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HomeMy WebLinkAboutApproved Minutes - 1995-05-25 PM (03) 410 BUDGET COMMITTEE MINUTES MAY 25, 1995 The Citizen's Budget Committee was called to order at 5:35 p.m. by Chair Erin O'Rourke- Meadors. Members Present Included: Mayor Schlenker; Councilors: Atherton, Chrisman, Klammer, Puskas, and Prosser. Citizen Members Present Included: Bullock, Carlson, Dobie, O'Rourke-Meadors and Sievert-Morris (who arrived at 6:10). Excused Included: Councilor Anderson and Citizen Member Bates. Staff Members Present Included: City Manager Schmitz; Assistant City Managers Coffee and Kincaid; Finance Director Griswold; Senior Management Analyst Waugh, and City Engineer Baker. MINUTES Ms. O'Rourke Meadors moved and Mr. Atherton seconded that the minutes of the May 4 and May 11, 1995 meeting be approved as submitted with the exception that the May 11, 1995 minutes go in further detail regarding the concert series as requested by Mayor Schlenker. The motion carried with all members voting unanimously. CITIZEN COMMENT There was none. 10 ISSL ES AND OPTIONS PAPER No. 5 Transportation Improvement Financing This item was continued from the May 18, 1995 meeting. At that meeting the Budget Committee requested that staff explore how other regional agencies are dealing with transportation issues, particularly, Clackamas County and Metro. Mr. Coffee clarified definitions of road repair (as the routine maintenance of streets, i.e., street stripping, cleaning, etc); road maintenance (as the most significant area of the street budget which involves extensive and costly maintenance to prolong street life such as overlays); and street improvements (which improves the capacity of a street system such as the improvements on Highway 43 to improve traffic flow). He then summarized street maintenance issues with Metro and Clackamas County as described in his May 23, 1995. He pointed out that Metro recently completed an Interim Federal Regional Transportation Plan (RTP) in order to qualify for federal funding. He pointed out that the most significant finding from the RTP is that this is the first time the plan was constrained by available dollars. He directed their attention to the maps attached to the May 23 memorandum. One map shows the preferred network improvements and the second map shows constrained network improvements illustrating a significant funding shortfall. He explained that because of this shortfall, Metro may go to the voters 110 in the Spring of 1996 for a bond measure requesting from$300- $600 million. He reported that Clackamas County is in worse condition then Lake Oswego and will be 11111 looking at an election in November of 1996 for funding. He directed their attention to the attachment to his memo outlining the County's 1995 Transportation Funding Strategy as well as attachments illustrating revenue sources. In addition,he pointed out the State is also facing significant funding shortfalls. He said if the City waits much longer to find funding for street improvements, the City will be in competition with other agencies worse off. Doug Waugh reviewed the Street Funding from the 1995-96 budget showing total resources of$2,489,762 with only$710,008 available for capital projects. Mr. Baker, City Engineer then showed videos demonstrating the inadequate condition of several streets in Lake Oswego; i.e. Kerr Parkway, Kruse Way and Bryant Road Mr. Schmitz explained that the City's decision to go for a bond issue was based on several factors: 1) two goals set by council -- one, to explore a bond issue and, the second, to explore a bond issue for street maintenance; 2) the street bond issue which went to the voters last September went down by only 615 votes without a campaign; and 3) the City is approximately$7.5 million behind in street repair expenditures since 1988. He then reviewed five year projections demonstrating how the City could be approximately 81% behind by the year 1999. In addition,he reviewed CIP projects cut last year and included this year because of inadequate funding. As the Budget Committee requested, staff put together figures on other funding options (gas tax, street utility,hotel tax (St County funds) 10 netting approximately$272,000 and a one-time Bancroft of$916,000. He explained that this was the reason they didn't explore other funding options. Mr. Griswold reviewed the options as listed in the issues options paper no. 5 stating the most practical solution to avoid significant deterioration in the street system would be to approve Option 1. Some highlights during the committee's discussion of the street bond issue is as follows: • Ms. Schlenker questioned the cost of adding State and A and State and McVey to the improvement list. She said she was looking at future investment and this could be the best opportunity to get the most leverage out of State and County funding for the State Street project. She said these improvements would benefit the entire community. • Mr. Klammer was concerned with using bond dollars for funding a LORA project. • Mr. Carlson supported the bond issue but wanted to get a better sense of how the chamber and other groups stood on the issue. • Several member were concerned with bringing up another bond measure even though the last measure failed by a narrow margin. Budget Committee Minutes-May 25,1995 Page 2 • Mr. Atherton discussed a six point program for street funding: 1) ask for a two cent 111 contribution to the road maintenance fund; 2) use the hotel motel fund; 3) use a bond issue; 4) determine County distribution of proceeds from the gas tax; 5) determine distribution of State funding and ask Representatives Tiernan and/or Miller to speak on the gas tax; and 6) a community asset management program which he is developing. • Question was brought up about the Kruse Way bus stops included on the improvement list. Mr. Coffee explained that Tri-Met does not see Kruse Way as a highly used transit area and they will not fund the bus stop. He said the issue is if the City is interested in making bus travel more convenient for our citizens. • Pathways were placed on the improvement list because of consistent requests throughout the years to add connection links to the pathway system. During discussion of the bond issue, a motion was made by Ms. O'Rourke Meadors and seconded by Mr. Dobie to approve staff recommendation. Ms. O'Rourke Meadors said timing was critical and it was important to go out for a bond measure before other competing measures were put on the ballot. However, after lengthy discussion, the motion was not voted upon. At the end of the discussion, the consensus of the committee was that staff explore what would be needed to add State and A and State and McVey to the improvement list and staff bring back to the committee June 1. 111 ADOPTION OF 1995-97 BUDGET Ms. O'Rourke Meadors moved for approval of the 1995-97 Biennial budget as modified. Mr. Prosser seconded the motion which carried unanimously. ADJOURNMENT The meeting adjourned at 7:20. A meeting was scheduled for 5:30 p.m.,June 1, to discuss the Bond issue as well as the budget process. Respectfully submitted, Patricia P. Kopetski Recording Secretary 10 Budget Committee Minutes-May 25,1995 Page 3