Avenue. He responded to questions from the committee stating the Festival last year took in approximately $40, 000 and spent the same amount. He said donations are received from businesses as well as individuals and listed some of the primary contributors,the largest donation from Alpha Computers. Expenses for the event are primarily for entertainment and publicity. In response to a question that Lake Grove be included in the event, Mr. Chizum responded that it was difficult to get the businesses in the Lake Grove area to support the event and also because the area is not as compact as the east end of Lake Oswego. During discussion of the International Festival, committee members supported the event, however, several members wanted more revenue and expenditure information regarding the Festival. Mr. Klammer was in agreement that additional information was needed from several of the other groups, however, he supported the $4,000 request from the International Festival primarily because it was a A community event and because of the help it provided businesses in the area. Mr. Klammer moved that the Committee contribute $4,000 to the Festival. Mr. Bullock seconded the motion. The motion failed with Klammer, Bullock and Ruttan voting for the motion. Atherton, Bates, Carlson, Chrisman, O'Rourke-Meadors, Puskas voting against. Mr. Bates moved and Mr. Carlson seconded to approve all recommendations as presented by the subcommittee. The motion failed with Bates and Carlson voting in favor and Atherton, Bullock, Chrisman,Klammer, O'Rourke-Meadors, Puskas and Ruttan voting against. There was further discussion regarding obtaining additional expenditure and revenue information from the International Festival; additional information how CCI would spend the funds they requested, and additional information on the administrative costs for the Festival of the Arts. Ms. Puskas moved and Mr. Atherton seconded to approve the recommendation as presented by the subcommittee with the exception that further information be obtained from CCI,the Festival of the Arts, and the International Festival. It was pointed out again,that the Willamette Shore Trolley should have been included in the list of boards and commissions to make further presentations. The motion carried with all members unanimously for the motion. ANNOUNCE NEXT MEETING The next meeting is scheduled for Thursday, March 16, 1995 at 5:30 to discuss the CIP. Ms. O'Rourke Meadors informed the Committee that a letter was in the mail from City Manager Schmitz • regarding an amendment to the CIP as it relates to the downtown public space. In response to a question from Mr. Bates regarding the status of the Tigard Water Plant, Mr. Schmitz responded that the Council authorized negotiations with Tigard for a possible joint partnership where a new water entity will be formed consisting of the cities of Lake Oswego and Tigard. Tigard would buy into Lake Oswego's system. There being no further business,the meeting adjourned at 6:45 p.m. Respectfully submitted, Patricia P. Kopetski Recording Secretary S Budget Committee Minutes-March 14, 1995 Page 2 110 BUDGET COMMITTEE MINUTES March 16, 1995 The Citizen's Budget Committee was called to order at 5:40 p.m. by President Erin O'Rourke Meadors. Council members present included: Anderson, Atherton, Chrisman, and Prosser. Citizen members present included: Bates, Carlson, Dobie, O'Rourke Meadors, and Ruttan (who arrived at 5:45). Excused were: Mayor Schlenker; Councilors Klammer and Puskas, and Citizen Members Bullock and Sievert-Morris. Staff members present included: City Manager Schmitz; Assistant City Managers Coffee and Kincaid; Finance Director Griswold and Assistant Finance Director Waugh. CIP PRESENTATION The presentation on the capital improvement planning process was made by Assistant City Manager Tom Coffee. He explained that this is the second year of the City's annual five year process. He pointed out that many projects remain the same as last year with adjustments made moving some projects from one year to another. He also pointed out that any project programmed to be built this year and not built would be presented to Council prior to adoption for any appropriation next year. Mr. Coffee highlighted three major changes to the CIP document: • • Streets -- The most significant impact on the CIP was the street improvement projects because of the failure to pass the street bond measure. These projects are reflected in the blue pages of the CIP document. He said there is no identified source of funding for financing street improvements. • "A"Avenue Improvements -- Mr. Coffee explained that when the draft CIP was prepared last fall, staff was under the assumption that Block 138 would be moving ahead and the downtown park in conjunction with that project was given priority over the "A"Avenue street improvement project. He directed their attention to the March 8, 1995 letter prepared by City Manager Doug Schmitz outlining his recommendation that this project be deferred. • Expansion of the Library-- Last year it was proposed to provide for more efficient use of existing space and some minor expansion. Since then,the Library Board has recommended and the Council has funded a master facility plan for the library. The library expansion has been delayed until that study has been complete. He reviewed comments and recommendations made by the Natural Resources Advisory Board and the Parks and Recreation Commission that the Park and Open Space Acquisition Fee In Lieu Fund not be used to finance the Downtown Public Space project. In addition he reviewed comments made at a Planning Commission hearing which was part of his February 28, 1995 report to the Budget Committee attached to the agenda packet. • Another issue he noted was the proposed rate increases to fund the CIP. He directed their attention to page 12 of the CIP which outlines the funding strategy. He emphasized the 11111 importance of a five year planning document which brings together all capital needs and outlines the funding strategies. He pointed out that the first year of the CIP is the only year scheduled for adoption. The recommendation of this group allows the Council to adopt a five year planning program. Ms. O'Rourke-Meadors opened the meeting to questions from the committee. Mr. Coffee highlighted some of last year's accomplishments for Mr. Atherton. In response to a question from Mr. Anderson regarding how much has been spent on capital improvements, Mr. Kincaid replied that not all projects are complete, but $12 million was budgeted. Mr. Coffee explained the impact the CIP would have on water and sewer rates for Mr. Prosser. Mr. Coffee will prepare a report on projects which will not be completed without a rate increase at Mr. Prosser's request. Mr. Carlson requested a copy of the city wide-survey which was performed last summer. PUBLIC TESTIMONY There was no public comment. There being no further discussion, Ms. O'Rourke Meadors moved that the Budget Committee forward the CIP as amended to the City Council. Mr. Dobie seconded the motion. The motion carried with Anderson, Atherton, Bates, Carlson, Chrisman, Dobie, O'Rourke Meadors, Prosser and Ruttan voting for the motion. IDADJOURNMENT The next meeting of the Budget Committee is scheduled at 5:30 on May 4 in the Council Chambers. The budget will be presented at that time. The meeting was adjourned at 6:08 p.m. Respectfully submitted, Patricia P. Kopetski Recording Secretary • Budget Committee Minutes-March 16,1995 Page 2